Job Title: Assistant, People Management (2 Positions)
Organization: UNAIDS
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract: 2 years
Application Deadline: 18 August 2023
Organization unit: AI UNAIDS Joint United Nations Programme on HIV/AIDS
(AI)
People Management (PMD)/Department of Management (MGT)
Duty station: Bonn Germany
About UNAIDS:
Serving Communities and Countries to End Inequalities and AIDS.
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to
end AIDS as a public health threat by 2030. By placing the Sustainable
Development Goals (SDGs) related to reduction of inequalities at the heart of
our work, we lead the global response to AIDS by: (i) maximizing equitable and
equal access to HIV services, (ii) breaking down barriers to achieving HIV
outcomes, and (iii) integrating efficient HIV responses into wider health and
protection systems.
We are committed to creating an equal, safe and empowering workplace culture
where all people in all their diversity thrive. We live our values of
Commitment to the AIDS Response, Integrity and Respect for Diversity. You can
access the full UNAIDS Competency Framework at www.unaids.org
MANDATE OF THE DEPARTMENT:
To deliver the UNAIDS mandate and provide leadership in the global AIDS
response, the UNAIDS Secretariat counts on a capable and highly qualified
workforce that is multi-skilled, diverse, mobile and able to work across
disciplines. Within the Management Department, the People Management Department
(PMD) ensures that human resources are aligned with the organizational strategy
and priorities. The HR Operations team ensures provision of efficient HR
services including recruitment, selection, contract administration, as well as
assessment centers. It is responsible for HR dashboards, staff data tracking
and reporting, and liaises with the appropriate WHO entities and service
centres to ensure the effective provision of HR systems, tools, and services.
Main tasks and Responsibilities
of the Position:
Within the HR Operations team, and under the supervision of the relevant HR
Business Partner when applicable, the incumbent will support the functioning of
all UNAIDS HR-related structures with the following key responsibilities:
1) Recruitment and Contract Administration
Assists and supports recruitment and contract management to achieve the
following results:
- Equity and transparency in the application of Staff Regulations and Rules;
- Client understanding, and confidence in UNAIDS HR processes;
- High quality, timely and accurate service, ensuring great candidate's and
employee experience;
- Adequate organization of tasks delegated from the direct manager.
2) HR support
Implements processes and answers queries concerning HR rules, policies and
procedures, providing ongoing advice and/or proactively resolving issues:
- Ensures that all necessary authorizations are obtained, that all mandatory
requirements are fulfilled, and that all relevant UNAIDS systems are maintained
up to date and to standard;
- Takes appropriate and timely actions in GSM (Global System Management) and in
other relevant systems, and follows up to ensure processes are completed as
necessary;
- Maintains HR files for completed and ongoing activities in paper or
electronic form for monitoring purposes as required;
- Drafts or prepares the final version of HR and administrative
correspondences. Checks correspondence submitted for clearance for consistency,
style, accuracy, and compliance with corresponding rules and procedures.
3) Support Knowledge Building and Sharing
Recommends, creates, and maintains knowledge management prescriptive content on
HR management to achieve the following results:
- HR knowledge management system and dashboards contain accurate and
comprehensive HR cases;
- Full transparency of the administration of HR processes;
- Continuous learning and development for HR staff by keeping abreast of HR
best practices.
4) Team Performance
Proposes improvements in procedures, approaches, and templates based on lessons
learned and client feedback on various service areas:
- Collaborates and shares information with HR staff;
- Performs other operational tasks as backup within the HR Operations team
including but not limited to recruitment, contract management, and general
administrative tasks;
- Performs routine research activities, collects and compiles statistical and
other qualitative and quantitative information from a variety of sources on
subjects relevant to facilitate the preparation of reports, working papers, and
presentations, under appropriate guidance;
- Contributes to a strong, positive team spirit inspired by an enabling working
environment and cultural change initiatives.
REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary education.
Desirable:
Post-secondary or paraprofessional training or certification in an area related
to office administration and/or UNAIDS work.
Competencies:
UNAIDS Values:
1. Commitment to the AIDS response
2. Integrity
3. Respect for diversity
Core competencies:
1. Working in teams
2. Communicating with impact
3. Applying expertise
4. Delivering results
5. Driving change and innovation
6. Being accountable
Experience:
Essential:
Five years of experience in human resources management, with a focus on
recruitment and contract administration. Experience in the use of ERP/HR
modules.
Desirable:
Experience in human resources management in the UN system. Knowledge of and
experience with UNAIDS or WHO HR policies. Experience in multicultural teams
and international working environments.
Languages:
Essential: Proficiency in English and working knowledge of German (local
language).
Desirable: Knowledge of French or other UN official languages.
Additional Information:
Please note that this is a locally recruited position. Any costs associated
with relocation to Bonn must be covered by the selected candidate.
Other similar positions at the same level may be filled from this vacancy
notice.
Annual
salary: (Net of tax)
EUR 42700 at single rate
Applicants will be required to
take a test. Applicants will be contacted directly if selected for an
interview.
Applications from people living
with HIV are particularly welcome. Applications from women and from nationals
of non- and under-represented member states are particularly encouraged.
Any appointment/extension of
appointment is subject to the Staff Regulations and Rules of the World Health
Organization (WHO) adjusted, as necessary, to take into account the particular
operational needs of UNAIDS, and any subsequent amendments.
Only candidates under serious consideration will be contacted.
Note: The paramount consideration
in the appointment, transfer or promotion of staff is the necessity of securing
the highest standards of efficiency, competence and integrity. The medical
criterion for recruitment is fitness to work in the particular post. The United
Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or
potential candidates shall be discriminated against on the basis of real or
perceived HIV status. HIV infection, in itself, does not constitute lack of
fitness to work. There is no obligation to disclose HIV-related personal
information.
UNAIDS is committed to providing a work environment that respects the inherent
dignity of all persons. UNAIDS has a responsibility to take all appropriate
steps to prevent and respond to discrimination, abuse of authority, and
harassment, including sexual harassment in the workplace or in connection with
work. UNAIDS has zero tolerance towards abusive conduct.
Please visit UNAIDS's
e-Recruitment website at: https://erecruit.unaids.org to review and apply to
positions. The system provides instructions for online application procedures.
All applicants are encouraged to
apply online as soon as possible after the vacancy has been posted and well
before the deadline stated in the vacancy announcement.
