Monitoring and Evaluation Officer

Job Title: Monitoring and Evaluation Officer (NPSA8)

Organization: UNDP

Job Identification: 14898

Location: Ulan Bator, Mongolia

Apply Before: 12/12/2023, 06:59 PM

Job Schedule: Full time

Grade: NB4

Vacancy Type: National Personnel Service Agreement

Practice Area: Governance

Bureau: Regional Bureau for Asia and the Pacific

Contract Duration: 6 months

Education & Work Experience: Master's Degree

Other Criteria: Bachelor's Degree with 2 years of experience

Required Languages: English and Mongolian

Vacancy Timeline: 2 Weeks

Job Description

Background 

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The project aims to contribute to increased gender equality in decision-making in Mongolia. The project objectives include: 

• To strengthen legal environment for women’s representation at decision-making level
• To raise public awareness on gender equality in decision-making
• To strengthen support mechanisms for women in decision-making . 

The project aims to achieve these objective by implementing a range of activities under 6 outputs, which include strengthening legal environment, strengthening support networks for women aspirant candidates, expanding the profile and number of women eligible for public decision-making, and improving gender awareness among voters, political parties, and the media. 

The project will be implemented in close coordination with the Secretariat of the National Committee on Gender Equality, General Electoral Commission, Ministry of Labour and Social Protection, National Human Rights Commission, as well as women’s caucus, political parties, CSOs, academia, and other projects working in similar fields. The project is funded by KOICA.

Duties and Responsibilities

Under the overall guidance and direct supervision of the Project Coordinator, the Monitoring and Evaluation Officer (M&E Officer) is responsible for monitoring the progress against the project monitoring plan, collect baseline and progress data, and reporting. The M&E Officer promotes a collaborative and client-oriented approach consistent with UNDP rules and regulations. The M&E Officer is responsible for setting up/updating and managing the M&E framework of the Project, and shall use the UNDP Monitoring Policy and UNDP Handbook on Planning, Monitoring and Evaluation for Results in performing his/her functions.

Summary of key functions:

• Develop and implement a system for results-based monitoring and evaluation for tracking project 
• performance and results; 
• Collect and analyze the project baseline and progress data to provide evidence-based feedback to project planning;
• Reporting and knowledge sharing.
• Mainstream gender equality in the project activities, planning, monitoring and reporting; 
• Coordinate and create synergies of project components, other relevant projects and initiatives; 

General responsibilities and duties: 

• Develop and implement a system for results-based monitoring and evaluation for tracking project performance and results; 
• Review performance targets and indicators referred to in the relevant policies, programmes, and strategic documents adopted by the Government, and incorporate in the project M&E system, where necessary; 
• Reflect the relevant performance indicators referred to in the Project Document and its Results 
• Framework in the project M&E system; 
• Identify/update data sets to be collected in line with the project outcome and output indicators;
• Identify/update data collection sources (primary/secondary) and methods (e.g, user surveys, observations etc) and their frequency;
• Lead the implementation of the project M&E plan; 
• Coordinate and work closely with the M&E teams of government counterpart agencies, and the donor agency focal points

Collect and analyze the project baseline and progress data to provide evidence-based feedback to project planning:

• Produce regular monitoring reports to feed into semi-annual updates, annual and final reporting;
• Mainstream gender and ‘leaving no one behind principle’ in the project monitoring data collection, analysis, and reporting;
• Present the findings of monitoring reports in innovative and user-friendly ways, including audio[1]visual, graphic, or print formats; 
• Document key outcome changes and stories and disseminate to stakeholders and the public;
• Coordinate and create synergies of project components, other relevant projects and initiatives

Reporting and knowledge sharing:

• Conduct trainings and workshops on results-based management and theory of change to contribute; to experience sharing among M&E focal points of stakeholders; 
• Assist in undertaking of independent project evaluations, including outcome evaluations; 

Assist and provide inputs to UNDP and the KOICA programme level monitoring and evaluation

Competencies

Core competencies: 

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Management 

• Results-based management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Working with evidence and data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

External Relations & Advocacy

• Resource mobilization: Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements
• Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Required Skills and Experience
Education:

• Advanced University Degree (Master’s degree) in Law, Political Science, Development Studies, Public Policy, Gender studies, Statistics, or other closely related fields, OR
• A first-level University degree (Bachelor’s degree) in in Law, Political Science, Development Studies, Public Policy, Gender studies, Statistics, or other closely related fields in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master´s degree.

Experience:

• Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant experience in policy making, policy analysis and research, statistics, project/programme evaluation, preferably related to electoral reform, political party development, voter education, gender equality in decision making or other closely related fields
• Solid experience in results-based management, data analysis, monitoring and evaluation, and evidence-based report writing would be considered as an asset
• Experience in the development and implementation of quantitative and qualitative methodologies would be considered an asset
• Good analytical skills and report writing skills
• Demonstrates commitment to UNDP’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Zero tolerance for any harassment, i.e. any offensive behaviour, words and actions, including sexual and psychological harassment, bullying, etc. 

Required Languages: 

• Excellent knowledge of English and Mongolian, both spoken and written

Disclaimer 

Important information for US Permanent Residents ('Green Card' holders)  

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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