Job Title: Government Liaison Associate
Organization: UNHCR
Location: Dodoma, Tanzania
Time Type: Full Time
Job Requisition Id: JR2323956
Hardship Level: U (unclassified)
Family Type: Pending
Family Type: Pending
Residential location (if applicable)
Grade: GS6
Staff Member / Affiliate Type: General Service
Reason: Regular > Regular Assignment
Remote work accepted: No
Target Start Date: 2023-10-02
Job Posting End Date: August 23, 2023
Standard Job Description
Government Liaison Associate
Organizational Setting and Work Relationships The Government
Liaison Associate is a member of the Government Liaison Unit. S/he normally
reports to the (Senior) Government Liaison Officer. The incumbent receives
regular guidance and advice from the supervisor. S/he participates in all
meetings/working groups related to the Government and to provide support on
coordination work on common processes. Under the supervision of the (Senior)
Government Liaison Officer, the responsibilities of the Government Liaison
Associate is to give, obtain and exchange information requiring discussions and
explanations both to UNHCR staff members, Government authorities and other
external parties on subject matters which may be of importance to the
Organization. All UNHCR staff members are accountable to perform their duties
as reflected in their job description. They do so within their delegated
authorities, in line with the regulatory framework of UNHCR which includes the
UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative
Instructions as well as relevant accountability frameworks. In addition, staff
members are required to discharge their responsibilities in a manner consistent
with the core, functional, cross-functional and managerial competencies and
UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties - Assist in the establishment of close working relations with officials
in various ministries especially Ministry of Foreign Affairs. - Keep track of
evolving issues concerning asylum seekers, stateless persons and refugees
within the Area of Responsibility (AoR). - Ensure that the office is kept
informed of local and international developments which may have a political or
operational impact on the office¿s relation with the Government, including
latest developments with regard to the implementation of the GCR, UN reform
etc. - Inform the supervisor and/or other senior managers on a continuing basis
of relevant information on the outcome of discussions with government authorities
on various issues. - Assist senior management in dealing with the challenges
posed by the political context, developments with the Government and issues
related to humanitarian and development processes. - Accompany the Representative/Deputy
Representative/Head of Office and Headquarters visitors on missions and
meetings. - Assist in preparation for different visits and missions to the
Operation. - Liaise with Government partners and local authorities on behalf of
UNHCR, as required. - Draft correspondence and reports as required and assist
in the drafting of briefing notes, background material, talking points, fact
sheets, as required. - Manage budget, when requested, including tracking
expenditures. - Initiate upon request of the supervisor the contact with the
relevant external parties on various issues. - Coordinate with different units
in the office that information presented to government authorities is duly
verified and endorsed by the supervisor. - Perform other related duties as
required. Minimum Qualifications Education & Professional Work Experience
Years of Experience / Degree Level For G6 - 3 years relevant experience with
High School Diploma; or 2 years relevant work experience with Bachelor or
equivalent or higher Field(s) of Education Not applicable. Certificates and/or
Licenses Political/Social Science; Business Administration; or other relevant
field; (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Not specified. Desirable Good knowledge of
UNHCR operations and good political awareness. Functional Skills MS-Drafting,
Documentation, Data Presentation MS-Networking CO-Cross-cultural communication;
(Functional Skills marked with an asterisk* are essential) Language
Requirements For International Professional and Field Service jobs: Knowledge
of English and UN working language of the duty station if not English. For
National Professional jobs: Knowledge of English and UN working language of the
duty station if not English and local language. For General Service jobs:
Knowledge of English and/or UN working language of the duty station if not
English. All UNHCR workforce members must individually and collectively,
contribute towards a working environment where each person feels safe, and empowered
to perform their duties. This includes by demonstrating no tolerance for sexual
exploitation and abuse, harassment including sexual harassment, sexism, gender
inequality, discrimination and abuse of power. As individuals and as managers,
all must be proactive in preventing and responding to inappropriate conduct,
support ongoing dialogue on these matters and speaking up and seeking guidance
and support from relevant UNHCR resources when these issues arise. This is a
Standard Job Description for all UNHCR jobs with this job title and grade
level. The Operational Context may contain additional essential and/or
desirable qualifications relating to the specific operation and/or position.
Any such requirements are incorporated by reference in this Job Description and
will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
- Arrange appointments/meetings both internal and external,
some involving high ranking officials.
- Receive visitors, place and screen telephone calls, respond to routine
requests for information and take notes at meetings as and when required.
- Maintain hard and electronic office files and records; classify and code
material relating to a variety of topics;
- Receive, review, sort and distribute all incoming and outgoing
correspondence, office pouch and material, highlight priority items and attach
necessary background information. Maintain a follow up system.
- May be required to maintain/update confidential files.
- Draft routine correspondence, memoranda and reports. Format more complex
documents by using the appropriate technology.
- Ability and experience in producing reports and minutes of meetings
- Facilitate implementation of Personnel administrative formalities and
processing of documents in relation to official travels, leaves and movements
of staff. Support staff members with processing personnel-related
documentation.
- Maintain office inventory and stocks of office supplies. Monitor the asset
management track to ensure all admin procurements and disposal of UNHCR
property are done and recorded accurately.
- Assist the supervisor to monitor and record expenditure/disbursement of
funds.
- Following instructions from the supervisor make logistic and administrative
arrangements for seminars, workshops, and briefings that may be required by the
Office/Division.
- May regulate and monitor routine provision of services and/or shifts from
providers, as and when applicable.
- Monitor office/compound facilities and equipment and in consultation with the
supervisor take appropriate action to ensure proper functioning at all time.
- List all staff members whose operation must make deductions from salaries or
emoluments in accordance with UNHCR rules and regulations.
- Maintain good working relationships with staff of other UN Agencies in
Dodoma.
- Excellent communication skills
Required languages (expected Overall ability is at least
B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
Skills
CO-Cross-cultural communication, CO-Drafting and
Documentation, SO-Networking
Education
Certifications
Business Administration - Other, Political Science - Other,
Social Sciences - Other
Work Experience
Competencies
Accountability, Client & results orientation, Commitment
to continuous learning, Communication, Empowering & building trust,
Negotiation & conflict resolution, Organizational awareness, Political
awareness, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearance
This position doesn't require a functional clearance
