Field Security Support Officer

Position Title: Field Security Support Officer

Organization: International Organization for Migration (IOM)

Duty Station : Kaiserslautern, Germany

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date :     29 October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1.         Internal candidates

2.         Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname;

The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Country Office operational support to enable the safest and most effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.

Under the direct supervision of the Head of Office (HoO), and the direct technical supervision of the Regional Security Officer (RSO), the Field Security Support Officer will be responsible and accountable for providing expert support to enable IOM’s activities and assist the HoO with all aspects of security risk management in Kaiserslautern.

The Field Security Support Officer (FSSO) will be expected to implement appropriate safety and security management procedures that will effectively address issues that could and have impact on security IOM personnel, premises, assets and operational activities.

Core Functions / Responsibilities:

1.  Establish and maintain effective working exchanges and relationships with security officials of other United Nations Security Management System (UNSMS) organizations, government counterparts and partner security services, country United Nations Department of Safety and Security (UNDSS) office and all appropriate Security Focal Points, in order to obtain up-to-date security-related information that is beneficial to the area‘s activities.

2.  In coordination with the RSO, provide accurate and up to date assessments of the security situation in the areas of operations in Kaiserslautern and provide recommendations to the HoO on how to prevent and mitigate against identified threats and risks.

3.  In coordination with the RSO, develop, implement, and regularly test a functioning warden system. Warden testing methods should include multiple systems, including Security Communications and Analysis Network (SCAAN).

4.  Support in preparing Country-specific training activities, seminars, briefings, coordinate staff participation and ensure that security training is carried out professionally within IOM and UNSMS learning/training standards.

5.  Provide security briefings for IOM personnel deployed to and travelling within areas of operation in Kaiserslautern and coordinate all travel security requirements for the sub-office relating to all IOM operations, including assessments of road, air and river transport networks, medical evacuations and international staff travel within and from/to Kaiserslautern.

6.  In coordination with the RSO, regularly review and monitor compliance on the UN Security Risk Management Measures (SRMM) and Residential Security Measures (RSM). This includes proactively participating in the Security Cell Meetings and actively providing guidance to the HoO on issues raised in the Security Management Team (SMT), ensuring that IOM-specific operational requirements are considered for implementation of security measures, adherence to the UNSMS Policy on Gender Considerations in Security Management. A people-centred approach is mainstreamed in security risk management.

7.  Acquire comprehensive operational understanding of IOM programmes in the area and provide recommendation, including Security Risk assessments in areas where IOM works or is planning to deploy its teams.

8.  In coordination with the RSO, support the HoO in the development or updating of IOM Germany’s Business Continuity Plan (BCP), proactively advising the HoO in its regular testing.

9.  In coordination with the RSO, develop, implement and test Country Office-specific security plans.

10.             In coordination with the RSO, closely monitor and report on deployment numbers (staff ceilings) established for the mission/s by the UN Designated Official (DO) during emergencies, in coordination with the Security Management Team (SMT) and UNDSS, ensuring that security clearance procedures are applied fairly, vis-à-vis all of the agencies working under the UNDSS Security Management System.

11.             In coordination with the RSO, test the functionality and implementation of IOM-specific emergency communications systems, including SCAAN and contingency plans to ensure they are functional, effective and address the programme requirements of the Country Office. This includes actively checking the SCAAN dashboard and posting relevant security advisories in a timely manner.

12.             In coordination with the RSO, report security matters that have a potential or direct impact on IOM operations immediately to the HoO.

13.             In coordination with the HoO, conduct preliminary enquiries in respect to any security breaches/incidents in Kaiserslautern, working closely with local authorities in efforts to ensure IOM staff, its assets and interests are protected and appropriate and corrective measure taken.

14.             Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

•   Master’s degree in Security Management, Social Sciences, Law, Disaster Management, International Studies, Communications or a related field from an accredited academic institution with two years of relevant professional experience; or,

•   University degree in the above fields with four years of relevant professional experience.

Experience

•   Relevant professional experience on security management or security risk management with at least one year of field experience in the UN Security Management System;

•   Experience in planning and execution of security plans, procedures and measures;

•   Successful completion of the UN Security Certification Programme (SCP);

•   Previous Hostage Incident Management (HIM) Training, SSAFE Training of Trainers, and other UN-certified Training of Trainers is desirable;

•   Previous experience in dealing with law enforcement agencies is an advantage.

Skills

•   Proven ability to collaborate with senior government security counterparts and relevant stakeholders;

•   Proven ability to manage a high degree of rational behaviour and decision making at all times irrespective of the gravity of the security environment;

•   Good communication and writing skills with the ability to analyse complex problems, and identify and convey clear, rapid solutions;

•   Demonstrated general analytical skills.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of German, Dari and/or Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

•   Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

•   Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•   Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•   Courage: Demonstrates willingness to take a stand on issues of importance.

•   Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

•   Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•   Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•   Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

•   Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

•   Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date.   No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 29 October 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 16.10.2023 to 29.10.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

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Project Officer (Interpretation & Translation)

Position Title: Project Officer (Interpretation & Translation)

Organization: International Organization for Migration (IOM)

Duty Station: Kaiserslautern, Germany

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date:      10 October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1.         Internal candidates

2.         Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM’s operations cover diverse thematic areas such as: Humanitarian Relief Assistance, Protection (including Gender based Violence and Child Protection), Shelter and Non-food items, Health and Psychosocial Support, Resettlement, and Movement Management.

Under the overall supervision of the Head of Office, the direct supervision of the Assistance Programme (AP) Coordinator, and in collaboration with relevant teams onsite, the Project Officer (Interpretation & Translation) will be responsible and accountable for the following:

Core Functions / Responsibilities:

1.  Coordinate the assignment and scheduling of interpreter teams, in close coordination with the supervisor.

2.  Assist IOM case workers and partner staff to communicate with affected populations, and vice versa, by interpreting accurately during activities, such as workshops, individual discussions, recreational or educational activities.

3.  Monitor the activities of the interpreters/cultural facilitators.

4.  Contribute to the review, development and adaptation of Standard Operating Procedures (SOPs) and other tools for interpretation.

5.  Within delegated authority, consolidate and take action on the different interpretation and translation requests from various units/staff, such as Protection, mental health and psychosocial support (MHPSS), and Non-Food Items (NFI).

6.  Check that interpreters provide appropriate and relevant services to IOM staff, and bring issues to the immediate attention of the supervisor.

7.  Check that interpreters are trained on protection, confidentiality and data protection, child friendly communication and safeguarding, Psychological First Aid (PFA), Protection from Sexual Exploitation and Abuse (PSEA) and Accountability to Affected Populations (AAP), and recommend remedial action as required.

8.  Translate documents, correspondence and other materials from two or more languages into the target language, acquiring where necessary information on the subject matter concerned needed to provide a complete, highly accurate and clear rendition of the original version, and often working to a tight deadline.

9.  Accompany affected populations to appointments or meetings where necessary (e.g. medical visits). Provide interpretation, often on sensitive topics. Promptly inform the supervisor about vulnerable cases.

10.       Draft briefings, statistical/narrative reports, background information and regular reports covering interpretation/translation activities as required; as appropriate, respond to specific information requests from governments and other entities.

11.       Uphold data protection principles of case files at all times.

12.       Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

•  Master’s degree in Translation, Linguistics, Social Sciences, International Studies or a related field from an accredited academic institution, with two years of relevant professional experience; or,

•  University degree in the above fields with four years of relevant professional experience.

Experience

•  Demonstrated interpretation and/or translation experience for international humanitarian organizations, non-government or government institutions/organizations.

•  Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is an advantage.

Skills

•  Excellent knowledge and skills in translation and interpreting between the target languages.

•  Demonstrated ability to draft and edit translations in writing in the target language.

•  Proven work ethics and commitment to humanitarian principles.

•  Proven leadership skills and proven ability to establish and maintain effective working relationships with persons of diverse cultural and national backgrounds.

•  Demonstrated organizational, facilitation, communication, writing and presentations skills.

•  Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.

Languages

IOM’s official languages are English, French, and Spanish.

For all applicants, fluency in English, is required (oral and written). Working knowledge in Dari and/or Pashto is highly desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

•  Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

•  Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•  Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•  Courage: Demonstrates willingness to take a stand on issues of importance.

•  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

•  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

•  Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

•  Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

•  Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

•  Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

•  Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

•  Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

•  Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date.   No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 October 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 27.09.2023 to 10.10.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Apply Now

Research Associate

Job Title: Research Associate (KlimaKonform)

Organization: United Nations University (UNU)

Duty Station: Dresden, Sachsen, Germany

Salary: €3,187 per month

Job description

United Nations University (UNU)

UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.
United Nations University Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES)

UNU-FLORES is one of 13 research and training Institutes that comprise the think tanks in the UNU system. UNU-FLORES develops strategies to resolve pressing issues in the sustainable use and integrated management of environmental resources such as water, soil, waste, energy, and other geo-resources that concern the United Nations and its Member States – particularly in developing and emerging economies. Based in Dresden, Germany, the Institute engages in research, capacity development, postgraduate teaching, advanced training, and knowledge dissemination to advance the Resource Nexus. For more information, please visit https://flores.unu.edu/.

Project Description - Climate adaptation

German low mountain regions face particularly great challenges due to the increasing intensity and frequency of extreme events such as flash floods, droughts and storms. Municipalities in these regions need to develop strategies to adapt to climate change.

In the joint project KlimaKonform, UNU-FLORES aims to develop an innovative approach to determine the adaptation capacities to climate change for low mountain regions together with districts, selected sample municipalities, and practice partners. The focus of the work is the development of a management module for organisations. At the strategic level, internal strengths and weaknesses of the organisations are recorded and analysed. In addition, the external organisational environment in the form of local stakeholders is considered and DIN SPEC 35810 (stakeholder analysis) is further developed. At the operational level, the cost-benefit analysis is supported at the municipal or district level, where on the one hand the costs and benefits of action are compared with the costs and benefits of inaction and on the other hand barriers are identified. The results are integrated into organisational management.

Responsibilities

Under the overall authority of the Director of UNU-FLORES and direct supervision of the Adjunct Researcher, the incumbent will be responsible for the following tasks:

1. Conduct research on climate adaptation

• Support the Institute’s research projects related to advancing the resource nexus; including support for data analysis, and data collection;
• Manage day-to-day research activities from planning to implementation;
• Perform literature reviews and assist in the evaluation and examination of research; and
• Design and analysis of questionnaires and case studies.

2. Capacity Development

• Support with capacity development and outreach activities to relevant stakeholders; and
• Support with organising activities such as workshops related to the Research Programme.

3. Knowledge Sharing and Collaboration

• Provide timely updates and responses to partner organisations, organise and contribute to meetings with key stakeholders;
• Draft project deliverables and reports, and contribute to dissemination; and
• Contribute to publications and publish in peer-reviewed journal articles, books, and policy briefs.

4. Educational Development

• Mentor, supervise, and/or provide junior team members and interns as well as provide guidance to PhD and master’s students; and
• Contribute to the Institute’s teaching activities, especially e-learning and capacity development.

5. Institutional Development

• Support with the development of concepts for fundraising activities; and
• Actively contribute to ideas for Institutional development.

6. Perform other duties as assigned by the supervisor or the Director. 

Key Performance Indicators

• Timely and quality development and implementation of the assigned performance goals
• A high level of academic excellence, including co-authoring publications
• Quality and proactive level of engagement with UNU-FLORES partners (research partners, government, donors)
• Contribution to the positive reputation of UNU-FLORES as a reliable and trustworthy partner among research partners, governments, donors, and civil society

Competencies

Values:

• Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
• Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
• Humility - Demonstrate self-awareness and willingness to learn from others.
• Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.

Behaviours:

• Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and Develop - Pursue own learning and development and contribute to the learning and development of others
• Adapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways

Qualifications

• A PhD or equivalent in Business Administration, Economics, or another relevant field; a Master's degree or equivalent in Business Administration, Economics, or another relevant field with at least five (5) years of post-graduate research experience.

• Knowledge/experience of and sensitivity to the challenges faced by organisations operationally and strategically confronted with climate change developments;
• Excellent communications, writing, and analytical skills with experience in drafting reports, communications, and presentations is required;
• Experience and extensive knowledge of Microsoft Office; 
• Strong planning, organisation, and time management skills, with the ability to communicate clearly and efficiently;
• Must be flexible with the ability to establish priorities and work within prescribed timeframes;
• An excellent team player with strong interpersonal skills, as demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
• Previous experience of environmental issues of the global south, regional experience and familiarity of the world’s complexities is beneficial;
• Experience with stakeholder engagement, outreach, and event organisation is an asset; and
• Experience with grant writing and fundraising would be desirable.

Remuneration

The successful candidate will be employed under a PSA contract. UNU offers an attractive compensation package, including a monthly net salary of EUR 3,187, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

This is a Personnel Service Agreement (PSA) contract with UNU. The duration of the initial contract is ca. 6 months, depending on the starting date of the selected candidate. The duration of the PSA contract is aligned with the duration of the third-party funded project that is scheduled to expire on 30 June 2024. Please note that in general, the combined duration of a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.

Starting date

as soon as possible

How to Apply: 

To apply to UNU, you will not need an account. Instead, we ask that you: 

• Apply via the apply link; 
• fill out the UNU P11 form (please do not use similar forms provided by other United Nations organisations); 
• provide a motivation statement (in the P11 form); and 
• answer a few questions that are tailored to the position.

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline: 12 October 2023

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised.

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply.

UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.

Scam warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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Educational Programme Associate

Job Title: Educational Programme Associate

Organization: United Nations University (UNU)

Duty Station: Dresden, Sachsen, Germany

Salary: €3,187 per month

Job description

United Nations University (UNU)

UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

United Nations University Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES)

UNU-FLORES is one of 13 research and training Institutes that comprise the think tanks in the UNU system. UNU-FLORES develops strategies to resolve pressing issues in the sustainable use and integrated management of environmental resources such as water, soil, waste, energy, and other geo-resources that concern the United Nations and its Member States – particularly in developing and emerging economies. Based in Dresden, Germany, the Institute engages in research, capacity development, postgraduate teaching, advanced training, and knowledge dissemination to advance the Resource Nexus. For more information, please visit https://flores.unu.edu/.

Educational Programmes at UNU-FLORES

The educational programmes at UNU-FLORES span doctoral research programmes in collaboration with the strategic partner TU Dresden, and Master’s Thesis programmes. The successful candidate will work in close collaboration with the Head of Programme and its partner institutions to coordinate the programme management, lead the recruitments within the educational programmes, and implements the programmes with day-to-day activities. One focus is the NEXtra Doctoral Research Programme with approx. 55 doctoral student positions over the next 9 years.

Responsibilities

Under the overall authority of the Director of UNU-FLORES and the joint supervision of the Finance and Administrative Officer and the Head of Programme, the incumbent shall be responsible for the following duties:

1. Educational Programme Management (Administration)

• Coordinate the institute’s educational programmes;
• Coordinate third-party funded programmes (such as DAAD GSSP);
• Review and renewal of existing agreements; and
• Drive the educational strategy of the Institute.

2. Manage the recruitment and selection process for Doctoral Researchers

• Organise the selection process of Doctoral Researchers, including preparing vacancy announcements, evaluation, and screening of applications, arranging interviews, reference checks, liaising with the donor, and managing the recruitment documentation while ensuring the consistent application of the regulations and procedures; and
• Manage the administrative onboarding of new Doctoral Researchers, including managing the post hiring documentation.

3. Implement the Master’s Thesis and Doctoral Research Programmes

• Handle the general administration of the Master’s Thesis and Doctoral Research programmes, including contract extensions and providing advice and support to employees on human resources related matters;
• Schedule meetings, appointments, take minutes, and monitor deadlines concerning the Doctoral Research Programmes;
• Support the relationship and communications with the strategic partner TU Dresden;
• Oversee the performance management of Doctoral Students; and
• Create and maintain reference files, policies, and records in relation to the Programmes and/or students.

4. Provides support in Human Resources administrative services

• Assist with general HR-related administrative tasks;
• Assist with the administration of UNU-FLORES personnel contracts and agreements; and
• Provide guidance/training to colleagues.

5. Perform other duties as assigned by the supervisor or Director.

Key Performance Indicators

• Timely and quality development and implementation of the NEXtra and doctoral programmes recruitment strategy;
• Timely and quality development and implementation of the administrative tasks;
• Timely, complete, and accurate human resources transactions/activities/documentation;
• Information is easily available, and databases are up to date;
• Contribution to the positive reputation of UNU-FLORES as a reliable and trustworthy partner among research partners, governments, donors, and civil society;

Competencies

Values:

• Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
• Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
• Humility - Demonstrate self-awareness and willingness to learn from others.
• Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.

Behaviours:

• Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and Develop - Pursue own learning and development and contribute to the learning and development of others
• Adapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways

Qualifications

• Bachelor’s Degree in Human Resource Management, Business or Public Administration, Social Sciences, Education, or related field. Master’s degree or equivalent is desirable.

• Bachelor’s degree with five (5) years of professional experience in recruitment and selection, human resources, business administration, public administration, or a related field is required. Master’s degree with three (3) years of professional experience is desirable.
• Experience in an academic setting is required;
• Must be proficient in the use of MS Office applications (Word, Excel, PowerPoint etc);
• Experience in drafting job descriptions/vacancy announcements, communications, and presentations is required;
• Experience with recruitment and selection, human resources, business administration, or a related field is mandatory; experience with academic recruitment is highly desirable;
• Possesses advanced knowledge of organisational policy and procedures relating to Human Resources and applies them consistently;
• Proven ability to handle sensitive and confidential information;
• Strong planning, organisation, and time management skills, with the ability to communicate clearly and efficiently;
• Must be flexible with the ability to establish priorities and work within prescribed timeframes;
• An excellent team player with strong interpersonal skills, as demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity;
• HR certification from a reputable institution is a distinct advantage.

Remuneration

The successful candidate will be employed under a PSA contract. UNU offers an attractive compensation package, including a monthly net salary of EUR 3,187, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration of a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.

Starting date

as soon as possible

How to Apply: 

To apply to UNU, you will not need an account. Instead, we ask that you: 

• Apply via the apply link; 
• fill out the UNU P11 form (please do not use similar forms provided by other United Nations organisations); 
• provide a motivation statement (in the P11 form); and 
• answer a few questions that are tailored to the position. You may wish to refer to the UN Values and Behaviours Framework for more information. 

You may wish to refer to the UN Values and Behaviours Framework for more information.

Application Deadline: 19 October 2023

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised.

UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply.

UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.

Scam warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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