Requisitions Assistant

Posting Title: Requisitions Assistant, FS5

Job Code Title: Requisitions Assistant

Organization: United Nations Interim Force in Lebanon (UNIFIL)

Duty Station: Naqoura, Lebanon

Posting Period: 26 October 2023 - 24 November 2023

Job Opening Number: 23-Logistics and Supply Chain-UNIFIL-220762-F-Naqoura (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The position of Requisition Assistant is located in the United Nations Interim Force in Lebanon (UNIFIL) Naqoura, in the Supply Chain Management Section, under Acquisition Management Section. The incumbent will report to the Acquisition Planning Officer and/or to the Chief of Section/ Unit.

Responsibilities

Within the limits of delegated authority, the Requisitions Assistant will be responsible for performing the following duties:
• Prepares requisitions for diverse services and commodities (e.g., information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, furniture and fixtures, stationery and office supplies, etc.) in a timely manner in accordance with the mission's acquisition plan, and monitors status of requisitioning and procurement processes of assigned categories.
• Prioritizes requisition preparation as per guidance of Acquisition Planning Officer, taking into an account changing priorities and emergencies, resulting into an optimal delivery schedule to meet mission's requirements.
• Liaises with counterparts in acquisition planning unit or UNGSC on items availability prior to raising requisition/shopping cart to acquire new items and raises internal (transfer) orders for items to be supplied from existing inventory of Strategic Deployment Stock (SDS) or surplus stock in other missions.
• Maintains relevant databases and files in order to keep track of any contractual agreements and update the various stakeholders regarding the assigned categories.
• Oversees that correct items are selected from the Material Master when raising shopping carts in order to buy items from catalogues related to global or regional systems contracts.
• Oversees the preparation of requisitions for service contracts requirements and maintenance plans in accordance with the contract terms.
• Ensures that all requisitions for goods have accompanying requisitions for freight forwarding, as appropriate, and includes guidelines for suppliers for detailed packing instructions and delivery plan by destination.
• Ensuring that sufficient funds are available for all requirements.
• Monitors the use of adequate lead times from requisitioning so that realistic foreseen delivery dates are duly inserted in the requisitions; also ensures that all requisitions are in compliance with contract terms and agreed delivery schedules.
• Works in close collaboration with internal stakeholders, such as the technical units within Service Delivery and Supply Chain Services/Sections, and assists in the preparation of the technical specifications, e.g., Statements of Work (SOWs), Terms of Reference (TOR), etc. for various services and commodities not available from existing stock or systems contracts, ensuring completeness of the requirement and technical evaluation criteria.
• Collaborates with Procurement Section regarding the procurement process for raised requisitions, and monitors outstanding requisitions, keeping the various stakeholders informed of their status.
• Alerts Acquisition Planning Officer and acquisition planning unit of any recurring or duplicated requirements in order to optimize the requisitioning and supply chain management process.
• Performs local market search for immediately required goods and services, obtains the same through accepted procurement procedures, gathers relevant information for further processing.
• Leading contract performance evaluation unit duties including vendor performance evaluation, where appropriate, in coordination with the end-user, if applicable.
• Implements mission policies and procedures, including Standard Operating Procedures (SOPs), guidelines and instructions, governing the requisitioning and procurement process; Contributes to the periodic review and maintenance of same.
• Implements internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hard copy records for quality control purposes and ensure proper audit trail.
• Supervises and provides work direction and guidance to junior requisitions assistants; manages and coordinates the activities in his/her area of responsibility.
• Performs other duties as requested.

Competencies

Professionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular acquisition planning, logistics and requisitioning processes, with good understanding of field support operations, program/contract execution and administration. Good understanding of internal procurement policies, practices and procedures. Knowledge of and ability to apply various United Nations rules, regulations, policies and guidelines, in particular procurement related policies and practices, in work situations. Analytical skills, including ability to research and analyse data, develop recommendations and plans. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Certificate in Public Procurement - Chartered Institute of Procurement and Supply (CIPS) level 4 or equivalent is desirable.

Technical or vocational certificate in at least one of the following areas is required: logistics, supply chain management, business administration and procurement.

Work Experience

A minimum of eight (8) years of progressively responsible experience including 2 years hands on in acquisition management , in supply chain, inventory management, logistics, procurement, requisitioning or Contracts Management, is required.

Experience in providing logistics and supply chain support services in a conflict or post conflict environment is desirable.

Experience leading an Acquisition Management or Requisitioning unit/team is desirable.

Experience working with SAP (Umoja ERP - Enterprise Resource Planning) systems or other similar platforms in the areas of scheduling, inventory control, procurement and/or logistics processes is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include informal interviews.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Security Officer

Posting Title: Security Officer, FS4

Job Code Title: Security Officer

Organization: United Nations Interim Force in Lebanon

Duty Station: Naqoura, Lebanon

Posting Period: 01 September 2023 - 30 September 2023

Job Opening Number: 23-Security-UNIFIL-217456-F-Naqoura (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

These two positions are located within the Security Section, in the United Nations Interim Force in Lebanon (UNIFIL); Naqoura. One position is in the Field Security Coordination Office (FSCO), the other position is in the Security Information and Operations Center (SIOC). The Security Officers will report directly to the Chief of Unit/Supervisor.

Responsibilities

• Investigates security-related incidents involving UN personnel, project personnel or eligible dependents.
• Drafts and updates security contingency plans for a security unit¿.
• Monitors prevailing local security conditions and trends and advises UN personnel, and eligible dependents on security issues.
• Serves as a member of the Security Cell, contributing to implementation and evaluation of the security plan.
• Monitors air, land, and sea emergency evacuation capability, and conducts evacuation exercises.
• Assists in the evaluation accessible areas, maintain tracking systems, and assist in the coordination of a 24-hour Emergency Response System.
• Monitors and evaluates office physical security measures and conducts security surveys of installations and facilities.
• Monitors Security equipment and ensures minimum equipment requirements are purchased, maintained, and deployed in accordance with relevant policy.
• Sets up and manages a warden system according to policy.
• Performs other duties as required.

Competencies

Professionalism: Ability to draft and update security contingency plans for a security unit; monitor air, land and sea emergency evacuation capability. Ability to conduct routine physical security inspections of facilities and contribute to the identification of gaps in existing capability; assist in planning of protective services and other activities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Demonstrates commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of six (6) years of progressively responsible experience in the military, police, security management or analysis with a military, police or international security management organization is required. The minimum years of relevant experience is reduced to (5) for candidates who possess a first-level university degree or equivalent, and to (4) for candidates who possess a Masters degree or higher.

Of the six (6) years, two (2) years' experience and exposure at the international level is required.

Of the six (6) years, one (1) year of experience in a conflict and post conflict environment is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include informal interviews.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Transport Assistant

Posting Title: Transport Assistant, FS4

Job Code Title: Transport Assistant

Organization: United Nations Interim Force in Lebanon

Duty Station: Naqoura, Lebanon

Posting Period: 29 August 2023 - 27 September 2023

Job Opening Number: 23-Transportation-UNIFIL-216980-F-Naqoura (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Dispatch Unit of Transport Section of the United Nations Interim Force in Lebanon (UNIFIL) in Naqoura. The Transport Assistant will report to the Chief Transport Officer.

Responsibilities

Within delegated authority, the Transport Assistant will carry out the following duties:

• Coordinates the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. Analyzes transportation requests and carries out route planning and reconnaissance.
• Responsible for evaluation and conducting of Driving Test for military, international and national civilian staff requesting for UNIFIL Driver’s Permit as processing and issuance of said permit as authorized by the CTO.
• Brief new personnel of the mission Transport rules and regulations and their responsibilities regarding UNIFIL vehicle use.
• Conduct Road Safety Instructions to ensure all vehicles are operated in accordance with UN rules and regulations.
• Maintain records on all UNIFIL Driver Permits issued and update database when necessary.
• Provide assistance during check-out of military and civilian personnel.
• Issue and check vehicles prior to release and upon return from users. Monitors the mechanical condition and ensures daily maintenance is performed on all dispatch vehicles.
• Liaises and coordinates with the workshop vehicle technicians on the periodic maintenance and repair of Dispatch vehicles to ensure the reliability of the transportation service.
• Organize, manage, and supervise ground mobility support to VIP/Senior Staff/Delegations visiting the mission.
• Supervise and manage dispatch vehicle pool ensuring proper use.
• Identify needs of the unit for distribution and replacement of vehicles
• Maintains files and documentation related to assigned duties and prepares reports for supervisors.
• Performs other related duties as required.

Competencies

Professionalism: Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid National Driving license (B) category is required.

Technical or vocational certificate in supply chain, logistics, transport operations, or other related fields is desirable.

Please attach copy of your certificate in the attachment section.

Work Experience

A minimum of six (6) years of progressively responsible experience in Logistics, Transport Operations or related area is required.

Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff.

Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Finance and Budget Officer

Posting Title: Finance and Budget Officer, FS6

Job Code Title: Finance and Budget Officer

Organization: United Nations Interim Force in Lebanon

Duty Station: Naqoura, Lebanon

Posting Period: 11 August 2023 - 09 September 2023

Job Opening Number: 23-Finance-UNIFIL-215705-F-Naqoura (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Finance and Budget Section, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent would be reporting to the Deputy Chief of Finance and Budget and Chief Finance and Budget Officer.

Responsibilities

Budget:
Prepare cost estimates and budget proposals, in terms of mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects.
Analyze and revise data with justification for resource requirements for budget submissions in coordination with relevant Sections/Offices on related issues during preparation of the budget proposals as well as Result Based Budgeting inputs.
Monitors budget implementation/expenditures and assists with the reallocation and re-deployment of funds as necessary.
Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Provide support to programme/fund center managers (Substantive and Support Section) with respect to the elaboration of resource requirements for budget submission.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued; process fund distributions received from HQ and input allotment advice in ECC.
Prepare budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures, compile responses to the questions from FOFD, ACABQ, and 5th Committee.
Reviews pre-commitments for goods and services to ensure (a) correct commitment item have been charged, and (b) availability of funds.
Ensure efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making. Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Accounting:
Performs monthly and yearly closing of accounts procedures in Enterprise Resource Programme (Umoja).
Analyzes complex/unusual accounting transactions and all open items in the accounting system ERP (Umoja) for corrective actions.
Reviews and reconciles various clearing accounts and investigates erroneous/invalid entries to take appropriate corrective accounting action.
Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
Ensures compliance with International Public Sector Accounting Standards (IPSAS) in all financial transactions.
Reviews current budget period commitments to ensure their validity to carry them forward and follow up on cancelation of outstanding commitments were not valid.
Prepare bank reconciliation for the Mission house bank.
Undertakes research and provides support to higher level with respect to IPSAS, accounts and policy analysis.

Account Payable and Receivable:
Review and verifies that relevant supporting documents have been provided, confirming that goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are processed and/or submitted for approval.
Reviews relevant banking details including amendments of banking details in the Business Partner (BP) for wire transfer payments, to ensure that payments are made only to those to whom the organization legitimately owes funds for goods and services received.
Prepare year-end report for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national staff.
Act as an Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules.
Advice and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.
Provides guidance, training and support to colleagues including briefings to the military staff.
Process payment for the daily/leave allowance and other entitlements for the military staff.
Prepare staff member’s entitlements including daily subsistence allowance, travel claims, vendor invoices, agencies, etc., to ensure conformity and adherence to applicable United Nations policies e.g., applicable staff rules, financial regulations and rules, ST/AI issuances or practices, International Public Sector Accounting Standards (IPSAS) policy framework etc.

Treasury:
Supervise the disbursement of payments and monitor house bank account balances and transactions.
Identifies and annotates bank account movements and monitors bank balances of the mission's accounts.
Manage cash flow requirements of the Mission, verify imprest documentation and prepare imprest statement.
Make sure cash in vault is replenished timely to avoid shortage of cash.

General Duties:
Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, accounts and cash management, ensures compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Drafts or prepares correspondence to respond to enquiries in respect to financial and budget matters.
Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients gaining their trust and respect; identifies clients’ needs and matches them to appropriate solution; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High School Diploma or equivalent is required.

Job - Specific Qualification

A technical or vocational certificate in accounting, finance, budget or related fields is required.

Work Experience

At least (10) years of progressively responsible experience in accounting, budgeting and financial management or related field is required. The minimum years of relevant experience is reduced to 5 years of experience for candidates who possess a first-level university degree or higher.

Experience with Enterprise Resource Programme (ERP) system especially System Applications and Products (SAP) is desirable.

Experience in UN internal applications, IPSAS accounting system, UMOJA, are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Information Systems Assistant

Posting Title: Information Systems Assistant, FS5

Job Code Title: Information Systems Assistant

Organization: United Nations Interim Force in Lebanon

Duty Station: Naqoura, Lebanon

Posting Period: 11 August 2023 - 09 September 2023

Job Opening Number: 23-Information Management Systems-UNIFIL-215645-F-Naqoura (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Operations Management Unit, within the Field Technology Section (FTS), United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the Chief Operations, Field Technology Section, or his/her designate.

Responsibilities

Within delegated authority, the Information Systems Assistant will be responsible for the following duties:

• Assists with the planning of all major information and communications technology (ICT) projects within the mission, monitoring the progress of analysis, design, development, testing and implementation of new, moderately complex solutions, and/or participates as a member of a team with responsibility for major components of more complex solutions.
• Assists with the management of the Operations Unit Budget, formulating and monitoring budget allocations and expenditures, verifying funding and ensuring no overrun occurs.
• Supports the development of technical specifications for the procurement of equipment and contractual services and coordinates the technical evaluation of offers and proposals received.
• Handles all aspects of contract administration including the establishment of service level agreements with vendors.
• Assists the team with the development of strategies to implement local and corporate ICT projects.
• Assists the team with the development, implementation and monitoring of ICT standards, guidelines and procedures.
• Assists the team with the development of detailed functional specifications and user documentation as required.
• Provides advice to users, analyzing user requirements and translating those into new tasks, determines the best approach and applies safety guidelines to effectively finish the task.
• Maintains, upgrades or enhances existing user systems; troubleshoots and provides continuing support, to include resolving difficult problems, advising on the use of new techniques, monitoring installations to measure performance and continued effectiveness of the ICT solutions.
• Supports the team with the development of training materials, operating and user manuals and trains staff in the use of assigned ICT solutions.
• Assist in the development of cabling plans relating to planned tasks and ensures appropriate allocation of resources occurs.
• Researches, analyses and evaluates new technology and makes recommendations for their deployment.
• Participates in writing reports and papers on ICT related topics, systems requirements, and operational strategy.
• Assists in the development of the yearly work plan; mentors and supervises personnel of the unit.
• Participates in the development of plans for major cabling and microwave projects within the mission, monitoring the progress of the design, installation and commissioning of various networks and systems.
• Participates in the installation of outside and inside copper and fibre optic cabling including termination, vertical and horizontal installation and rack management.
• Contributes to the maintenance of microwave systems that include INUs, ODUs, configuration of data base management system, mast construction and maintenance and related microwave equipment.
• Devises and administers installation and commissioning plans; provides training for staff in implementing these plans.
• Ensures all microwave and cabling systems are properly configured and maintained.
• Provides guidance to, and may supervise, new/junior personnel.
• Performs other related duties as required

Competencies

Professionalism: Knowledge of telecommunications equipment and principles of operation of local area networks, satellites, radio and video surveillance systems, telephone, and microwave systems as well as the ability to apply the required safety procedures for rigging and cabling infrastructure. Knowledge of principles of analog and digital transmission including planning of and deployment of communication systems. Ability to apply knowledge and technical skills to install, build and test relevant equipment, provide maintenance services and user support. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situation.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A driver’s license is required. Please attach a copy of the valid license as part of your application.

Certification in supplemental academic qualifications within the information systems and/or telecommunications field is required. Please attach a copy of the certificates/diplomas as part of your application.

Relevant training and experience in working at heights is desirable.

Relevant training or experience in the installation of data cabling is desirable.

Work Experience

At least eight (8) years of progressively responsible experience in Information Systems and/or Telecommunications, or related area is required.

Experience providing services in the field of Information Systems and/or Telecommunications or related area to or in a field/mission operation of the United Nations Common System or comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Programme Associate

Job Title: Programme Associate

Organization: United Nations Volunteers (UNV)

Host entity: UNEP

Assignment country: Lebanon

Expected start date: 01/09/2023

Sustainable Development Goal: 12. Responsible consumption and production

Volunteer category: National UN Volunteer Specialist

Type: Onsite

Duration: 4 months (with possibility of extension)

Number of assignments: 1

Duty stations: Beirut

Details

Mission and objectives

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The UNEP Reginal Office for West Asia is located in Beirut, Lebanon.

Context

UNEP West Asia Office, based in Beirut, Lebanon, coordinates the implementation of UNEP’s Programme of Work in West Asia, with a focus on enabling member states and stakeholders to achieve their visions for sustainable development. This UNV assignment is part of UNEP’s programme of work on chemicals and pollution action.

Task description

Within the delegated authority and under the supervision of the Chemicals and Pollution Action Sub-programme Regional Coordinator or his/her designated mandated representative(s), the UN Volunteer Programme Associate will: • Support the coordination of the projects for the State of Kuwait related to low carbon strategy, chemicals, sustainable consumption and production, and state of environment reporting. • Contribute to development of National Programme for Chemicals Safety in Kuwait - the objective will be achieved through conducting a situation analysis on the status of chemicals management in the country and developing a national plan for chemical safety. • Contribute to the development and dissemination of awareness materials on plastic pollution. • Providing technical support to the implementing partners with the system implementation, testing, and data validation. • Support in the drafting of project reporting and required documentation. • Contribute to the organization and technical preparation of meetings, webinars, etc. This would include preparation of materials, info notes, and preparing meeting reports. • Research, analyse and present information gathered from diverse sources on pollution and chemical action. • Any other related tasks as may be required or assigned by the supervisor.

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

3 years of experience in project management and system implementation at the national and/or international level, as is experience working in the UN or other international development organization. • Experience with programme and project development, integrated planning and analysis, implementation, and management. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. • Have affinity with or interest in the environment, volunteerism as a mechanism for durable development, and the UN System.

Area(s) of expertise

Administration, Energy and environment , Natural and life sciences

Driving license

-

Languages

English, Level: Fluent, Required Arabic, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in project management, information technology, environment management, or other closely related sector

Competencies and values

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards UNEP/ROWA’s mission and vision, as well as to the UN Core Values.

Other information

Living conditions and remarks

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in UN house, Beirut, Lebanon. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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Project Assistant - Part Time 50%

Job Title: Project Assistant - Part Time 50%

Organization: International Labour Organization (ILO)

Grade: G5 

Vacancy no.: BEY/DC/2023/22
Publication date: 09 August 2023
Application deadline (midnight local time): 31 August 2023 

Job ID: 11107 
Department: RO-Arab States/DWT-Beirut 
Organization Unit: RO-Arab States/DWT-Beirut 
Location: Beirut, Lebanon 
Contract type: Fixed Term 

Contract duration: 12 months (Renewable subject to availability of funds) 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General. 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date. 

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org. 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance. 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 21,816 (USD) yearly.

Introduction

There is a growing need for care globally, however, proper recognition of the contribution of care providers still lags behind, whether at the level of enhancing professionalisation of care services or acknowledgment of unpaid care work performed by household members usually women.

Lebanon is the fastest ageing country in the Arab States with the highest proportion of older people and the highest life expectancy. Many among this population, as well as persons with disabilities, and children, require access to long-term home-based care, in the absence of public investment in care infrastructure. The crisis context facing the country pushed many migrant workers who used to be the main providers of paid care into irregularity and shifted some of the responsibility for care to women in families in the form of unpaid work. Home-based care workers perform their job in isolated and unsafe work environments, and without access to decent work conditions let alone access to social protection and effective complaint mechanisms. This informal nature of service provision of home-based care also means that workers do not always have the competencies required, and recipients of certain types of care, namely the elderly and children, suffer from the lack of skills and from a lack of oversight and accountability in the sector. This has led to a vicious circle of a care economy that operates outside of the regulation or protection of the state.

To address these challenges, the ILO supported the “Women Empowerment in the Context of Care” intervention which started in 1 April 2023 and will continue until 30 September 2024. The intervention aims to structure a response to care work needs in Lebanon and pave the way to professionalise the sector through greater formalisation and regulation of care services, in line with decent work principles, and by exploring cooperatives and small enterprises as entry points. This will be done through community work, research, advocacy campaigns, policy interventions, skills training, and provision of seed funds to care social enterprises/cooperatives. There is also a linkage to a digital platform managed by the Ministry of Labour, that enables job matching and provide information on labour rights in the care sector.

Reporting Lines:

The incumbent of the Project Assistant (FT - 50 %) will carry out tasks under the direct supervision and guidance of the Senior National project Officer and will work closely with relevant members of other projects and units within the ILO.

Description of Duties 

Administrative:

1. Provide general Office/Project assistance, handles routine administrative tasks, advice and guidance to staff with regard to administrative procedures, processes and practices including support to project-related missions and activities, preparing budgets, coordinating travel and lodging of officials and participants, recruitment and payment of resources persons, and taking notes at meetings/seminars.

2. Support in preparing background information, working papers and presentations, including data and tables related to the project activities. Draft non-substantive correspondence on projects and programme activities and reports related to project activities in accordance with the requirements of the Office.

3. Review outgoing documents for conformity with established procedures to ensure accuracy of information and statements, and compliance with ILO communications guidelines, before being signed by the supervisor. Document media records related to the project.

4. Compiles, summarizes, and enters data on project delivery and record/register/control plans on the status of projects at each project cycle and programming activities for monitoring and evaluation purposes.

5. Provide translation support in Arabic and English.

6. Arrange internal and external meetings and appointments for in-coming missions, including high-ranking officials.

7. Support in liaising with constituents and partners in preparation and follow up on activities.

8. Ensure proper and up-to-date filing related to the project.

Finance:

1. Issue POs for implementation agreements, service contracts, and external collaborators in line with ILO rules and regulations.

2. Assist the supervisor in monitoring and maintaining a central filing system for all financial records ensuring the completeness and accuracy of records in the correct database.

3. Classify and assign budget codes, verify and process payment claims, vouchers and invoices. Prepare payment vouchers ensuring the accuracy and documentation of all financial transactions.

4. Carry out all operations required for authorizing and effectuating expenditures under project budget which includes making calculations, requesting funds, checking supporting justifying documents and making payments. 

Other:

1. Perform any other duties assigned by the supervisor.

Required qualifications

Education

Completion of secondary school education.

Diploma in economy/business administration or other related discipline is an advantage.

Experience

At least five years of relevant work experience. Similar experience with the United National Common System or an International Organisation is an advantage.

Languages

Excellent knowledge of English and good knowledge of Arabic.

Competencies

In addition to the ILO core competencies (Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration), this position requires: 

• Ability to work independently, quickly, precisely, and take initiative and responsibility.
• Strong organizational abilities and ability to work to tight deadlines.
• Ability to deal with people with tact and diplomacy and to build strong working relationships.
• Good ability to interpret project information and to identify and analyse problems with implementation
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
• Proficient in computer software (MS Office and MSProject) and proven typing abilities.
• Ability to determine relevant background and reference materials for others, and to screen requests for urgency and priority.
• Ability to deal with confidential matters with discretion.

Candidates assessed by the Panel and considered to be eligible for appointment but who are not selected for this vacant post may be offered an assignment to another position at the same or lower grade provided that they meet the minimum qualifications required.

Recruitment process 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. 

Fraud warning 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

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