Posting Title: Administrative
Officer, P3
Job Code Title: Administrative
Officer
Organization: United Nations Economic
Commission for Africa
Duty Station: Yaounde, Cameroon
Posting Period: 15 September 2023
- 29 October 2023
Job Opening Number: 23-Administration-ECA-216916-R-Yaounde
(G)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
ECA’s mission is to deliver ideas and actions for an
empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.
The mission will be guided by ECA’s five new strategic directions which are:
advancing ECA’s position as a premier knowledge institution that builds on its
unique position and privilege to bring global solutions to the continent’s
problems and take local solutions to the continent; developing macroeconomic
and structural policy options to accelerate economic diversification and job
creation; designing and implementing innovative financing models for
infrastructure, human, physical and social assets for a transforming Africa;
contributing solutions to regional and transboundary challenges, with a focus
on peace security and social inclusion as an important development nexus;
advocating Africa’s position at the global level and developing regional
responses as a contribution to global governance issues.
The Sub-regional Office for Central Africa (SRO-CA) is located in Yaoundé (Cameroon).
It is headed by a Director who reports to the Deputy Executive Secretary
(Programme). Its main objective is to contribute to achieving economic
diversification and structural transformation for inclusive and sustainable
development in an integrated Central Africa sub-region with focus on economic
diversification policy and reforms.
The position is located in the Sub-regional Office for Central Africa (SRO-CA)
of the Economic Commission for Africa in Yaoundé, Cameroon.
Responsibilities
Under the supervision of the Director of the Sub-regional
Office for Central Africa, and within delegated authority, the Administrative
Officer will be responsible for the following duties:
HUMAN RESOURCES MANAGEMENT
• Effectively coordinates actions relative to the administration of human
resource activities, e. g., recruitment, placement, promotion, performance
appraisal, job classification reviews, separation of staff members, training
etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges
and entitlements under the Staff Rules and Regulations.
BUDGET AND FINANCE
• Takes the lead with respect to the preparation and implementation of the work
programme, ensuring that financial resources are utilised to implement
activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and
special reviews to assess progress of actual work versus the programme plan.
Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving
budget reporting systems and cost effective utilisation of program resources.
• Develops procedures and implement same to ensure that accounting and
financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and
management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.
GENERAL ADMINISTRATION
• Oversees work related to procurement, billing and receipt of income from
various services, operational travel programme, procurement monitoring and
evaluation of vendor contracts/payment to vendors and individual contractors
for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of
equipment, software and systems, coordinating enhancements as necessary.
• Collects and analyzes data to identify trends or patterns and provides
insights through graphs, charts, tables and reports using data visualization
methods to enable data-driven planning, decision-making, presentation and
reporting.
• Performs other related work as required.
Competencies
• PROFESSIONALISM: Knowledge of administrative, budgetary,
financial and human resources policies and procedures. Ability to apply various
United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluate skills to conduct independent research and
analysis. Ability to identify issues, formulate opinions, make conclusions and
recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work. The
ability to analyze and interpret data in support of decision-making and convey
resulting information to management.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides oversight
and takes responsibility for delegated assignments; takes personal responsibility
for his/her own shortcomings and those of the work unit, where applicable.
Education
Advanced university degree (Master’s degree or equivalent)
in business or public administration, finance, accounting, law or related area
is required. A first-level university degree in combination with additional two
years of qualifying work experience may be accepted in lieu of the advanced
university degree. Successful completion of both degree and non-degree programs
in data analytics, business analytics or data science programs is an advantage.
Work Experience
A minimum of five years of progressively responsible
experience in administration, finance, accounting, human resources management
or related field is required.
Experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For the position(s) advertised, fluency in English is
required; and knowledge of French is desirable. Knowledge of another official
United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment
exercise which may be followed by competency-based interview.
Special Notice
Staff members are subject to the authority of the
Secretary-General and to assignment by him or her. In this context, all staff
are expected to move periodically to new functions in their careers in
accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance
in its staff. Female candidates are strongly encouraged to apply for this
position.
At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards of
efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and
organizational needs. The United Nations is committed to creating a diverse and
inclusive environment of mutual respect. The United Nations recruits and
employs staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may
be provided to support participation in the recruitment process when requested and
indicated in the application.
Applicants, who successfully go through a competitive recruitment process and
are recommended for selection and/or inclusion in the roster of pre-approved
candidates for subsequent job openings at the same level and with similar
functions, may have their application information and roster status shared with
other UN Organizations. Such applicants may be contacted by other UN
Organizations for similar job openings, subject to the confirmation of their
interest. Placement on the roster is no guarantee of a future selection.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through
the young professionals' programme who have not served for a minimum of two
years in the position of their initial assignments are not eligible to apply to
this position.
For this position, applicants from the following Member States, which are
unrepresented or underrepresented in the UN Secretariat as of 30 June 2023, are
strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and
Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African
Republic, Chad, China, Cuba, Democratic People's Republic of
Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau,
Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia,
Libya, Liechtenstein, Luxembourg, Madagascar, Malta, Marshall Islands,
Micronesia (Federated States of), Monaco, Mozambique, Myanmar, Namibia, Nauru,
Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint
Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi
Arabia, Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste,
Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including, but
not limited to, profiting monetarily, socially or politically from the sexual
exploitation of another. The term “sexual abuse” means the actual or threatened
physical intrusion of a sexual nature, whether by force or under unequal or
coercive conditions. The term “sexual harassment” means any unwelcome conduct
of a sexual nature that might reasonably be expected or be perceived to cause
offence or humiliation, when such conduct interferes with work, is made a
condition of employment or creates an intimidating, hostile or offensive work
environment, and when the gravity of the conduct warrants the termination of
the perpetrator’s working relationship. Candidates who have committed crimes
other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
