Job Title: Programme Assistant/Logistics Consultant (3
Positions)
Organization : UN Women
Location: Abuja, NIGERIA
Job Category : Gender Equality
Type of Contract : Individual Contract
Post Level : National Consultant
Languages Required : English
Duration of Initial Contract : 4 Months
Expected Duration of Assignment : 4 Months
UNDP is committed to achieving workforce diversity in terms
of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.
Background
UN Women, grounded in the vision of equality enshrined in
the Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security. In Nigeria, UN
Women’s work is guided by its three-pronged mandate: 1) Normative support to
the Nigerian government, including Federal and State Ministries of Women Affairs,
in championing initiatives and implementing policies, systems and practices
that advance women’s rights; 2) Programmatic interventions across four priority
areas: Women, Peace, Security and Humanitarian Action (WPSHA), Economic
Empowerment and Resilience, Leadership and Political Participation, and Ending
Violence Against Women; 3) Coordination of gender-focused networks and
platforms within the UN system and development community to promote and advance
gender equality in line with the development and humanitarian objectives.
UN Women coordinate gender equality and women empowerment
within the United Nations and with external partners to ensure that different
parts of the multilateral system act together in a coherent manner to deliver
greater results and maximize the use of resources. Within the UN system, UN
Women is mandated (A/RES/64/289) to lead more effective coordination,
coherence, and gender mainstreaming. In its Strategic Note (2023–2027), UN
Women affirms that its UN Coordination role continues to give the organization
an extraordinary capacity to foster coordination and coherence within the UN
system in support of improved accountability and outcomes for gender equality
and women's empowerment. In all areas, UN Women will continue to drive
accountability for the UN system's commitment to gender equality and women's
empowerment. In delivering the coordination mandate, UN Women will seek
to enhance performance and responsibility for gender equality and enhance
gender mainstreaming in the UN system during the SN 2023-207 implementation,
with the aim to generate multiplier effects across all 17 SDGs. Therefore, it
will deploy standardized tools including the UN System-Wide Action Plan on GEWE
(UN-SWAP), UN SG’s System-wide strategy for Gender Parity Strategy, and the UNCT-SWAP
Gender Equality Scorecard. As part of the coordination work, NCO will mobilize
the UNCT to jointly enhance the sustainability and scalability of normative
work, policy, and programs on gender equality and the empowerment of women in
the process of implementing the UNSDCF. The CO also continues to lead and
coordinate the work of the UNCT Gender Thematic Group (GTG) and will support
the capacity strengthening of the team to better promote the mainstreaming of
gender in the UNSDCF 2023-2027. The GTG is currently chaired by UN Women, with
UNFPA serving as co-chair, and has representation from 18 UN agencies.
UN Women also serves as the secretariat of the Development
Partners Group on Gender (DPGG), and in that capacity, she supports the group
to elaborate actions to support and collaborate with the government, especially
the national gender machinery, and civil society to implement measures to
advance gender equality and the empowerment of women. UN Women in 2023
commenced the Quarterly Zonal Coordination Mechanism Initiative in
collaboration with the Federal and State Ministries of Women Affairs and the
Maryam Babagida Centre for Women Development to better support the multiple
networks, coalitions, and coordination mechanism that promote gender equality and
the women to ensure that there is more coherence, capacity, and sustainability
for the various work that they do. While several groups exist in the states,
however, the level of coordination and accountability for gender equality and
women’s empowerment remains limited and incoherent, as a result,
accountability, and coherence in planning programme advocacy, and reporting on
GEWE remain abysmal and less impactful. The coordination mechanism will
adopt a zonal convening and through it, activities map gaps and strengthen them
to cascade to the states and local government coordination platforms as well as
enhance the coordination outcomes at the national level
Under the overall guidance of three Programme
managers; National Programme Officer, Coordination and
Partnership, Programme Specialist, WPE, and Programme Specialist,
WPS the Programme Assistant and Logistics Consultant are
responsible for the execution of a wide range of programme,
administrative, and logistic support for UN Women coordination, WPE
and WPS project ensuring timeliness, efficiency and effective support for
programme planning, delivery and reviews and delivery of services in accordance
with organizational rules, regulations, policies, procedures, and approved
allocations. The Programme Assistant and Logistics Consultant will work in
consistent with UN Women rules and regulations, standard practices, and
guidelines. The Programme Assistant and Logistics Consultant will work in close
collaboration with the National Programme Officer and other members of the
Programme and Operations Team in UN Women CO.
Duties and Responsibilities
Expected Deliverables: The consultant will provide
support to the Coordination, WPE, and WPS project
Provide programme support in accordance with the
Coordination, WPS, and WPE programme of UN Women
- Participate
and contribute to the units’ planning processes for Coordination, WPE, and
WPS programme.
- Assist
in the development of concept notes, agenda, and other products for
Coordination, WPE, and WPS programme.
- Assist
in the mobilization of participants and community members for programme
activities.
Provide administrative and documentation support in
accordance with the coordination, WPS, and WPE programme of UN Women
- Undertake
administrative activities in support of coordination, WPS, and WPE
functions
- Take
notes at meetings and filing of documentation.
- Prepare
letters for programmes and meetings.
- Others
as assigned
Support procurement processes for the
coordination, WPS, and WPE programme of UN Women
- Provide
inputs to the preparation of procurement plans for programmes/projects;
- Prepare
procurement requests and initiate procurement procedures for office and
project equipment, supplies, and services, as necessary;
Assist with Partners and Filed Management
- Assist
with field processes for maximum outcomes and result
- Maintain
activities records and assets of the programme
- Provide
input to inventory reports.
- Implement
the inventory and physical verification control for the project;
- Arrange
shipments and conference facilities.
Organize logistical services
- Organize
hotel and event arrangements for UN Women meetings/ functions, and
engagements, ensure that all requirements are catered for as required with
operation team guidance
- Support
implementing partners and consultants for the project with procurement and
logistic functions.
- Perform
other administrative/programme tasks as assigned by supervisor.
Competencies
Core Values:
- Respect
for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness
and Sensitivity Regarding Gender Issues
- Accountability
- Creative
Problem Solving
- Effective
Communication
- Inclusive
Collaboration
- Stakeholder
Engagement
- Leading
by Example
Functional Competencies
- Knowledge
of programme and project
- Knowledge
of procurement processes, systems, administrative rules, and regulations;
- Knowledge
in the use of spreadsheets and database packages;
- Ability
to work well under pressure and meet deadlines;
- Ability
to administer and execute administrative processes and transactions;
- Ability
to perform work of a confidential nature and handle a large volume of
work;
- Good
IT and web-based management skills.
Required Skills and Experience
Education and Certification:
- Completion
of secondary education required.
- A
bachelor's degree (or equivalent) in Social/ management sciences or a
related field is an asset;
Experience:
- At
least 3 years of progressively responsible experience in programme,
logistics, administration, or related experience
- Experience
in the usage of computers and office software packages (MS Word, Excel,
etc.);
- Experience
in Enterprise Resource Management Systems (ERP) is an asset.
- Experience
in supporting programme teams.
- Work
experience with an International organization and working with other
United Nations Common System is desirable.
Languages:
- Fluency
in English is required;
- Knowledge
of the other UN official working language is an asset;
Notes:
In July 2010, the United Nations General Assembly created UN
Women, the United Nations Entity for Gender Equality, and the Empowerment of
Women. The creation of UN Women came about as part of the UN reform agenda,
bringing together resources and mandates for greater impact. It merges and
builds on the important work of four previously distinct parts of the UN system
(DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality
and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and
inclusive environment of mutual respect. UN Women recruits, employs, trains,
compensates, and promotes regardless of race, religion, color, sex, gender
identity, sexual orientation, age, ability, national origin, or any
other basis covered by appropriate law. All employment is decided on the basis
of qualifications, competence, integrity, and organizational need.
If you need any reasonable accommodation to support your
participation in the recruitment and selection process, please include this
information in your application.
UN Women has a zero-tolerance policy on conduct that is
incompatible with the aims and objectives of the United Nations and UN Women,
including sexual exploitation and abuse, sexual harassment, abuse of authority,
and discrimination. All selected candidates will be expected to adhere
to UN Women’s policies and procedures and the standards of
conduct expected of UN Women personnel and will therefore undergo rigorous
reference and background checks. (Background checks will include the
verification of academic credential(s) and employment history. Selected
candidates may be required to provide additional information to conduct a
background check.)
