Information & Database Associate

Job Title: Information & Database Associate (NPSA 7)

Organization: UNDP

Job Identification: 12014

Location: Mogadishu, Somalia

Apply Before: 08/06/2023, 06:59 AM

Job Schedule: Full time

Vacancy Type: National Personnel Service Agreement

Practice Area: Management

Bureau: Regional Bureau for Africa

Contract Duration: 1 Year

Education & Work Experience: Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience

Required Languages: Proficiency in written and spoken English

Vacancy Timeline: 2 Weeks

Located in Kenya and open for Kenyan Nationals only.

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

Under the leadership of the Deputy Special Representative of the UN Secretary-General, Resident and Humanitarian Coordinator for Somalia (DSRSG/RC/HC), the RCO, through the pooled fund enabling services project will enhance quality control, promote transparency and ensure value for money by providing expert advice, risk management, oversight and enhanced coordination. Specifically, the project will focus on:

• The implementation of the UN Sustainable Development Cooperation Framework, the National Development Plan (NDP-9) and Agenda 2030 commitments
• Coordinating work on the humanitarian-development-peacebuilding nexus and cross-cutting issues that assist those most in need: durable solutions for displacement affected populations, environment and climate, youth, gender and resilience. 
• Providing efficient and proven solutions through system-wide services such as risk management; accountability to affected populations; regional coordination offices; and tailored advice. 
• Improving coherence, coordination and complementarity of UN programming, good offices and advocacy in line with Agenda 2030 and the UN Somalia Cooperation Framework.

The UN Somalia Risk Management Unit (RMU) is agile, flexible and responsive to evolving needs from clients, partners, UN system organizations, government and NGOs. One of the RMU’s key roles is the development and management of products and technological tools aimed at improving information sharing across UN organizations and providing a source of data-evidenced decision making. These tools include the Contractor Information Management System (CIMS), Capacity Injection Reporting Tool (CIRT and RMU Online Learning Management System (LMS). These represent global good practices and have been adopted by the UN in other country contexts. 

Under the direct supervision of the Information and Database Management Officer and the overall guidance of the Head of the RMU, the Information and Database Associate is responsible for assisting in the provision of specialized and technical support of the CIMS and other RMU management databases.

Duties and Responsibilities 

The Information and Database Associate in close collaboration with a RMU team, will hold the following functions and responsibilities: 

1. Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia
2. Generate data and assist in production of data-analytical reports
3. Support Knowledge sharing and knowledge management tools
4. Assist in replication of CIMS to other countries
5. Assist in the maintenance of other RMU Systems and digital innovation
6. Assist in the drafting of Partner Verification Reports (PVRs)

• Data collection, enrichment and management of the Contractor Information Management System (CIMS) Somalia

1. Lead data collection from UN agencies and data enrichment in CIMS to meet desired target.
2. Assist in scheduled review of existing data uploaded in the system for compliance and ensure quality of the data collected. 
3. Support in building partnerships for enhanced usage of the CIMS database. This includes interaction with UN Agency database focal points and engagement in peer discussions, information sharing and supporting procurement working and other fora. 
4. Assist in the maintenance and development of new functionalities of CIMS (Drupal based system).

• Generate data and assist in production of data-analytical reports

1. Generate data and assist in analysis using tools like Power Bi and Excel 
2. Assist in the production of quarterly and bi-annual reports data reports 
3. Work on enhancement of the CIMS analytical reports to meet stakeholder needs. 

• Capacity Building and Knowledge sharing 

1. Assist in managing the RMU’s online presence (website).
2. Support maintenance of the RMU and RCO shared portal 
3. Continuously work on development on areas that support the RMU. 
4. Build capacity of CIMS focal points through regular and ad hoc trainings and user support training

• Support Replication of CIMS to other countries

1. Support Replication of CIMS to other countries by preparing onboarding materials and subsequent technical support as well as customization of CIMS to the needs of the recipient country
2. Support the System and Software Analyst to resolve 2nd level escalated issues from replicated countries.

• Assist in the maintenance of other RMU Systems and digital innovation

1. Assist in the data collection and upload of other RMU information systems like the Capacity Injection Reporting Tool (CIRT)
2. Assist in the development and maintenance of the RMU online learning platform. (RMU LMS)
3. Assist in the identification, development and implementation of other tools as are relevant for the RMU, the RCO office and its clients.
4. Assist in identifying new areas where digitization is advantageous and applicable to the operations of the risk management tools. 
5. Recommend applicable software-packages to use, understanding user/client specification, needs and requirements to achieve client satisfaction.
6. Perform any other related duties as required.

• Upon request, assist in the drafting of Partner Verification Reports (PVRs)

1. Assist to review available information from closed and open sources.
2. Identify and screen associated entities and individuals.
3. Draft PVRs including caveats, background, entity general information, closed source information, open source information, screening results, and observations/considerations.

Institutional Arrangement

The Information and Database Associate will have a direct reporting line to the Information & Database Management Officer and overall guidance of the Head of the RMU. The Risk Management Unit (RMU) Organigram is attached.

Competencies 

Core
Achieve Results:	LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:	LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:	LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:	LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:	LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:	LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:	LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

 

Cross-Functional & Technical competencies
Thematic Area	Name	Definition
Business Management	Digital Awareness and Literacy	Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Development	Collective Intelligence Design	Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business Management	Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real client’s and stakeholders.
Digital & Innovation	Digital Product Design	Ability to design digital products which are user-centered, intuitive, functional and achieve desired outcomes
Digital & Innovation	Programming, Web and App Development	Ability to build websites, platforms and apps that are effective and intuitive to use
Digital & Innovation	Data Analysis	Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making

 

Required Skills and Experience

 

Min. Education requirements	High School Education with 7 years relevant experience; or Bachelor’s degree preferably in Information/data Sciences, Computer Sciences with 4 years relevant experience.
Min. years of relevant Work experience	A minimum of 7 years of progressively responsible, job related experience; or 4 years with Bachelor Degree in the required fields.
Required skills	Demonstrated experience in web application development with HTML, PHP, CSS  Knowledge of database design/development and project . Data analysis and reporting – experience with data analysis tools such as Power BI, Excel  Experience in problem solving and the ability to identify solution-based outcomes  Teamwork – an ability to foster a spirit of cooperation and collaboration  Experience working with drupal-based system.
Desired skills in addition to the competencies covered in the Competencies section	Training – experience in facilitating capacity building workshops  Experience with front end javascript based technologies like REACT JS Prior experience working for an international organization
Required Language(s)	Proficiency in written and spoken English.
Professional Certificates	Professional certification in the field of Information Sciences, computer sciences, data analytics or related field is a plus.       Professional certification in the field of project management is an asset.

This role is open for Kenyan Nationals only 

 Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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