Staff Welfare Assistant

Posting Title: Staff Welfare Assistant, FS5

Job Code Title: Staff Welfare Assistant

Organization: United Nations Support Office in Somalia

Duty Station: Mogadishu, Somalia

Posting Period: 14 August 2023 - 12 September 2023

Job Opening Number: 23-Human Resources-UNSOS-216145-R-Mogadishu (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the immediate Office of the Director within United Nations Support Office in Somalia (UNSOS). The Staff Welfare Assistant will be based in Mogadishu and reports to the Senior Administrative Officer through the Staff Welfare Officer.

Responsibilities

Within delegated authority, the Welfare Assistant at this level will be responsible for the following duties:

• Assist in assessing, identifying and monitoring the sources of stress and stress levels of UN personnel in Somalia, and serve as focal point for welfare activities in the mission.
• Assist in developing programmes designed to improve the quality of life of staff
members within the mission area.
• Assist in monitoring the factors that could lead to unhealthy lifestyle and developing programmes to reduce stress levels among staff.
• Organize welfare events to improve opportunities for safe recreational activities for mission personnel.
• Create and develop a generic menu of welfare and recreation programs for regional offices including training, exercise classes, cultural awareness and social events, etc.
• Travel periodically to regional offices in Somalia where welfare activities are required.
• Increase staff awareness and information about social and recreational opportunities available to them in the mission area by developing informational resources in all areas in Somalia where UNSOS/UNSOM staff are deployed.
• Develop a welfare library and supervise the arrangement of appropriate reading and multimedia materials.
• Liaise with UN Staff Welfare and Recreation Committee and other UN agencies on virtual social, cultural and global events or activities.
• Collect and submit statistics on activities, participation in events, and contacts with staff members, etc.
• Perform other related duties as assigned.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High School Diploma or equivalent

Work Experience

At least eight years of experience in planning recreational and welfare events is required.

Experience in organizing conferences, corporate events or management of leisure facilities is desirable.

Experience in providing services in staff welfare support in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise, followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Staff Welfare Assistant

Posting Title: Staff Welfare Assistant, FS5

Job Code Title: Staff Welfare Assistant

Organization: United Nations Support Office in Somalia

Duty Station: Mogadishu, Somalia

Posting Period: 14 August 2023 - 12 September 2023

Job Opening Number: 23-Human Resources-UNSOS-216145-R-Mogadishu (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the immediate Office of the Director within United Nations Support Office in Somalia (UNSOS). The Staff Welfare Assistant will be based in Mogadishu and reports to the Senior Administrative Officer through the Staff Welfare Officer.

Responsibilities

Within delegated authority, the Welfare Assistant at this level will be responsible for the following duties:

• Assist in assessing, identifying and monitoring the sources of stress and stress levels of UN personnel in Somalia, and serve as focal point for welfare activities in the mission.
• Assist in developing programmes designed to improve the quality of life of staff
members within the mission area.
• Assist in monitoring the factors that could lead to unhealthy lifestyle and developing programmes to reduce stress levels among staff.
• Organize welfare events to improve opportunities for safe recreational activities for mission personnel.
• Create and develop a generic menu of welfare and recreation programs for regional offices including training, exercise classes, cultural awareness and social events, etc.
• Travel periodically to regional offices in Somalia where welfare activities are required.
• Increase staff awareness and information about social and recreational opportunities available to them in the mission area by developing informational resources in all areas in Somalia where UNSOS/UNSOM staff are deployed.
• Develop a welfare library and supervise the arrangement of appropriate reading and multimedia materials.
• Liaise with UN Staff Welfare and Recreation Committee and other UN agencies on virtual social, cultural and global events or activities.
• Collect and submit statistics on activities, participation in events, and contacts with staff members, etc.
• Perform other related duties as assigned.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High School Diploma or equivalent

Work Experience

At least eight years of experience in planning recreational and welfare events is required.

Experience in organizing conferences, corporate events or management of leisure facilities is desirable.

Experience in providing services in staff welfare support in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise, followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Apply Now

MOVCON Assistant

Job Title: MOVCON Assistant

Organization: United Nations Volunteers (UNV)

Host entity: UNSOS

Assignment country: Somalia

Expected start date: 04/10/2023

Sustainable Development Goal: 16. Peace, justice and strong institutions

Volunteer category: International UN Volunteer Specialist

Type: Onsite

Duration: 9 months (with possibility of extension)

Number of assignments: 1

Duty stations: Mogadishu

Details

Mission and objectives

The United Nations Security Council in Resolution 2245 adopted on 09 November 2015 established the United Nations Support Office in Somalia (UNSOS). This replaced the United Nations Support Office for AMISOM (UNSOs), established in 2009. https://unsos.unmissions.org/unsos-mandate. United Nations Security Council Resolution 2245 decided that UNSOS will be responsible for support to AMISOM, UNSOM, the Somali National Army (SNA) and the Somali Police Force (SPF) on joint operations with AMISOM.

Context

The United Nations Security Council in Resolution 2245 adopted on 09 November 2015 es-tablished the United Nations Support Office in Somalia (UNSOS). This replaced the United Nations Support Office for AMISOM (UNSOA), established in 2009. https://unsos.unmissions.org/unsos-mandate. United Nations Security Council Resolution 2245 decided that UNSOS will be responsible for support to AMISOM, UNSOM, the Somali National Army (SNA) and the Somali Police Force (SPF) on joint operations with AMISOM.

Task description

Under the direct supervision of Chief Movcon and Senior Movcon Officer, the UN Volunteer will undertake the following tasks: • Receive passengers and Cargo movement requirements from clients and consolidate them for planning with JMCC to determine the most cost-effective mode of Transport. • For all movement activities, forward all documentation to up-line and down-line stations to allow the receiving station to plan their specific tasks; • Supervise ground handling agents performing check-in functions. • Coordinate the accurate preparation and manifesting of passengers and cargo, completion of dangerous goods declaration (if qualified), weighing of cargo, loading, and the unloading; this includes the physical actions of lifting and carrying cargo as required; monitor and ensure delivery of cargo and communicate shipping details to all concerned parties; • Coordinate the check-in of passengers traveling on UN aircraft to include mani-fest confirmation/amendments, baggage identification, and weighing, distribution of boarding passes, and passenger briefing; • Coordinate the handling, retrieval, placement, transfer of baggage and cargo on aircraft from/to the terminal area, and follow-up on misplaced or damage of passenger baggage, ensure cargo (including dangerous cargo) is loaded in accordance with United Nations and international regulations; • Coordinate timely boarding and deplaning of passengers, while remaining aware of safety procedures with respect to aircraft refueling, use of cell phones, and approaching aircraft; • Coordinate with airfield and air terminal security by ensuring all passenger baggage or property is scanned and accounted for at the time of check-in, the air passengers remain in designated areas while at the air terminal and all incidents or potential safety or security matters are reported in a timely manner; • Prepare, compile, and maintain the weekly and monthly passenger and cargo statistics; • Track and trace missing cargo and baggage; • Manage the required office supplies such as stationery materials and other resources; • Provide general office support services such as draft

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

5 years of experience in passenger services, cargo services, or military supply chain operations. Experience in air transportation, inland transportation, and sea transportation is highly desirable. Experience in customs and shipping would be an asset;

Area(s) of expertise

Logistics and Inventory, Transport

Driving license

For light vehicles Required

Languages

English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Logistics, Inventory, and transport

Competencies and values

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

Other information

Living conditions and remarks

General: Mogadishu is the HQ of the UNSOM operation inside the Somalia mission area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to strictly adhere to the guidelines, security plans, and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN-provided accommodation. In Mogadishu, this is at the UN Compound at the Mogadishu International Airport (MIA). Accommodation: Due to the security situation in the UNSOS mission area and coupled with the fact that there is no living accommodation on the private market that meets minimum UN security and safety standards for UN personnel, expatriate personnel deployed to Mogadishu are provided secured accommodation in a camp-style environment. Some of the accommodation (hard walls and prefabs) are paid for by the UN personnel on a monthly basis. However, containerized accommodation is provided free by the UN. The UN-provided accommodation is essentially equipped with minimum room furniture. The accommodation could be single or shared rooms with shared bath and toilet facilities. Power and water are provided by the UN inside the camp to its occupants. Food and Diet: There is no access to local markets in Mogadishu. There is a UN Contractor-managed dining facility inside the UNSOS Camp in Mogadishu where food is provided at a cost by the contractor FRES-KO. Personnel may cook their own meals at common kitchen buildings situated at convenient locations within the camp. Health: Exposure exists to a number of tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio, and Meningitis are recommended. A vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to the large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu. Rest and Recuperation: International personnel, including UN Volunteers, working in the UNSOS mission area are entitled to a 4-week Rest and Recuperation (R & R) cycle. This means that after every 4 weeks of being in the mission area, a break is taken to travel to either Nairobi (UNSOS designated R & R location) or any other destination outside the mission area. The R & R entitlement consists of 5 calendar days of R & R, with 2 travel days added, every 4 weeks. UN flights from Mogadishu or any other deployed site in the mission to Nairobi and back to the duty station can be used at no expense. However, accommodation, food, and other expenses while on R & R are borne by the individual. Approval of R & R is balanced against operational requirements.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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Electoral Reporting Specialist

Job Title: Electoral Reporting Specialist

Organization: United Nations Volunteers (UNV)

Host entity: UNSOM

Assignment country: Somalia

Expected start date: 01/09/2023

Sustainable Development Goal: 16. Peace, justice and strong institutions

Volunteer category: International UN Volunteer Specialist

Type: Onsite

Expected end date: 31/12/2023

Number of assignments: 1

Duty stations: Mogadishu

Details

Mission and objectives

The United Nations Assistance Mission in Somalia (UNSOM) was established on 3 June 2013 by UN Security Council Resolution 2102, following a comprehensive assessment of the United Nations in support of the establishment of the Federal Government of Somalia. The mandate of UNSOM was subsequently renewed by Security Council resolutions. Unanimously adopting resolution 2102 (2013), the Council decided that the mandate of UNSOM would include the provision of policy advice to the Federal Government and the African Union Mission in Somalia (AMISOM) on peacebuilding and state-building in the areas of governance, security sector reform and rule of law (including the disengagement of combatants), development of a federal system (including state formation), constitutional review, democratisation (including preparations for the 2016 political transition) and coordination of international donor support. Among its other mandated functions, UNSOM is helping build the Federal Government’s capacity to promote respect for human rights and women’s empowerment, promote child protection, prevent conflict-related sexual and gender-based violence, and strengthen justice institutions. Further, it is monitoring, helping investigate and reporting to the Council on any abuses or violations of human rights or of international humanitarian law committed in Somalia, or any abuses committed against children or women. The Mission is also supporting the implementation of the National Security Architecture that was endorsed by the Federal Government and Federal Member States in April 2017 and the Comprehensive Approach to Security framework.

Context

Integrated Electoral Support Group (IESG) provides technical and operational support to the National Independent Electoral Commission (NIEC) which oversees organizing voter registration and the Parliamentary elections. IESG provides technical support in areas including operations, capacity building, logistics, civic and voter education, legal, electoral security, external relations, public outreach, Information Technology, Geographic Information System (GIS). IESG is composed of both UNSOM and UNDP staff. The NIEC, established in 2015, has recently established its subnational structure at state capital level. IESG has deployed staff to the UNSOM field offices to provide technical and operational support to NIEC subnational structures.

Task description

Under the direct supervision of Chief Electoral Advisor who leads IESG, the UN Volunteer will undertake the following tasks: Ensure that all reports are received regularly and within set deadlines; Compile regular reports for IESG on all electoral developments and issues in the field, including ongoing and potential challenges; Compile daily, weekly and ad hoc reports, newsletters, preparing monitoring tables, minutes, fact sheets, and prepare reports of meetings and any other duties that are assigned.

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

3 years of experience in responsible experience in elections and related areas required; • Excellent drafting skills in English required; • Good knowledge of UN field Mission (SPM/DPKO) is desirable; • Knowledge of UNDP and other UN entities desirable; • Experience in implementing, supporting or advising on electoral processes in multiple countries is desirable; • Electoral experience in developing or transition economies is desirable. • Experience in post-conflict situations is desirable

Area(s) of expertise

Communication, Elections and governance

Driving license

License for light vehicles Required

Languages

English, Level: Fluent, Required

Required education level

Master degree or equivalent in Political science, communications, international relations, law, public administration, or related field.

Competencies and values

Accountability Adaptability and Flexibility Commitment to Continuous Learning Communication Ethics and Values Planning and Organizing Respect for Diversity Working in Teams

Other information

Living conditions and remarks

General: Mogadishu is the HQ of the UNSOM operation inside the Somalia mission area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to strictly adhere to the guidelines, security plans and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN-provided accommodation. In Mogadishu, this is at the UN Compound at the Mogadishu International Airport (MIA). Accommodation: Due to the security situation in the UNSOS mission area and coupled with the fact that there is no living accommodation on the private market that meets minimum UN security and safety standards for UN personnel, expatriate personnel deployed to Mogadishu are provided secured accommodation in a camp-style environment. Some of the accommodation (hard wall and prefabs) are paid for by the UN personnel on a monthly basis. However, containerized accommodation is provided free by the UN. The UN-provided accommodation is essentially equipped with minimum room furniture. The accommodation could be single or shared rooms with shared bath and toilet facilities. Power and water are provided by the UN inside the camp to its occupants. Food and Diet: There is no access to local markets in Mogadishu. There is a UN Contractor-managed dining facility inside the UNSOS Camp in Mogadishu where food is provided at a cost by the contractor CIANO. Personnel may cook their own meals at common kitchen buildings situated at convenient locations within the camp. Health: Exposure exists to a number of tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended. Vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu. Rest and Recuperation: International personnel, including UN Volunteers, working in the UNSOS mission area are entitled to a 4-week Rest and Recuperation (R & R) cycle. This means that after every 4 weeks of being in the mission area, a break is taken to travel to either Nairobi (UNSOS designated R & R location) or any other destination outside the mission area. The R & R entitlement consists of 5 calendar days R & R, with 2 travel days added, every 4 weeks. UN flights from Mogadishu or any other deployed site in the mission to Nairobi and back to duty station can be used at no expense. However, accommodation, food and other expenses while on R & R are borne by the individual. Approval of R & R is balanced against operational requirements.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Apply Now

Information & Database Associate

Job Title: Information & Database Associate (NPSA 7)

Organization: UNDP

Job Identification: 12014

Location: Mogadishu, Somalia

Apply Before: 08/06/2023, 06:59 AM

Job Schedule: Full time

Vacancy Type: National Personnel Service Agreement

Practice Area: Management

Bureau: Regional Bureau for Africa

Contract Duration: 1 Year

Education & Work Experience: Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience

Required Languages: Proficiency in written and spoken English

Vacancy Timeline: 2 Weeks

Located in Kenya and open for Kenyan Nationals only.

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

Under the leadership of the Deputy Special Representative of the UN Secretary-General, Resident and Humanitarian Coordinator for Somalia (DSRSG/RC/HC), the RCO, through the pooled fund enabling services project will enhance quality control, promote transparency and ensure value for money by providing expert advice, risk management, oversight and enhanced coordination. Specifically, the project will focus on:

• The implementation of the UN Sustainable Development Cooperation Framework, the National Development Plan (NDP-9) and Agenda 2030 commitments
• Coordinating work on the humanitarian-development-peacebuilding nexus and cross-cutting issues that assist those most in need: durable solutions for displacement affected populations, environment and climate, youth, gender and resilience. 
• Providing efficient and proven solutions through system-wide services such as risk management; accountability to affected populations; regional coordination offices; and tailored advice. 
• Improving coherence, coordination and complementarity of UN programming, good offices and advocacy in line with Agenda 2030 and the UN Somalia Cooperation Framework.

The UN Somalia Risk Management Unit (RMU) is agile, flexible and responsive to evolving needs from clients, partners, UN system organizations, government and NGOs. One of the RMU’s key roles is the development and management of products and technological tools aimed at improving information sharing across UN organizations and providing a source of data-evidenced decision making. These tools include the Contractor Information Management System (CIMS), Capacity Injection Reporting Tool (CIRT and RMU Online Learning Management System (LMS). These represent global good practices and have been adopted by the UN in other country contexts. 

Under the direct supervision of the Information and Database Management Officer and the overall guidance of the Head of the RMU, the Information and Database Associate is responsible for assisting in the provision of specialized and technical support of the CIMS and other RMU management databases.

Duties and Responsibilities 

The Information and Database Associate in close collaboration with a RMU team, will hold the following functions and responsibilities: 

1. Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
2. Generate data and assist in production of data-analytical reports
3. Support Knowledge sharing and knowledge management tools
4. Assist in replication of CIMS to other countries
5. Assist in the maintenance of other RMU Systems and digital innovation
6. Assist in the drafting of Partner Verification Reports (PVRs)

• Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia

1. Lead data collection from UN agencies and data enrichment in CIMS to meet desired target.
2. Assist in scheduled review of existing data uploaded in the system for compliance and ensure quality of the data collected. 
3. Support in building partnerships for enhanced usage of the CIMS database. This includes interaction with UN Agency database focal points and engagement in peer discussions, information sharing and supporting procurement working and other fora. 
4. Assist in the maintenance and development of new functionalities of CIMS (Drupal based system).

• Generate data and assist in production of data-analytical reports

1. Generate data and assist in analysis using tools like Power Bi and Excel 
2. Assist in the production of quarterly and bi-annual reports data reports 
3. Work on enhancement of the CIMS analytical reports to meet stakeholder needs. 

• Capacity Building and Knowledge sharing 

1. Assist in managing the RMU’s online presence (website).
2. Support maintenance of the RMU and RCO shared portal 
3. Continuously work on development on areas that support the RMU. 
4. Build capacity of CIMS focal points through regular and ad hoc trainings and user support training

• Support Replication of CIMS to other countries

1. Support Replication of CIMS to other countries by preparing onboarding materials and subsequent technical support as well as customization of CIMS to the needs of the recipient country
2. Support the System and Software Analyst to resolve 2nd level escalated issues from replicated countries.

• Assist in the maintenance of other RMU Systems and digital innovation

1. Assist in the data collection and upload of other RMU information systems like the Capacity Injection Reporting Tool (CIRT)
2. Assist in the development and maintenance of the RMU online learning platform. (RMU LMS)
3. Assist in the identification, development and implementation of other tools as are relevant for the RMU, the RCO office and its clients.
4. Assist in identifying new areas where digitization is advantageous and applicable to the operations of the risk management tools. 
5. Recommend applicable software-packages to use, understanding user/client specification, needs and requirements to achieve client satisfaction.
6. Perform any other related duties as required.

• Upon request, assist in the drafting of Partner Verification Reports (PVRs)

1. Assist to review available information from closed and open sources.
2. Identify and screen associated entities and individuals.
3. Draft PVRs including caveats, background, entity general information, closed source information, open source information, screening results, and observations/considerations.

Institutional Arrangement

The Information and Database Associate will have a direct reporting line to the Information & Database Management Officer and overall guidance of the Head of the RMU. The Risk Management Unit (RMU) Organigram is attached.

Competencies 

Core
Achieve Results:	LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:	LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:	LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:	LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:	LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:	LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:	LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

 

Cross-Functional & Technical competencies
Thematic Area	Name	Definition
Business Management	Digital Awareness and Literacy	Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Development	Collective Intelligence Design	Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business Management	Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client’s and stakeholders.
Digital & Innovation	Digital Product Design	Ability to design digital products which are user-centered, intuitive, functional and achieve desired outcomes
Digital & Innovation	Programming, Web and App Development	Ability to build websites, platforms and apps that are effective and intuitive to use
Digital & Innovation	Data Analysis	Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

 

Required Skills and Experience

 

Min. Education requirements	High School Education with 7 years relevant experience; or Bachelor’s degree preferably in Information/data Sciences, Computer Sciences with 4 years relevant experience.
Min. years of relevant Work experience	A minimum of 7 years of progressively responsible, job related experience; or 4 years with Bachelor Degree in the required fields.
Required skills	Demonstrated experience in web application development with HTML, PHP, CSS  Knowledge of database design/development and project . Data analysis and reporting – experience with data analysis tools such as Power BI, Excel  Experience in problem solving and the ability to identify solution-based outcomes  Teamwork – an ability to foster a spirit of cooperation and collaboration  Experience working with drupal-based system.
Desired skills in addition to the competencies covered in the Competencies section	Training – experience in facilitating capacity building workshops  Experience with front end javascript based technologies like REACT JS Prior experience working for an international organization
Required Language(s)	Proficiency in written and spoken English.
Professional Certificates	Professional certification in the field of Information Sciences, computer sciences, data analytics or related field is a plus.       Professional certification in the field of project management is an asset.

This role is open for Kenyan Nationals only 

 Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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Field Security Coordination Officer (2 Positions)

Posting Title: Field Security Coordination Officer (Two Positions), P4

Job Code Title: Security Coordination Officer

Organization: United Nations Department of Safety and Security

Duty Station: Mogadishu, Somalia

Posting Period: 04 July 2023 - 22 August 2023

Job Opening Number: 23-Security-DSS-212963-F-Mogadishu (R)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss/

The Field Security Coordination Officers will report directly to the Principal Security Adviser. These posts are presently located in Mogadishu, Somalia and this duty station has been designated by the International Civil Service Commission as "E" hardship and non-family duty station.

Responsibilities

Within delegated authority, the Field Security Coordination Officers may be responsible for the following duties:
• Serve as Adviser to the Designated Official and to the United Nations Security Management System organizations on all security risk management matters, security policy and procedures.
• Serve as a member of the Security Management Team.
• Chair the Security Cell, building consensus to ensure alignment and support for security operations and initiatives to best enable UN activities.
• Ensure forecasting of the evolving security environment and, the UN’s security and operational responses. Using analytical techniques and collaborative team research, supports planning and ensure awareness of the current trends to enhance or adjust security programmes.
• Ensure the development of inclusive risk management strategies and drives planning using situational awareness, critical thinking, and logic to detect and interpret early signals, emerging trends and analysis of multi-dimensional threats that may impact security. Identifies the strengths and weaknesses of different solutions, conclusions, or approaches to problems.
• Ensure the preparation, review and implementation of security planning, security risk management documents and risk management-based security solutions through innovation and creativity. Provides written analysis of security trends and reporting of incidents. Participates in meetings, committees, and task forces, prepares papers on security issues, delivers briefings, provides responses, as needed.
• Advise on the inclusion of security in all stages of United Nations activities and programmes. Provides advice and support to line managers responsible for security. Enables the delivery of mandates and programmes through direct operational assistance.
• Oversee security-related projects, prioritizing work to meet deadlines and following defined processes, policies, procedures and guidance, fostering alignment with colleagues and across organizations.
• Monitor and contribute to activities that relate to the implementation and evaluation of preparedness and compliance; drives results that help support operational efficiency and effectiveness.
• Enhance communication and trust through active collaboration, consultation and exchanges with UN system organizations and other stakeholders, for information sharing, coordination of responses, provision of security briefings, taking into account operational activities and risks.
• Collaborate closely with peers and colleagues, non-governmental organizations, diplomatic missions, and Host Government representatives.
• Strengthen awareness and capacity of personnel by supporting the development, updates and delivery of contextually relevant security training and advice.
• Ensure the conduct of security surveys and assessments, creatively leveraging tools and processes, identifying and recommending simple, reasonable, inclusive, effective and efficient security measures, including when there is incomplete, contradictory and/or fluid information.
• Ensure implementation and maintenance of a functioning Security Communication System.
• Ensure conduct of budget, finance and logistical planning for the security office and participation in relevant United Nations administration, finance, and logistics forums. Supports resource mobilization,
• Lead and manage the security team, anticipate human resources needs through workforce planning, assesses performance and support the development security personnel under his/her supervision.
• Ensure implementation of departmental approaches to mainstreaming gender, diversity and inclusion into all aspects of the work as well as ensuring the implementation of people-centred security risk management approaches considering specific threats or vulnerabilities of personnel and adapting practices and measures in support of diversity and inclusion.
• Ensure effective humanitarian access arrangements to facilitate delivery operations particularly in hard to reach areas.
• Perform other functions as directed.

Competencies

Professionalism:
Demonstrates respect and sensitivity towards diversity in all its forms, in all cultural, gender and religious settings. Takes responsibility for incorporating different perspectives and ensuring the equal participation of women and men in all areas of work. Contributes to an environment in which others can talk and act without fear of repercussion; places confidence in and builds trust with colleagues and stakeholders. Demonstrates effective interpersonal skills and emotional intelligence, including self-awareness and contextual intelligence. Shows openness to learning and commitment to self-development. Identifies issues, researches, collects data, demonstrates situational awareness, conceptual analytical and evaluative skills and participates in the resolution of issues/problems demonstrating critical thinking, perceptiveness, judgement and decision-making. Demonstrates an ability to implement policies. Ability to make quick decisions in emergencies or when rapid response is needed. Communicates complex concepts effectively both verbally and in writing. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Shows ability to prioritize, manage, and implement multiple high-level projects in a timely manner, even in fast-changing contexts. Is motivated by professional rather than personal concerns. Takes ownership of accountability and supports strategies to ensure compliance with all security risk management decisions and regulations. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Managing Performance:
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, political/social science, psychology, criminal justice, law, international relations, security management or a related field is required. A relevant first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree. A first-level university degree may be substituted with a diploma from a police or military education institution, college or academy obtained over a minimum of a three-year period.

Work Experience

A minimum of seven years of progressively responsible experience in international relations, disarmament affairs, conflict resolution, crime or terrorism prevention, security, risk or disaster or emergency management and preparedness in the public or private sector areas responsible for responding to emergency situations that directly impact security is required.

Experience in planning, design, implementation, or review of risk mitigation measures related to operations impacted by insecurity is desirable.

One (1) year of experience in field operations is desirable.

International experience is desirable.

Specialized experience in such areas as security programmes, risk assessments, or analysis is desirable.

Experience in using applied analytics, business intelligence, information management to advance decisions, strategies and execution is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (oral and written) is required. Knowledge of another UN Official Language is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply. The United Nations Department of Safety and Security (UNDSS) is taking efforts to improve gender parity, including full implementation of the UN-wide, and Departmental Gender Strategies. We are committed to providing an inclusive culture and exciting opportunities for women in the security and operations field.

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

An impeccable record for integrity and professional ethical standards is essential.

Applying to this job opening carries an expectation to accept the offer, if selected. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Supply Assistant

Posting Title: Supply Assistant, FS5

Job Code Title: Supply Assistant

Organization: United Nations Support Office in Somalia

Duty Station: Mogadishu, Somalia

Posting Period: 04 July 2023 - 22 August 2023

Job Opening Number: 23-Logistics and Supply Chain-UNSOS-212234-F-Mogadishu (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Rations Unit within the United Nations Support Office in Somalia (UNSOS) and is based in Mogadishu, Somalia. The Supply Assistant reports to the Chief of Rations Unit.

Responsibilities

Within delegated authority, the Supply Assistant will be responsible for the following duties:

• Receives authorized on-line requisitions for stores supplies from Chiefs of Section and Heads of Units;
• Verifies the requisitions and issue in accordance with Sections'/Units' monthly requirements;
• Ensures that supplies are issued to requesting offices/Sections as per approved requisitions without delay.
• Monitors stock of supplies in the stores; Conducts regular stock taking of expendable items in the supply stores and prepare reports on discrepancies observed;
• Informs Supply Officers on supplies which require stock replenishment in a timely manner.
• Ensures that items in the supply stores are arranged in an orderly manner;
• Plans well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods;
• Implements Quality Control/Assurance to ensure the contractual terms, costs and schedules.
• Assists in raising requisitions for services and items required by the supply Stores;
• Receives requests from offices and Sections and raises requisitions for goods/services required.
• Assists the Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Section;
• Processes internal R&I reports for goods in the Supply Stores and forward to R&I Unit for processing records of the goods in Galileo/Umoja, and issue to end users according to established procedures; update stock cards for acquired products;
• Assists in weekly reconciliation of receipt and issues in order to confirm that nothing is being misappropriated.
• Conducts periodic inventory verification of UN non-expendable property and attractive Property managed by Supply stores and updates records in Umoja by processing issue vouchers to individual/end users of UN property for purpose of transparency and accountability;
• Assists the Rations Officer in implementing the Quality Assurance (QA) procedures as they relate to the supply of food rations to the Mission; which includes, but is not limited to: Canned, Dry, Fresh and Frozen Rations, Bottled Water (BW), Prepared Food, Combat Ration Packs (CRP), Cafeteria Services, Catering and Warehousing Services;
•Updates and Implements supply-related Standard Operating Procedures (SOPs) including on Receiving and Inspection, Quality Control (QC)/Quality Assurance (QA), inventory control, reporting and invoice processing;
• Assists with ensuring implementation of the internal control systems including accounting, report and maintenance of all electronic/hardcopy records to ensure proper audit trail.
• Prepares write-off requests for property that is lost, obsolete or damaged;
• Receives technical evaluation report on damaged property or property which has become obsolete and raise request for write-off in the Galileo/Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by the Claims Office;
• Ensures that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner.
• Participates in the acquisition and the drafting of preliminary specifications for requirements, participates in the
preparation of technical evaluation committees and presentations to Local Committee on Contracts.
• Perform other duties as assigned by the supervisor.

Competencies

Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Technical or vocational certificate in at least one of the following areas: procurement/contract management, inventory management, and supply management is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in supply services, inventory management, procurement, logistics, project management or related area is required.

Experience in supporting supply and rations services in support of or in a field operation of the United Nations Common System or international non-governmental organizations is desirable.

Understanding of international shipping and associated INCOTERM is desirable.

Knowledge of Asset Management for Catering equipment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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