Personal Assistant to the Managing Director

Vivo energy is a new and exciting pan- African marketing company operating under the Shell brand. We are committed to attracting, training, developing and rewarding world class people to this truly world class business.

Applications are invited from suitably qualified individuals for the above position tenable in Gaborone.

Job Purpose:

•To provide administrative support to the Managing Director and act as a communication focal point with internal and external parties.

Qualifications:

•Ideal candidate should have a minimum of O’level/BGCSE and a higher National Diploma in Secretarial studies, with 5 years work experience.

Duties:

•To provide a single point of service for all Managing Director support and administrative matters. The job holder would be expected to develop and maintain a good understanding of the business activities and objectives, and event and process planning.
•To coordinate the development and maintenance of the annual event and business process planner, and coordinate with relevant parties as required.
•To coordinate senior business visits and arrangements
•To develop and maintain extensive stakeholder contacts
•To organize and manage business seminars, workshops and away days as required. The incumbent would be responsible for researching venues and negotiating prices, and monitoring and managing related costs.
•Arranging travel, visas, itineraries and accommodation for Managing Director regionally and internationally.
•Dry management and PA role to Managing Director and management team

Required competencies:

•Teamwork
•Relationship management
•Communication skills
•IT skills
•Attention to detail

Applications should be addressed to:

Human Resources Management
Vivo Energy Botswana
P O Box 334
Gaborone

Or hand deliver at: 2nd floor Tholo 2, Plot 50369, Fairgrounds

Tel: 3953025

Closing date: 21 February 2014