Posting Title: Document Manager,
G6
Job Code Title: Legal Assistant
Organization: International
Residual Mechanism for Criminal Tribunals (IRMCT)
Duty Station: The Hague,
Netherlands
Posting Period: 31 July 2023 - 29
August 2023
Job Opening Number: 23-Legal
Affairs-RMT-214968-R-The Hague (R)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
This position is located in the Office of the Prosecutor
(OTP). The incumbent will be part of a skilled team working on complex cases
under the supervision of Legal Officers.
Responsibilities
The primary responsibility of Document Manager in the OTP is
to process requests for assistance (RFAs) from national authorities and
international organisations investigating and prosecuting cases arising out of
the conflicts in the former Yugoslavia.
The incumbent will be required to:
• Analyse evidence in complex cases.
• Conduct complex electronic searches to identify relevant material in a very
large collection of OTP’s evidence.
• Review the material to identify confidential documents and to ensure compliance
with applicable rules.
• Prepare response packages to request for assistance.
• Perform electronic record keeping including by scanning hard copies of
documents, e.g., RFAs and responses.
In addition, the incumbent will be required to:
• Implement established systems and document control procedures by maintaining
records of new material received. Assist as required in the processing of
evidence.
• Respond to job assignment requests from within the OTP with respect to search
requests, document production and the disclosure obligations of the Prosecutor,
and provide document support services to Legal Officers and investigators.
• Maintain the integrity and physical order of active and archived records.
• Maintain statistics and workload indicators on services provided.
• Contribute to the development of protocols and practices for the OTP as
required.
• Assist in the preparation of cases including post-appeal proceedings, review
proceedings and other litigation.
• Perform any other duties assigned.
Competencies
Professionalism: Knowledge of electronic record keeping and
relevant information systems. Ability to undertake independent research,
maintain records in a systematic fashion and retrieve necessary materials with
maximum speed and accuracy. Excellent computer skills. Shows pride in work and
in achievements. Demonstrates professional competence and mastery of subject
matter. Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results. Is motivated by professional rather than
personal concerns. Shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational
goals. Solicits input by genuinely valuing others’ ideas and expertise; is
willing to learn from others. Places team agenda before personal agenda.
Supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position. Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed
strategies. Identifies priority activities and assignments; adjusts priorities
as required. Allocates appropriate amount of time and resources for completing
work. Foresees risks and allows for contingencies when planning. Monitors and
adjusts plans and actions as necessary. Uses time efficiently.
Technological awareness: Keeps abreast of available technology. Understands
applicability and limitations of technology to the work of the office. Actively
seeks to apply technology to appropriate tasks. Shows willingness to learn new
technology.
Education
High school diploma or equivalent is required. Additional
training or degree in modern records management or archiving would be an added
advantage.
Work Experience
Seven (7) years of related experience in archives,
electronic records management or related area are required.
Proven experience using databases and conducting complex searches in large
repositories of electronic records is required.
Experience in handling and processing confidential material is required.
Relevant experience in an international legal environment/international
criminal tribunal is desirable.
Experience in analysing evidence is desirable.
Knowledge of the conflict in the former Yugoslavia is desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For the position advertised, fluency in English is
required. Working knowledge of French is highly desirable. Fluency in spoken
and written Bosnian/Croatian/Serbian is required. Fluency in reading documents
written in Cyrillic is an asset. Proficiency in Albanian is an advantage.
Assessment
There may be an assessment exercise for qualified candidates
followed by a competency-based interview.
Special Notice
The United Nations Secretariat is committed to achieving
50/50 gender balance and geographical diversity in its staff. Female candidates
are strongly encouraged to apply for this position.
All staff in the General Service and related categories shall be locally
recruited. Applicants may have to sit the United Nations Global General
Services Test (GGST) as per OHRM instructions. Evidence of passing the
ASAT/GGST is encouraged in order to assess the need for testing.
The appointment is limited to the International Residual Mechanism for Criminal
Tribunals. Appointment of the successful candidate on this position will be
limited to the initial funding of the post. Extension of the appointment is
subject to the extension of the mandate and/or the availability of funds. As
the international tribunals are not integrated in the Secretariat, UN Staff
Members serve on assignment or secondment from their parent department/office
if selected. Appointments of staff members in the United Nations are subject to
the authority of the Secretary-General. Staff Members are expected to move
periodically to new functions in accordance with established rules and
procedures, and may in this context be reassigned by the Secretary-General
throughout the Organization based on the changing needs and mandates.
The United Nations is committed to creating a diverse and inclusive environment
of mutual respect. The United Nations recruits and employs staff regardless of
gender identity, sexual orientation, race, religious, cultural and ethnic
backgrounds or disabilities.
Reasonable accommodation for applicants with disabilities may be provided to
support participation in the recruitment process when requested and indicated
in the application.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.
HOW TO APPLY:
All applications must be submitted through the UN Inspira portal. The Mechanism
is not able to accept applications for this vacancy via email.
Internal applicants may go to https://inspira.un.org
External applicants may go to https://careers.un.org
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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