Posting Title: Administrative
Officer, FS6
Job Code Title: Administrative
Officer
Organization: United Nations
Truce Supervision Organisation
Duty Station: Damascus, Syria
Posting Period: 03 November 2023
- 16 November 2023
Job Opening Number: 23-Administration-UNTSO-221250-F-Damascus
(M)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
UNTSO was the first peacekeeping operation established by
the Security Council, in its resolution 50 (1949), and continues to represent
the commitment of the Council to assist in the implementation of the 1949
Armistice Agreements and their attendant ceasefires. In its resolution 73
(1949), the Council requested the Secretary-General to arrange for the
continued service of such UNTSO personnel as might be required in observing and
maintaining the ceasefire, as requested by the Council in its resolution 54 (1948),
and as might be necessary in assisting the parties to the Agreements in the
supervision of the application and observance of the terms of those Agreements.
UNTSO is mandated to observe and maintain the unconditional ceasefires and
assist the parties to the 1949 Armistice Agreements in the supervision of the
application and observance of the terms of those Agreements. Its mandate
derives from Security Council resolutions and decisions, including foundational
resolutions 50 (1948), 54 (1948), and 73 (1949). UNTSO ’s activities are spread
over Egypt, Israel, Jordan, Lebanon and the Syrian Arab Republic to maintain
the regional liaison architecture established under the Armistice Agreements.
This position is located in Damascus in support of Observer Group Golan (OGG)
HQ, Observer Group Golan-Damascus (OGG-D), and Liaison Office Damascus (LOD) of
the United Nations Truce Supervision Organization. Damascus is classified as a
Hardship "E" duty station and a non-family duty station. The
incumbent will report to the Deputy Chief Mission Support.
Responsibilities
Within delegated authority, the Administrative Officer will
be responsible for the following duties:
Human Resource Management
• Effectively coordinates actions relative to the administration of human
resource activities, e.g., recruitment, placement, promotion, performance
appraisal, job classification reviews, separation of staff members, training
etc., ensuring consistency in the application of UN rules and procedures.
•Provides information regarding conditions of service, duties and
responsibilities, and privileges and entitlements under the Staff Rules and
Regulations.
•Provides guidance and leadership to more junior staff
Budget and Finance
•Takes the lead with respect to the preparation and implementation of the work
programme, ensuring that financial resources are utilized to implement
activities in accordance with the Programme Budget and allotments issued.
•Monitors and reviews the work programme and budget by conducting regular and
special reviews to assess progress of actual work versus the programme plan.
Coordinates the production of programme reports.
•Defines requirements and work with systems units with respect to improving
budget reporting systems and cost-effective utilization of program resources.
•Develops and implements procedures to ensure that accounting and financial
management controls are consistent with UN policy and practice.
•Supervises and/or provides guidance on financial administration and management
issues and practices to colleagues.
General Administration
• Effectively coordinates administrative and logistic support to the civilian
and military components of Observer Group Golan (OGG) HQ, Observer Group Golan
– Damascus (OGG-D), and Liaison Office Damascus (LOD), ensuring consistency in
the application of UN rules and procedures.
•Oversees work related to procurement, billing and receipt of income from
various services, operational travel programme, procurement monitoring and
evaluation of vendor contracts/payment to vendors and individual contractors
for services.
•Reviews adequacy of space requirements at OGG HQ/OGG-D and LOD facilities and
Observation Posts (OPs) as well as Camp Faouar.
•Oversees the identification of office technology needs and maintenance of
equipment, software and systems, coordinating enhancements as necessary.
Performance Management
• Oversees the overall performance of the mission support component based on
defined Key Performance Indicators representing service delivery metrics.
• Performs other related work as required.
Competencies
Professionalism : Knowledge of administrative, budgetary,
financial and human resources policies and procedures. Demonstrated in-depth
technical knowledge of all aspects of administration with proven analytical
skills. Ability to apply various United Nations administrative rules and
regulations in work situations. Conceptual analytical and evaluative skills to
conduct independent research and analysis. Ability to identify issues,
formulate opinions, make conclusions and recommendations. Shows pride in work and
in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Accountability: Takes ownership of all responsibilities and honors commitments;
delivers outputs for which one has responsibility within prescribed time, cost
and quality standards; operates in compliance with organizational regulations
and rules; supports subordinates, provides oversight and takes responsibility
for delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Planning and Organizing: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; Adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; Uses time efficiently.
Education
High school diploma or equivalent is required.
Technical or vocational certificate in administrative services, finance, human
resources, business administration or personnel management is required.
The following Umoja certifications are desirable: Umoja Overview, Umoja
Business Intelligence Navigation, Umoja GDP Cycle 1, Umoja Travel Overview,
Umoja Account Payable Process, Umoja Logistic Process, Umoja Warehouse
Management, Umoja Fund Management Overview.
Job - Specific Qualification
Technical or vocational certificate in administrative
services, finance, human resources, business administration or personnel
management is required.
The following Umoja certifications are desirable: Umoja Overview, Umoja
Business Intelligence Navigation, Umoja GDP Cycle 1, Umoja Travel Overview,
Umoja Account Payable Process, Umoja Logistic Process, Umoja Warehouse
Management, Umoja Fund Management Overview.
Work Experience
At least ten (10) years of progressively responsible
experience within the United Nations system or the private sector in the field
of administrative services, finance, accounting, human resources, audit, or in
other related fields, of which three (3) years should have been at a
supervisory level is required.
Experience in international operations in a post-conflict environment is
desirable.
Languages
English and French are the working languages of the UN
Secretariat. For the position advertised, fluency in oral and written English
is required. Knowledge of Arabic is desirable.
Assessment
Previously rostered candidates are not subject to any
further assessment and as such, will not be invited for such an assessment.
Special Notice
This "Recruit from Roster" job opening is only
open to roster applicants who are already placed on pre-approved rosters,
following a review by a United Nations Central Review Body. Only roster
applicants who were placed on rosters with similar functions at the same level
are considered to be eligible candidates. Eligible applicants receive an email
inviting them to apply. Rostered applicants are encouraged to apply only if
they are interested and available to take up the position at the duty station/s
specified in the Job Opening. Applying to this job opening carries an
expectation to accept the offer, if selected.
The United Nations Secretariat is committed to achieving 50/50 gender balance
and geographical diversity in its staff. Female candidates are strongly
encouraged to apply for this position.
For this position, applicants from the following Member States, which are
unrepresented or underrepresented in the UN Secretariat as of 31 Aug 2023, are
strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and
Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African
Republic, Chad, China, Cuba, Democratic People's Republic of Korea, Djibouti,
Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Israel, Japan,
Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya,
Liechtenstein, Luxembourg, Madagascar, Malta, Marshall Islands, Micronesia
(Federated States of), Monaco, Mozambique, Myanmar, Namibia, Nauru, Oman,
Palau, Panama, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent
and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia,
Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkmenistan,
Tuvalu, United Arab Emirates, United States of America, Vanuatu.
An impeccable record for integrity and professional ethical standards is
essential.
At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards of
efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and
organizational needs. The United Nations is committed to creating a diverse and
inclusive environment of mutual respect. The United Nations recruits and
employs staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may be provided to support
participation in the recruitment process when requested and indicated in the
application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the
authority of the Secretary-General, who may assign them to any of the
activities or offices of the United Nations in accordance with staff regulation
1.2 (c). Further, staff members in the Professional and higher category up to
and including the D-2 level and the Field Service category are normally
required to move periodically to discharge functions in different duty stations
under conditions established in ST/AI/2023/3 on Mobility, as may be amended or
revised. This condition of service applies to all position specific job
openings and does not apply to temporary positions.
Applicants are urged to carefully follow all instructions available in the
online recruitment platform, inspira, and to refer to the Applicant Guide by
clicking on “Manuals” in the “Help” tile of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
