Monitoring and Evaluation Officer

Job Title: Monitoring and Evaluation Officer (NPSA8)

Organization: UNDP

Job Identification: 14898

Location: Ulan Bator, Mongolia

Apply Before: 12/12/2023, 06:59 PM

Job Schedule: Full time

Grade: NB4

Vacancy Type: National Personnel Service Agreement

Practice Area: Governance

Bureau: Regional Bureau for Asia and the Pacific

Contract Duration: 6 months

Education & Work Experience: Master's Degree

Other Criteria: Bachelor's Degree with 2 years of experience

Required Languages: English and Mongolian

Vacancy Timeline: 2 Weeks

Job Description

Background 

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The project aims to contribute to increased gender equality in decision-making in Mongolia. The project objectives include: 

• To strengthen legal environment for women’s representation at decision-making level
• To raise public awareness on gender equality in decision-making
• To strengthen support mechanisms for women in decision-making . 

The project aims to achieve these objective by implementing a range of activities under 6 outputs, which include strengthening legal environment, strengthening support networks for women aspirant candidates, expanding the profile and number of women eligible for public decision-making, and improving gender awareness among voters, political parties, and the media. 

The project will be implemented in close coordination with the Secretariat of the National Committee on Gender Equality, General Electoral Commission, Ministry of Labour and Social Protection, National Human Rights Commission, as well as women’s caucus, political parties, CSOs, academia, and other projects working in similar fields. The project is funded by KOICA.

Duties and Responsibilities

Under the overall guidance and direct supervision of the Project Coordinator, the Monitoring and Evaluation Officer (M&E Officer) is responsible for monitoring the progress against the project monitoring plan, collect baseline and progress data, and reporting. The M&E Officer promotes a collaborative and client-oriented approach consistent with UNDP rules and regulations. The M&E Officer is responsible for setting up/updating and managing the M&E framework of the Project, and shall use the UNDP Monitoring Policy and UNDP Handbook on Planning, Monitoring and Evaluation for Results in performing his/her functions.

Summary of key functions:

• Develop and implement a system for results-based monitoring and evaluation for tracking project 
• performance and results; 
• Collect and analyze the project baseline and progress data to provide evidence-based feedback to project planning;
• Reporting and knowledge sharing.
• Mainstream gender equality in the project activities, planning, monitoring and reporting; 
• Coordinate and create synergies of project components, other relevant projects and initiatives; 

General responsibilities and duties: 

• Develop and implement a system for results-based monitoring and evaluation for tracking project performance and results; 
• Review performance targets and indicators referred to in the relevant policies, programmes, and strategic documents adopted by the Government, and incorporate in the project M&E system, where necessary; 
• Reflect the relevant performance indicators referred to in the Project Document and its Results 
• Framework in the project M&E system; 
• Identify/update data sets to be collected in line with the project outcome and output indicators;
• Identify/update data collection sources (primary/secondary) and methods (e.g, user surveys, observations etc) and their frequency;
• Lead the implementation of the project M&E plan; 
• Coordinate and work closely with the M&E teams of government counterpart agencies, and the donor agency focal points

Collect and analyze the project baseline and progress data to provide evidence-based feedback to project planning:

• Produce regular monitoring reports to feed into semi-annual updates, annual and final reporting;
• Mainstream gender and ‘leaving no one behind principle’ in the project monitoring data collection, analysis, and reporting;
• Present the findings of monitoring reports in innovative and user-friendly ways, including audio[1]visual, graphic, or print formats; 
• Document key outcome changes and stories and disseminate to stakeholders and the public;
• Coordinate and create synergies of project components, other relevant projects and initiatives

Reporting and knowledge sharing:

• Conduct trainings and workshops on results-based management and theory of change to contribute; to experience sharing among M&E focal points of stakeholders; 
• Assist in undertaking of independent project evaluations, including outcome evaluations; 

Assist and provide inputs to UNDP and the KOICA programme level monitoring and evaluation

Competencies

Core competencies: 

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Management 

• Results-based management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Working with evidence and data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

External Relations & Advocacy

• Resource mobilization: Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements
• Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Required Skills and Experience
Education:

• Advanced University Degree (Master’s degree) in Law, Political Science, Development Studies, Public Policy, Gender studies, Statistics, or other closely related fields, OR
• A first-level University degree (Bachelor’s degree) in in Law, Political Science, Development Studies, Public Policy, Gender studies, Statistics, or other closely related fields in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master´s degree.

Experience:

• Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant experience in policy making, policy analysis and research, statistics, project/programme evaluation, preferably related to electoral reform, political party development, voter education, gender equality in decision making or other closely related fields
• Solid experience in results-based management, data analysis, monitoring and evaluation, and evidence-based report writing would be considered as an asset
• Experience in the development and implementation of quantitative and qualitative methodologies would be considered an asset
• Good analytical skills and report writing skills
• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Zero tolerance for any harassment, i.e. any offensive behaviour, words and actions, including sexual and psychological harassment, bullying, etc. 

Required Languages: 

• Excellent knowledge of English and Mongolian, both spoken and written

Disclaimer 

Important information for US Permanent Residents ('Green Card' holders)  

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now

Project Coordination Specialist

Job Title: Project Coordination Specialist

Organization: UNDP

Job Identification: 14600

Location: Democratic Republic of the Congo

Apply Before: 12/13/2023, 07:59 AM

Job Schedule: Full time

Grade: P3

Vacancy Type: Fixed Term

Practice Area: Governance

Bureau: Regional Bureau for Africa

Contract Duration: 1 Year

Education & Work Experience: Master's Degree - 5 year(s) experience OR Bachelor's Degree - 7 year(s) experience

Required Languages: Proficiency in oral and written French and English Languages

Vacancy Timeline: 1 Week

Mobility required/no mobility: mobility required

Job Description

Background 

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

In January 2019, the first peaceful transfer of power since independence took place in the Democratic Republic of Congo (DRC) with the election of Félix Antoine Tshisekedi Tshilombo as President of the Republic. The election, which had been expected since 2016, put an end to months of political tension and uncertainty, notably around the debate on the possibility of a third term for the incumbent president, Joseph Kabila Kabange, the shrinking of political space and the expression of public freedoms, and the delays in preparing and organising the elections. It also opened a new chapter in the political history of the DRC.

The governance challenges remain significant and require special attention. They include chronic insecurity, limited rule of law and rampant corruption. Since the signing of the Sun City Agreement in 2002, the DRC has had three electoral processes: in 2006, 2011 and 2018. The latter took place at a time when the eastern provinces - Ituri, North Kivu, South Kivu, Tanganyika and Haut Katanga - were marked by high levels of insecurity resulting from atrocities perpetrated by more than a hundred-armed groups, combined with repressive actions by the security forces. The country faces cycles of instability and remains underdeveloped despite the presence of significant natural resources in its territory and subsoil. A "state of siege" was declared by the authorities in 2021, resulting in the management of governance responsibilities by the military and the suspension of political activities in Ituri and North Kivu.

Furthermore, the factsheet of OCHA in November 2022 reveals that around 5 million persons have been internally displaced in the three provinces in the east (Ituri 1.5M, North Kivu 2.1M, South Kivu 1.36M). The main reasons for the displacement are armed attacks and clashes (84%) and land and intercommunity conflicts (12%). It is crucial to provide them with access to elections while ensuring their protection and avoiding further violence and conflicts.

Reports of hate speech and information integrity problems are also on the rise, particularly on community radio and community media. Similar trends are present on social media now used by 17.6% of the population. However, the Congolese media landscape is pluralistic, and the legal framework is favourable to press freedom, with 600 television channels, more than 600 radio stations and almost 600 print media. The outbreak of hate speech and messages with tribalist, xenophobic, sexist, and misogynist overtones is a threat to unity and social cohesion around the elections. In view of the rising diplomatic tensions involving Rwanda, hate speech is of great concern to the Congolese authorities and the United Nations. Massively relayed through social networks, such speech and messages could provoke a "hate crisis" during the elections and aggravate community tensions that could potentially lead to violence - especially in areas of instability - if adequate measures are not taken to combat hate speech.

Although not very visible compared to the endemic sexual violence amplified by the armed conflicts in the DRC, violence against women during elections and in politics nevertheless reinforces the discrimination of which women are victims. Their non-reporting raises the fear that forms of violence linked to the elections will reappear as in the past. These include gender stereotyping in the media, as well as physical, psychological (intimidation) and sexual violence against women, whether they are voters, elected officials, candidates, campaign members, supporters, observers, or election workers. These forms of electoral violence are often committed to hinder or manipulate their political participation. 

Lack of inclusion is another challenge to better governance in the DRC. While women represent 52% of the population, the differences in representation between men and women remain significant due to the economic, political, and socio-cultural context as well as the deteriorating security situation and violence against women. Young people are also poorly represented in governance institutions, even though they represent around 60% of the population and were at the forefront of political mobilisation in the run-up to the 2018 elections. For the 2023 elections to serve as a catalyst for progress in governance in the DRC, stakeholders expressed the need for increased transparency, inclusiveness, and responsible leadership in the management of the elections. 

Under the context, UNDP developed a project supporting the electoral cycle in 2022, ‘Electoral Cycle Support Project (PACE) 2022-2024’. The Japan-funded project ‘Supporting the organization of peaceful and inclusive elections in conflict-affected areas in the East of the Democratic Republic of Congo in 2023 (the Project for Electoral Assistance)’, and the Peacebuilding Fund (PBF)-funded joint project ‘Supporting the prevention of electoral violence in the provinces of Haut-Katanga, Lualaba and Kasaï-Central in the Democratic Republic of Congo (PREVEL)’ will contribute to the implementation of the PACE, and of UNDP stabilization and conflict transformation initiatives, in an integrated way. UNDP seeks a Project Coordinator who manages and coordinates these projects funded by Japan and PBF.

Position Purpose

The Project Coordinator is based in Kinshasa and will travel frequently to other provinces such as Ituri, South Kivu, North Kivu, Haut-Katanga, LUALABA and Kasai Central, etc. The Project Coordinator will be under the overall supervision of the Team Leader for Governance Pilar and the direct supervision of the PACE Project Manager. He/She will regularly work in close collaboration with the Pillar 3 and all Governance projects, the coordinators of the two pillars I and III, and teams supporting implementation of the project, along with focal points of partner agencies UN Women and UNESCO involved in the PBF project. She/he will coordinate all aspects of project implementation, with a view to ensuring that activities support each other, and maintain a clear peacebuilding focus.

The Project Coordinator will ensure project activities remain coherent with and complementary to other electoral and peacebuilding activities in the area, including by coordinating with the Pillar1 & 3 Team. The Project Coordinator will ensure adequate communication and where relevant joint implementation, between participating agencies to ensure coherence and synergies between outputs, with a view towards reaching the results and the overall outcome. The Project Coordinator will regularly visit activities in the provinces of project implementation with a view to ensuring that project components are well-coordinated, so that direct and indirect beneficiaries benefit from all relevant components of the project. She/he will also be in-charge of planning and leading joint missions for members of the Technical Committee, in the lead up to the midterm and annual progress reporting. The Project Coordinator will lead drafting of progress reports, supported by the M&E officer and focal points of the implementing agencies who are responsible for ensuring good quality of data shared with the M&E officer, and ensure that communication about the project is conducted. The Project Coordinator supports the Steering Committee and keeps regularly informed the Resident Coordinator. The Project Coordinator will liaise closely, in due course, with the PBF Secretariat PACE Project Manager.

Summary of key functions

• Lead and coordinate project initiation and rollout phases.
• Lead and coordinate partnership and resource mobilization. 
• Manage project activities and achievement of project targets and results
• Coordinate provision of high-quality technical advice and build partnerships

Facilitation of knowledge building and sharing in the CO 

Duties and Responsibilities 

Ensure high-quality technical advice and contribute to partnerships and resource mobilization

• Ensure that technical outputs are provided according to plans and up to highest technical standards. Review and clear technical outputs for quality.
• Establish, maintain, and facilitate strategic dialogue between project staff and Government officials at central and local levels, NGOs, partners, donors, and other stakeholders in project ́s area of work.
• Provide technical advice, draft papers/briefs/proposals in project ́s technical focus.
• Identify areas of cooperation and coordination with other UN agencies and/or development partners for implementation of joint activities within the area of the project.
• Identify resources mobilization opportunities in close collaboration with the Programme Team. Develop funding proposals and concepts as requested.  
• Provide inputs to UN coordination platforms and participate in meetings, as requested.
• Lead the organization of project steering committees and technical committees, as requested by the project document.
• Ensure a clear and transparent communication with the RUNOs, RCO, PBSO, donor partners and the Senior Leadership

Lead and coordinate project initiation and rollout phases 

• Coordinate closely with the UN Women and UNESCO (RUNOs) as well as the UNDP Pilar 3, to design, implement and oversee key assessments, feasibility studies and other quantitate and qualitative research in support of projects development and design, including institutional capacity assessments, infrastructure assessments, community and police perception surveys, assessments for behavior change communication campaigns.
• Lead and facilitate consultation and validation workshops with key clients including UN agencies, international partners, and donors to identify key priorities and complementarities between the project and other existing initiatives in support of the same area.
• Draft presentations, briefing notes and concept notes to keep the RCO, the UNDP, UN Women and UNESCO teams abreast of the project development process and ensuring feedback is incorporated.
• In close consultation with the RUNOs M&E teams, develop an effective M&E system, ensuring key data collection tools, reporting templates and data analysis processes are established.
• Mobilize personnel, goods, and services to initiate activities, including drafting and reviewing Terms of References (ToRs), Request for Proposals (RFPs) and work specifications.
• Develop/use rosters of pre-qualified consultants, Implementing Partners (IPs) and other service providers in support of project outputs and activities.
• Oversee or contribute to the recruitment of and orient new staff of the cross-border project, roles/responsibilities, and other parameters to ensure smooth rollout of the project.
• Oversee the work of national and international consultants that support project implementation.
• Develop the project’s Annual Work Plans (AWPs), Human Resources (HR) Plans, Procurement Plans and Communications Plans.

Management of project activities and achievement of project targets and results

• Ensure that AWP activities suggested are in line with the overall direction set by the Project Documents and lead to achievements of project targets and results.
• Ensure implementation of activities as per AWP and agreed deadlines as well as according to detailed implementation, procurement, and HR plans.
• Identify bottlenecks and develop solutions.
• Design and launch Expression of Interests (EOIs) and other scoping measures to assess partnership opportunities with national institutions, firms, and civil society organizations.
• In consultation with the RUNOs M&E Team, ensure that adequate systems are in place to gather data and information for project monitoring and that systematic monitoring of project progress against targets is undertaken, including regular field trips for monitoring purposes.
• Ensure that UNDP ́s results-management systems are kept updated for project results- information including Quantum project management module.
• Manage the accurate and timely high-quality results reporting on the progress of the project and achievement of annual targets to the Joint Steering Committee. Ensure that PBSO and UNDP reports are prepared according to the Peacebuilding Fund SOPs, quality standards and in line with the contractual obligations set in the project document.
• Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs as requested.  
• Implement project communications activities in close collaboration with the RUNOs and their respective Communications Team.
• Oversee the appropriate use of project funds as well as the consistent application of PBF and UNDP rules and regulations. Coordinate preparation of financial reports, as required in the initial planning.
• Monitor budget implementation to ensure accuracy and reliability of project expenditure.
• Supervise and manage project personnel and consultants. Establish performance objectives and standards and ensure timely and appropriate feedback, guidance, and support to ensure optimum performance.
• Manage and monitor project risks. In collaboration with the technical project staff, implementing partners, identify new risks and update risk frameworks for consideration of the Steering Committee and decision on possible actions if required. Update the status of these risks by maintaining the project risks log.

Facilitation of knowledge building and sharing in the CO

• Synthesis of lessons learned and best practices.
• Sound contributions to knowledge networks and communities of practice.

Supervisory/Managerial Responsibilities: 

The Project Coordinator supervises all programme activities. S/he works in close collaboration with UNDP Country Office colleagues, in particular Pillar 1 (Governance) and Pillar 3 (Stabilization), while maintaining effective working relationships with project Responsible Parties, RUNOs, donors and other partners. 

Competencies

• Core Competencies:

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

• Cross-Functional & Technical competencies:

Business Direction & Strategy-Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions.

Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.

Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management - Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.

Business Management - Project Management: Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals.

Business Development - Integration within the UN: Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations.

Agenda 2030: Peace - Conflict Prevention, Peacebuilding and Responsive: Conflict Analysis and conflict sensitivity

Business Management - Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies. 

Required Skills and Experience 

Education:

• Master's degree in public administration, BA, political or social sciences, international studies, management, and development related field is required 
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum 5 years (with Master’s degree) or 7 years (with Bachelor’s degree) of professional work experience working on project coordination, Security Sector Reform, Donor relations and coordination for multi-lateral and bilateral cooperation policy and resources mobilization is required. This includes experience gained in a governmental, multilateral, and/or civil society setting, at the national or international level.
• Working experience on project and programme implementation, policy, programming, and operations in the areas of political and security analysis and report, economic development, peace building and security, conflict and crisis prevention and management, recovery, and development is (required/desired). This includes experience gained in a governmental, multilateral, and/or civil society setting, at the national or international level.
• Experience working in developing country settings is required and experience in crisis contexts essential.
• Demonstrated experience to plan and implement highly appraised security reform projects and experience of prevention of violence and conflict management is desired
• Knowledge of the Africa region and Great Lakes Region experience is considered a real advantage

Language: 

• proficiency in oral and written French and English language is required 
• Knowledge of another UN language is an asset. 

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)  

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.  

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. 

Applicant information about UNDP rosters 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. 

Non-discrimination 

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now

Project Manager / Governance

Job Title: Project Manager / Governance

Organization: UNDP

Job Identification: 14347

Location: Djibouti, Djibouti

Apply Before: 11/08/2023, 12:54 PM

Job Schedule: Full time

Grade: IPSA-10

Vacancy Type: International Personnel Service Agreement

Practice Area: Governance

Bureau: Regional Bureau for Arab States

Contract Duration: 1 Year

Education & Work Experience: Master's Degree - 5 year(s) experience OR Bachelor's Degree - 7 year(s) experience

Required Languages: Proficiency in written and spoken French is required.

Vacancy Timeline: 2 Weeks

Job Description

Background 

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

1.    Project Description 

In its "Vision 2035," the government aspires to solidify the country's position as a major commercial and logistics hub of the continent, with economic growth, human capital development, good governance, regional integration, and peace as its primary priorities. In this context, the establishment of a transparent, responsible, and reliable governance system, as well as the strengthening of institutions, are seen as essential factors to contribute to the socio-economic development that Djibouti aims for, by restoring trust in institutions and unleashing the potential of the private sector for human capital development.

Djibouti is ranked 39th out of 54 countries according to the Mo Ibrahim Index of African Governance (IIAG) in 2021 and is among the countries that have shown overall improvement over the past decade. Djibouti is also the country that has ratified the most fundamental human rights conventions in the Arab region. Significant progress has also been made in decentralization with the establishment of a ministry responsible for decentralization in 2016 with increasing responsibilities. Despite these advancements, Djibouti's overall governance system is hindered by a lack of effective implementation, limited capacity, and weak public accountability.

The strengthening of governance is one of the main strategic priorities of Djibouti's new National Development Plan for the period 2020-2024, through which the government of Djibouti commits to enhancing political, judicial, financial, and administrative governance, as well as consolidating institutional capacities. Consequently, the UNDP's national office in Djibouti has significantly increased its support to the government of Djibouti in governance reform and is allocated more resources through its governance program in the areas of rule of law, justice, financial governance, decentralization, and public accountability.

In this regard, the UNDP's national office in Djibouti is seeking to recruit a Project Manager to provide substantial support for the successful implementation of the strategy and activities of its governance program.

2. Scope of work 

Under the direct guidance and supervision of the Governance Program Specialist, the Project Manager contributes to the implementation and development of the UNDP's governance program strategy and activities through projects under their responsibility. The sectoral areas primarily include but are not limited to: support for public accountability and transparency, local governance and decentralization, rule of law, justice reform, corruption prevention, financial governance, peace consolidation, civic and democratic participation, and gender equality. The Project Manager will be responsible for:

1- Ensure effective project management for projects under their responsibility within the governance program, with a focus on achieving the following results:

• Substantive and financial project monitoring, identification of operational and financial issues, and development of solutions.
• Successful preparation and implementation of project activities.
• Coordination of project activities and enhancement of synergies for better knowledge and resource optimization.
• Fruitful collaboration and establishment of strong working relationships with national authorities, NGOs, civil society organizations, UN agencies, donors, and other relevant partners.
• Establishment and regular monitoring of an effective monitoring and evaluation system based on the project's results frameworks.
• Drafting activity, product, and result reports for donors and headquarters.
• Quality control of technical documents developed within the projects.

2 - Contribute to the effective management of the country program in assigned sectoral areas, with a focus on achieving the following results:

 Formulation of robust project proposals in support of the governance program.

• Contribution to the establishment of strategic partnerships and the implementation of the resource mobilization strategy.
• Contribution to the development of comprehensive annual/periodic reports on program activities, results, impacts, and priorities.
• Effective application of results-based management tools.
• Contribution to in-depth analysis and research of the country's political, social, legal, and economic situation and the preparation of substantial inputs for the Common Country Assessment (CCA), United Nations Development Assistance Framework (UNDAF), United Nations Sustainable Development Cooperation Framework (UNSDCF), Country Program Document (CPD), and other documents.

3- Contribute to the facilitation of knowledge development and management, focusing on achieving the following results:

 Effective contribution to knowledge networks and communities of practice in the assigned sectoral areas.

• Identification of information sources related to best practices and lessons learned, directly linked to the objectives of the country program.

The holder performs other tasks within their functional profile that are deemed necessary for the smooth operation of the Office and the Organization.

3.     Institutional arrangements

The Project Manager will work under the direct supervision of the Governance Program Specialist (NOC) and will be based 100% at UNDP in Djibouti.

Competencies 

4- Skills:
 

Core business
Achieving results :	LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Thinking innovatively :	LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
Continuous learning :	LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
Adapting with agility :	LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
Act with determination:	LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and partner :	LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Promote diversity and inclusion :	LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

 

 

Personnel management (Insert the standard sentence below if the position has direct subordinates) NA   Cross-functional and technical skills (insert up to 7 skills)

  

 

Thematic Area	Name	Definition
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management	Results-Based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Business Management	Ressource Management	Ability to allocate and use resources in strategic or tactical way in lines with principles of accountability and integrity.
Business Management	Partnership Management	Ability to build and maintain partnerships with wide networks of stakeholders governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
Business Management	Communication	-Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience   -Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
2030 Agenda: Engagement & Effectiveness	Effectiveness	Project Quality Assurance
Business Direction and Strategy	Systems Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

5.      Minimum Qualifications of the Candidate

 

Minimum Educational Requirements	Advanced University Degree: (Master's degree or equivalent) in international relations, law, human rights, public policy management, social sciences, development cooperation, or a relevant discipline. A first level university degree ( Bachelor’s degree) with additional two additional years of qualifying experience will be given due consideration in lieu of Master’s degree.
Minimum Years of Relevant Professionnal Experience	A minimum of 5 years (with Master’s degree or equivalent) or 7 years (with Bachelor’s degree) of professional work experience in the field of governance, including anti-corruption efforts, local governance, SDG financing, rule of law, human rights, justice, and conflict prevention is required
Required Skills	- Experience as a project manager in the field of governance
Desired Skills (in addition to the skills covered in the Skills section)	-Prior experience working with UNDP is an advantage. -Direct experience working with local authorities is a plus. -Experience of the political and socio-economic context of Africa. -Prior experience working in multiple developing countries. -Excellent project management experience -Proficiency in ICT tools, especially Microsoft Office products. -Experience to communicate and work in a team.
Required Languages	Proficiency in written and spoken French is required. Proficiency in written and spoken English is an asset.
Professional Certifications	Possession of PMP and/or PRINCE2 certifications or equivalent would be an advantage.

6.       The following documents are required from applicants:

1. Personal CV or P11, detailing all previous positions held, their main underlying functions, duration (month/year), qualifications, as well as the candidate's contact information (email and phone number), and at least three (3) most recent professional references from former supervisors. References may also include peers.
2. A cover letter (maximum 1 page) stating the reasons why the candidate believes they are suitable for the position.
3. Managers may request (on an ad hoc basis) any other documents that may be useful for the pre-evaluation of the relevance of the candidate's experience, such as reports, presentations, publications, campaigns, or other documents.

 Disclaimer
Important information for US Permanent Residents ('Green Card' holders) 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.  

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. 

Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. 

Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.  

Scam warning 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now

Early Talent Coordinator

Job Title: Early Talent Coordinator

Organization: UNDP

Job Identification: 14513

Location: Copenhagen, Denmark

Apply Before: 11/16/2023, 07:59 AM

Job Schedule: Full time

Grade: P2

Vacancy Type: Temporary

Practice Area: Management

Bureau: Bureau for Management Services

Contract Duration: 364 days

Education & Work Experience: Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience

Required Languages: English

Desired Languages: French; Spanish

Mobility required/no mobility: no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs).  With presence in 170 countries and territories, UNDP endeavors to help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. UNDP personnel are united by a common purpose: to help countries and communities across the world pursue peaceful, prosperous lives, lived in harmony with the planet.

Drawing on the diversity of UNDP’s client needs and partnerships, the Office of Human Resources (OHR) is the hub for the global HR function for UNDP, providing strategy, policy setting, guidance and oversight. In addition, OHR provides a broad range of HR advisory and talent management services enabling UNDP to deliver fully integrated development solutions at corporate level.  In this context, OHR is focused on the implementation of an ambitious and forward-looking people strategy, People for 2030, which will progressively transform UNDP’s culture and enable its workforce capacity to deliver more and better results. 

Through People for 2030, OHR aims to be at the leading edge of HR in the international development sector by developing high quality and innovative human resources solutions and driving transformation across UNDP. The second phase of the UNDP People for 2030 Strategy is shortly to be launched. One of the key focus areas of the People Strategy is to attract, select and retain top talent for jobs with UNDP.  It calls for investment in IT solutions for outreach, application and onboarding processes in order to improve the candidate experience, to ensure that top talent is attracted to jobs at UNDP and see their selection and onboarding as part of an unparalleled career experience. 

The Talent Acquisition and People Programme (TAPP) works to enable the development of new strategic staffing and talent acquisition initiatives with a view to build a Centre for Excellence in Talent Acquisition and Management that caters to UN system agency clients as well as other potential partners. TAPP supports talent acquisition strategies, including UNDP’s employer value proposition, recruitment marketing, assessment and selection and on-boarding. 

In addition, TAPP is also responsible for managing externally funded people programmes and early talent programmes. These programmes include the Junior Professional Officer, Specialist for Development, Senior Technical Expert Programme, Graduate Programme as well as internship and fellowship programmes. TAPP provides end to end HR services to donors, UN agencies and staff members hired under these programmes. Services include HR administration, recruitment, advisory, learning and career development support.

Position Purpose: 

The Early Talent Coordinator acts as a focal point for UNDP’s early talent programmes and coordinates the implementation of the Graduate Programme, including design and implementation of talent acquisition strategies, The Early Talent Coordinator acts as a focal point for UNDP’s early talent programmes and coordinates the implementation of the Graduate Programme, including design and implementation of talent acquisition strategies, selection and on-boarding, learning and development, and act as a focal point for all activities and queries related to the Programme. 

The incumbent reports to the Chief of TAPP and is a team member of the TAPP team located in Copenhagen.

The Early Talent Coordinator promotes a collaborative and client-oriented approach, and collaborates with OHR units, Global Shared Services Centre (GSSC), Burau for Management Services (BMS), Regional and Central Bureaus, as well as Country Offices to support early talent initiatives and the implementation of the Graduate Programme. 

Duties and Responsibilities
Graduate Programme management 

• Plans and monitors the implementation of the Programme.
• Prepares regular progress reports to senior management, Programme Board and key stakeholders.
• Manages engagement and communications with receiving offices, including mobilization of positions for the Programme and monitoring of existing positions.
• Acts as secretary of the Graduate Programme Board.
• Liaises with GSSC on HR administrative matters related to deployment, on-boarding and assignment of participants. 
• Coordinates review of the pilot of the Graduate Programme and prepares proposal for continuation and institutionalization of the Programme. 
• Prepares and supports retention strategy. 

Early talent HR services 

• Analyzes and provides input to initiatives and strategies to optimize young talent employee experience. 
• Coordinates design and delivery of innovative on-boarding programme for young talent offering engaging employee experience.
• Coordinates and oversees implementation of learning and development programme in close collaboration with TDU.
• Supports delivery of HR administrative services to young talents, including graduates
• Acts as focal point for graduates on matters related to entitlements, on-boarding, learning and development.
• Liaises with hiring offices on all matters related to the graduate assignment, including design of job descriptions, selection of candidates, benefits and entitlements, performance management and career development.
• Coordinates activities to support graduate supervisors.

Early talent acquisition 

• Analyzes and provides input to initiatives and strategies to optimize early talent candidate experience and strengthen UNDP’s capabilities in attracting, assessing, and selecting diverse early talent. 
• Coordinates design and implementation of attraction and selection strategy for second phase Graduate Programme. 
• Coordinates Graduate Programme pools for ongoing and new cohorts. 
• Coordinates design and implementation of early talent outreach strategies, including outreach and social media campaigns, community-building and working closely with UNDP country offices in target locations.
• Coordinates young talent recruitment campaigns as needed. 
• Supports implementation of young professionals’ assessment and selection framework, including piloting new ways of assessing and selecting young talent for entry-level positions.  

Competencies
Core - CoreBehaviouralCompetencies.pdf (undp.org)

Achieve Results:

• LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

• LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously

• LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility 

• LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination       

• LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner

• LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion

• LEVEL 2: Facilitate conversations to bridge differences, considers in decision making. 

Cross-Functional & Technical competencies:

Business Management – Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management - Partnership Management

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Business Management - Project management    

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

HR - Talent acquisition - Assessment and selection

• Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms.
• Ability to effectively align them with specific recruitment needs.

HR - Talent acquisition - Talent sourcing and outreach   

• Knowledge of and ability to develop and implement strategies, mechanisms and platforms to ensure the effective outreach to the relevant segments of the labour market, active and passive candidates internally and externally.

HR – Talent Management - Diversity and inclusion          

• Ability to design and deliver diversity and inclusion approaches; ability to integrate diversity and inclusion considerations into the specific people and organisational strategies, policies and initiatives; knowledge of the theory and methods to mitigate biases and eliminate discrimination. 
• Knowledge of practical ways to increase participation of underrepresented groups in the workforce.
• Knowledge of inclusive workplace practices and behaviours

HR - Compensation/remuneration - Managing compensation and benefits

• Ability to design compensation plans which are aligned to current and future organization needs and market conditions. 
• Knowledge of and ability to apply the ICSC compensation methodologies and principles. 
• Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.  

Required Skills and Experience 

Education:

• Master’s Degree in Business Administration, Human Resources Management, Social or Political Sciences or related field, or 
• Bachelor’s Degree in Business Administration, Human Resources Management, Social or Political Sciences or related field with additional two years of relevant work experience. 

Experience:

• Minimum 2 years of relevant work experience with Master’s Degree, or 4 years with Bachelor’s degree, in human resources management, talent management, or development programme management. 
• Experience from the UN / international sector would be desirable.
• Experience with early/young talent acquisition and development would be a desirable 
• Experience with programme management in a global context would be desirable.
• Knowledge of ERP Human Resources Management systems, preferably Oracle, would be a strong asset.

Language Requirements:

• Fluency in English is required. 
• Working knowledge in French or Spanish would be a strong asset. 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now