Associate Field Recruitment Officer

Posting Title: Associate Field Recruitment Officer, P2

Job Code Title: Associate Human Resources Officer

Organization: International Civil Aviation Organization (ICAO)

Duty Station: Montreal, Canada

Posting Period: 27 September 2023 - 29 October 2023

Job Opening Number: 23-Human Resources-ICAO-219068-R-Montreal (X)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Field Personnel Section (FPS) in the Capacity Development and Implementation Bureau (CDI) is responsible for managing the processes of recruitment and administration of employment contracts of international and national experts for the Capacity Development and Implementation Programmes, in accordance with the ICAO Field Service Staff Rules, Field Personnel Instructions and the National manuals, Field Personnel ISO 9001 procedures, as well as other United Nations (UN) common system administrative recommendations and decisions. FPS is comprised of two units, namely the Field Personnel Administration Unit (FPA) and Field Recruitment Unit (FRU).

Under the guidance of the Chief, FPS, Capacity Development and Implementation Bureau (CDI), the Associate Field Recruitment Officer will report to the Field Recruitment Officer, who is responsible for supervision of FRU functional activities. The incumbent will contribute to the Unit by providing technical and administrative support in maintaining and updating the CDI recruitment roster, supporting the process of developing and updating job descriptions, short listing candidates for recruitment, monitoring the workflow in the e-recruiter, and implementation of recruitment processes to realize the objectives of the Unit.

Responsibilities

Function1 (incl. Expected results)

Prepares job descriptions and assigns skill codes matching the technical specifications required and advertises the posts, achieving results such as:

• Review draft job descriptions presented by the Field Operations Section (FOS), verify content adequacy, relevance and alignment to other Technical Cooperation (TC) posts matching similar technical specifications and align to the skill codes.
• Conduct independent reviews of existing job descriptions for updating and aligning to the market demands and skill codes available in the e-recruitment system.
• Assist and guide, as required, in the preparation of job profiles for TC project posts.
• Liaise with ICAO/HR/Recruitment, Classification and Post Management (RCP) team to ascertain availability of applicants who have been interviewed, confirmed qualified and willing to be considered for TC project posts for entry into the roster.
• Liaise with ICAO HR/RCP to facilitate the classification of the job descriptions to determine grading of the post in accordance with the laid down procedures.
• Support FOS in the preparation of budget estimates as baseline indicators on the budgetary implications attached to the posts earmarked for deployment.
• Prepare templates in the e-recruitment system, ready for advertisement of the posts and seek the necessary reviews and approvals to ensure quality control.
• Post advertisements in the e-recruitment system.

Function 2 (incl. Expected results)

Updates and maintains a functional roster for CDI Experts, achieving results such as:

• Review applications in the ICAO e-recruitment system, match the suitability of candidates to the required profiles and contact the identified candidates to confirm willingness to be included in the CDI Roster.
• Monitor the CDI roster to ensure appropriateness and adequacy of experts’ profiles.
• Conduct periodic clean-up of the ICAO/CDI e-recruitment system and maintain an active database of CDI roster of experts.
• Ensure the availability of vetted roster candidates whose profiles correspond to the list of prospective jobs advertised.
• Prepare periodic reminders to the roster candidates to update their profiles to ensure the currency of the profiles.
• Prepare the database by assigning or adjusting skill codes for each field of expertise identified for retention on roster using the new roster coding system for all skill code(s) or areas of technical expertise for ease of identification.
• Classify roster candidates by skill code and availability to facilitate rapid deployment whenever required.
• Support the process of development of an outreach programme, to attract potential experts in the field.
• Update the roster with lists of candidates identified and recommended after interviews.
• Analyze and determine the scarcity of field experts in the roster by expertise and report to management for action.
• Analyze demand trends for CDI Experts, identify new skill/obsolete codes and make recommendations to add/remove such fields from the roster.

Function 3 (incl. Expected results)

Supports the process of selecting candidates matching the requirements of the TC projects, achieving results such as:

• Monitor the e-recruitment system, review recruitment requests and accompanying job profiles, and obtain clarifications and process recruitment requests, as required.
• Download applications for posts advertised from the e-recruitment system, analyze applications and select candidates whose profiles match the specifications and descriptions contained in the advertised positions.
• Evaluate, review and pre-screen applications for employment in the Technical Cooperation Programme forms in the CDI e-recruitment system to ascertain suitability of candidates by skill code for roster purposes.
• Conduct searches in the computerized ICAO/CDI rosters for suitable candidates matching requirements for vacant/prospective posts in the pipeline and initiate the pre-recruitment review as a proactive measure.
• Conduct a search of the CDI database of roster candidates for suitable candidates to meet TC field requirements.
• Contact the shortlisted candidates to ascertain their availability and interest.
• Prepare a matrix for the shortlisted candidates and forward for review and endorsement by the FOS – Project Implementation team and the Regional Office.
• Organize interviews for the shortlisted candidates and facilitate the selection of qualified experts.
• Prepare interview.
• Facilitate preparation of approval documentation to forward names of qualified nominees for selection by the contracting States.
• Follow up on host government approvals of nominations and facilitate release of government employed personnel.
• Negotiate conditions of employment and recommend type of contract to be offered to selected candidate.
• Prepare offers of employment and turn over the Experts to FPA for preparation of contracts.

Function 4 (incl. Expected results)

Supports the Unit in the development of systems and processes for recruitment, achieving results such as:

• Develop operational processes for updating and maintaining the roster.
• Review existing recruitment processes from time to time to ascertain relevance and present proposals for change, whenever necessary.
• Monitor the workflow and report on the ISO implementation timelines for compliance.

Function 5 (incl. Expected results)

Assists the Field Recruitment Officer, as needed, achieving results such as:

• Supervise FRU staff.
• Prepare FRU statistical status reports from e-recruitment, whenever required.
• Prepare the necessary information related to recruitment for management review and oversight reporting.
• Prepare nomination letters of selected candidates to host governments, obtain their necessary recommendations and approvals for appointments of nominees.

Function 6 (incl. Expected results)

Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Essential:

• A first level university degree in human resources management, public or business administration, or in a related field, is required.

Work Experience

• A minimum of three (3) years’ experience in the recruitment of technical professional personnel in aviation or other fields in an international environment, is required.

• Experience in talent planning, job analysis and management of recruitment life cycle (i.e., conducting talent search, selection, roster management, organizing and conducting interviews and reference checks), is required.

• Experience in the use of automated e-recruitment systems and integrated human resources information management systems, is required.

• Experience in contract management, interpretation of policies, or administration of salaries and entitlement, is desirable.

• Experience in the aviation industry, is desirable.

• At least two years of working experience in the United Nations Common System, international organization or government, is desirable.

Languages

Essential:

• Fluent reading, writing and speaking abilities in English.

Desirable:

• A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-2 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $50,377 + USD $ 24,231
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Apply Now

Field Operations Officer

Posting Title: Field Operations Officer, P3

Job Code Title: Technical Officer

Organization: International Civil Aviation Organization (ICAO)

Duty Station: Montreal, Canada

Posting Period: 07 July 2023 - 12 August 2023

Job Opening Number: 23-Aviation-ICAO-213393-R-Montreal (R)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Field Operation Section (FOS) is responsible for the development, execution, monitoring, reporting and closure of projects contained in the Technical Cooperation Programme (TCP) as well as for the implementation of other TCB products. The TCP provides advice and assistance to ICAO Member States in regards to the ICAO Strategic Objectives, in accordance with ICAO’s related Standard and Recommended Practices and Procedures (SARPs) and ICAO’s Regional Plans.

FOS executes the TCP by developing and implementing projects under the “One-Single Process” (OSP) approach, which is aligned with project management practices. The OSP consists on a seamless and results-based end-to-end methodology for the management of projects by enhancing its service orientation and providing greater value to Member States and related stakeholders. All this, ensuring its adherence to ICAO policies and regulations and TCB Quality Management System (QMS) certified under ISO9001:2015.

As FOS Field Operations Officer in aviation and environmental protection, the incumbent will act as the Project Manager (PM) for TCB projects under the TCP, being in charge of their respective assigned set of projects, leading the respective Project Teams set up to this effect following the “One Single Process approach”. Project teams are composed of other TCB Sections’ and Units’ personnel. Supported by the Project Team, the Field Operations Officer will be responsible for the TCB project development, implementation and closing. She/he will be responsible to ensure that the projects under her/his responsibility produce the required outputs within the specified tolerances of time, cost, quality, scope, risk, and benefits. The incumbent also participates actively in the preparation of the different types of project progress reports, as well as in the identification of lessons learned and best practices.

The incumbent reports directly to the Head of her/his respective Operations Unit, with whom she/he consults on complex issues, when required. The incumbent supervises staff members directly assigned by FOS under her/his direct responsibility to support him/her in project management, providing coaching and guidance if necessary. She/he also prepares performance evaluations, delegates and assigns tasks, and decides priorities. The incumbent coordinates directly with the State, project team members and focal points assigned by Sections.

Responsibilities

Function 1 (incl. Expected results)
Identifies, develops and implements capacity-building activities related to aviation and environmental protection, achieving results such as:
• Research, analyse and synthesize information in support of developing a TCB strategy in aviation and environmental protection.
• Identify States that require assistance in relation to aviation and environmental protection.
• Identify consultants and experts available to aviation and environmental protection projects and related activities.
• Promote the sustainability and ensure the proper execution of the different initiatives in aviation and environmental protection.
• Draft and review project progress reports and outputs, elaborate project proposals, project budgets and financial reports, project work plans, and participate in the qualification of project experts.
• Develop, maintain and strengthen effective work relations with international and regional organizations and, when necessary, prepare and coordinate cooperation agreements to support the TCB strategy on aviation and environmental protection.
• Identify sources of donor funds to support implementation of the TCB strategy on aviation and environmental protection.
• Organize and coordinate meetings with donors.
• Liaise with donors in the development and execution of projects. Conduct research for current, potential and future donor capacity-building projects in the area of aviation and environmental protection.

Function 2 (incl. Expected results)
Manages the initiation and start-up of projects for States/Organizations in accordance with TCB procedures, achieving results such as:
• Interface with the State regarding new project opportunities and information about State’s action plans and requirements.
• Coordinate with the corresponding ICAO Marketing Officer responsible to promote TCB activities regarding new opportunities.
• Manage the information flow and communication with States, at the appropriate level, regarding new requests.
• Prepare framework agreements and submit for their approval and countersignature.
• Perform technical assessments and analyses of States’ needs and develop an implementation approach to address them in a prioritized manner.
• Develop project documents and project revisions, ensuring that they indicate the desired project scope, cost, timescale, quality, risk, and benefits to meet States’ requirements.
• Coordinate relevant inputs to the project, for example the Technical Quality Assurance process for TCB projects outputs, with the Regular Programme (Air Navigation Bureau –ANB, Air Transport Bureau –ATB, and Regional Offices –RO) if necessary.
• Interface with ANB, ATB, ROs and the Legal Bureau (LEB) and Finances (FIN) at the appropriate level, regarding new project opportunities in relation to USOAP/USAP audit results and the development of project documents, as appropriate.
• In coordination with TCB Sections and through their designated focal points for the respective project teams, develop terms of reference, job descriptions, project budget, timelines, performance criteria and project work plans, in accordance with TCB procedures.
• Address impediments that arise during the project development, and escalate issues to the Head of the Unit, balancing responses with an acceptable level of quality in a timely manner.
• In consultation with the Head of Unit, set priorities for her/his project team to provide timely responses to key stakeholders, resulting in the overall successful development of the project.
• Ensure that as a PM, relevant documentation during the project cycle is managed diligently; ensuring proper documentation and records are filed, in compliance with ICAO Regulations and TCB procedures.

Function 3 (incl. Expected results)
Manages, in accordance with TCB procedures, the implementation of projects, achieving results such as:
• Lead the implementation of projects’ progress, controlling subsequent phases, managing the outputs/products delivery and the different stage boundaries. If required, prepare, review, and finalize additional project documentation. Ensure that the project implementation phase process is in compliance with TCB key performance indicators.
• Oversee project work plan; in coordination with field staff, manage project monitoring and control, ensuring that projects are implemented within the specified tolerances of time, cost, quality, scope, risk, and benefits, as agreed in the project document.
• Supported by field staff, manage the production of the required project outputs, taking responsibility for overall progress and use of resources and initiating corrective actions where necessary. Ensure lessons learned are communicated to management and incorporated in new project stages.
• Act as the designated responsible focal point for the provision of information and inputs related to the management of the project.
• Prepare, plan and oversee project monitoring, and prepare annual mission plans and conduct missions.
• Coordinate periodic maintenance of project budgets to ensure proper analysis of expected implementation as well as monitor contributions ensuring proper project funding.
• Coordinate the processing of project requests (local and international recruitment, local and international missions, fellowships, etc.), following ICAO-TCB policies and procedures. In the case of project procurements, coordinate with the Procurement Section and the Technical Support Unit, the preparation and implementation of project acquisition plan(s) ensuring that local and international services and goods are processed on time and fulfilling counterpart’s expectations.
• Provide briefing to experts and training to recruited national field personnel as necessary, following TCB procedures.
• Provide information on projects (i.e. project progress reports, project expected implementation, State briefings, statistics on active projects, among others), as may be requested.
• Coordinate and address issues that may arise during the project implementation phase, and escalate issues to the Head of the Operations Unit, balancing responses with an acceptable level of quality in a timely manner.
• Coordinate with other TCB Units, ICAO Bureaux and Regional Offices, as described in the ICAO/TCB procedures, the Regional Office Manual and the Quality Assurance processes, when applicable.
• Review and provide advice to the field staff and States’ counterparts on the draft technical project deliverables, in coordination with the Regular Programme before their subsequent clearance where necessary.
• Ensure that project risks are identified, assessed and controlled throughout the entire project lifecycle, using the Risk Management Plan for the project.

Function 4 (incl. Expected results)
Manages the closure of projects, achieving results such as:
• Recommend the closure of projects.
• Coordinate all steps required to close a project, in accordance with TCB procedures.
• In coordination with appropriate stakeholders, review project execution against project objectives to identify best practices and lessons learned. Ensure lessons learned are communicated to management and incorporated in new projects.

Function 5 (incl. Expected results)
Supports the administrative aspects of the Section, Unit, and meetings, achieving results such as:
• Support, upon request, the development and implementation of TCB’s products and services (i.e. projects, IPAV, iPACKs, GAT training packages, and others), as well as participating in its enhancement, when necessary.
• Contribute to the implementation of the FOS Operating Plan, as required.
• Ensure her/his contributions comply with the KPI set in TCB and FOS Operating Plans.
• Contribute to the organization and attend regional or international workshops, conference and seminars as required.
• Act as focal point in various ICAO working groups, conferences, committees, etc. as required.
• Prepare, review, and finalize working papers, information papers, and/or presentations in her/his area of responsibility for regional meetings, as required.
• Provide input supporting continuous improvement, on policies, processes, ISO procedures and concepts as required.
• Ensure Performance and Competency Enhancement (PACE) Reports of the staff assigned, are completed on time.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Good knowledge of ICAO and the aviation and environmental protection Standard AR Practices; ability to formulate concrete recommendations that are practical to needs of the Member States in terms of environment; good knowledge of ICAO and the Technical Cooperation Programme; good knowledge of the Chicago Convention, its Annexes and relevant technical ICAO documents; sound knowledge in project management techniques, and familiarity with ISO 9001 Quality Management System; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

A first-level university degree in environment, engineering, aviation, management, business administration, or in a related field is required.

Job - Specific Qualification

Project Management Certification (e.g. PRINCE2, PMP) is desirable.

Work Experience

• A minimum of six (6) years’ experience, at progressive levels of responsibility in the area of environment and aviation, with evidenced experience in project management, professional services, and administration of technical assistance/cooperation within a civil aviation authority and/or international organization and/or a relevant industry is required.

• Experience in project management practices is required.

• Experience working in an aviation environment or a relevant industry is desirable.

• Experience in an international setting such as the United Nations Common System Organization is desirable.

• Experience working with global or regional organizations or donor/financial institutions for resource mobilization and for the provision of technical assistance is desirable.

• Experience working with Quality Management Systems is desirable.

Languages

Fluent reading, writing and speaking abilities in English is required.
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-3 Rate : Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD 64,121 USD 32,253
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Apply Now

Interpreter – Translator

Posting Title: Interpreter – Translator, French-Russian, LP, P3

Job Code Title: Translator, French

Organization: International Civil Aviation Organization (ICAO)

Duty Station: Montreal, Canada

Posting Period: 25 July 2023 - 24 August 2023

Job Opening Number: 23-Language-ICAO-214645-R-Montreal (R)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Languages and Publications provides interpretation, translation, and editorial services in the six ICAO working languages (Arabic, Chinese, English, French, Russian and Spanish). Based on the principle of simultaneous distribution of meeting documentation to governing bodies, it ensures the issuance of papers and the provision of interpretation services to Council, its subsidiary bodies, the Air Navigation Commission and other ICAO meetings held within and away from Headquarters.
As a member of a team led by the Chief, Interpretation and Conference Services Section, the Interpreter-Translator provides high-quality interpretation and, when not assigned to interpretation, timely, accurate and stylistically appropriate translations, applying her/his linguistic skills. At times, the Interpreter-Translator may be asked to serve as team leader and to coach and guide other translators and interpreters. The incumbent’s translation work is assigned, supervised and evaluated by the Chief of the relevant Translation Section.
In this post, the incumbent will be interpreting from English and Russian into French.

Responsibilities

Function 1 (incl. Expected results)
Performs interpretation services during meetings on specialized ICAO subject matter areas, achieving results such as:
• Provide high-quality interpretation services into the target language, especially for important, confidential or sensitive formal meetings, as well as for informal meetings.
• Provide accurate and idiomatically-correct interpretation services on a wide variety of technical subjects.
• Grasp spoken words, concepts, statements and information accurately and convey them faithfully in the target language.
• Assimilate technical material rapidly.
• Adhere to interpretation and language services guidelines.
• Provide pro-active input to the development of multilingual glossaries.

Function 2 (incl. Expected results)
Translates texts of technical, legal or administrative specialised subjects dealt with by ICAO, achieving results such as:
• Produce accurate and complete versions in the target language, using the most appropriate vocabulary and the commonly accepted equivalents of professional, scientific or technical terms.
• Convey faithfully the full meaning of each text as befits the intended use and the target readership of the translated version.
• Use appropriate terminology or help identify new terminology where none exists in the target language.
• Ensure consistency with other translators working on the same document.
• Meet deadlines with regard to translation assignments, maintaining a high degree of quality.
• Type and format translations directly in a text-processing software.

Function 3 (incl. Expected results)
Ensures the quality of translations at all times, achieving results such as:
• Analyse the form and content of source and target texts.
• Proofread translated text to eliminate possible errors in spelling or grammar.
• Communicate with the originator if necessary, in order to ensure that the message of the source text has been accurately conveyed in the target text.
• Ensure that the translation is both accurate and stylistically appropriate.

Function 4 (incl. Expected results)
Carries out terminological research related to texts being translated and to meeting documentation, achieving results such as:
• Clarify the meaning of terms and expressions with the text originator.
• In collaboration with the Section Chief and the Terminology Officer, conduct terminological research using appropriate tools, search engines and modern software and systems.
• Ensure terminological consistency and cross-cultural equivalence between the translation and the source texts.
• Help develop, in coordination with the originator, the Section Chief, the Terminology Officer, and/or subject matter experts, new terminology for use where terminological equivalents do not exist in the target language.
• Alert the Terminology Officer of any new terminology or gaps in terminology databases and make recommendations to fill the gaps.
• Pro-actively provide input to the development of translation databases.

Function 5 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Very good knowledge of interpretation rules and procedures and practices; ability to grasp the meaning of concepts and terminology and to provide rapid, accurate and idiomatically-correct interpretation services; well-developed translation skills; a good background of general culture; considerable experience in translating from English and Russian into French, preferably technical or legal texts of a difficult and complex nature; a very good degree of understanding of a wide range of technical or legal subjects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education

Essential
• A first-level university degree, preferably with emphasis on modern languages, or on technical, legal or scientific studies.
• A diploma from an internationally recognized interpretation school or programme or, alternatively, proven work experience as an interpreter.

Desirable
• Successful completion of United Nations Competitive Examination for French Interpreters or admission to the UN Global Language Roster (GLR) for French interpreters.
• A first-level university degree (Bachelor or equivalent) from a recognized translation school or programme or, alternatively, proven work experience as a translator.

Work Experience

• At least five (5) years of experience in conference interpretation from English and Russian into French, for a government, an international organization (preferably in the United Nations Common System) or a large-scale private organization is required.

• At least two (2) years of experience in translation from English and Russian into French, preferably technical or legal texts of a difficult and complex nature is desirable.

Languages

Essential
A complete command of French as mother tongue or language of instruction, along with a thorough knowledge of its syntax, semantics and stylistics. The incumbent must also have excellent knowledge of English and Russian.

Desirable
Basic knowledge of one or more of the other three languages of the Organization (Arabic, Chinese, Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-3 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $64,121 USD $33,343
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Apply Now

Interpreter-Translator

Posting Title: Interpreter-Translator, French-Spanish, LP, P3

Job Code Title: Translator, French

Organization: International Civil Aviation Organization

Duty Station: Montreal, Canada

Posting Period: 25 July 2023 - 24 August 2023

Job Opening Number: 23-Language-ICAO-214642-R-Montreal (R)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Languages and Publications provides interpretation, translation, and editorial services in the six ICAO working languages (Arabic, Chinese, English, French, Russian and Spanish). Based on the principle of simultaneous distribution of meeting documentation to governing bodies, it ensures the issuance of papers and the provision of interpretation services to Council, its subsidiary bodies, the Air Navigation Commission and other ICAO meetings held within and away from Headquarters.
As a member of a team led by the Chief, Interpretation and Conference Services Section, the Interpreter-Translator provides high-quality interpretation and, when not assigned to interpretation, timely, accurate and stylistically appropriate translations, applying her/his linguistic skills. At times, the Interpreter-Translator may be asked to serve as team leader and to coach and guide other translators and interpreters. The incumbent’s translation work is assigned, supervised and evaluated by the Chief of the relevant Translation Section.
In this post, the incumbent will be interpreting from English and Spanish into French.

Responsibilities

Function 1 (incl. Expected results)
Performs interpretation services during meetings on specialized ICAO subject matter areas, achieving results such as:
• Provide high-quality interpretation services into the target language, especially for important, confidential or sensitive formal meetings, as well as for informal meetings.
• Provide accurate and idiomatically-correct interpretation services on a wide variety of technical subjects.
• Grasp spoken words, concepts, statements and information accurately and convey them faithfully in the target language.
• Assimilate technical material rapidly.
• Adhere to interpretation and language services guidelines.
• Provide pro-active input to the development of multilingual glossaries.

Function 2 (incl. Expected results)
Translates texts of technical, legal or administrative specialised subjects dealt with by ICAO, achieving results such as:
• Produce accurate and complete versions in the target language, using the most appropriate vocabulary and the commonly accepted equivalents of professional, scientific or technical terms.
• Convey faithfully the full meaning of each text as befits the intended use and the target readership of the translated version.
• Use appropriate terminology or help identify new terminology where none exists in the target language.
• Ensure consistency with other translators working on the same document.
• Meet deadlines with regard to translation assignments, maintaining a high degree of quality.
• Type and format translations directly in a text-processing software.

Function 3 (incl. Expected results)
Ensures the quality of translations at all times, achieving results such as:
• Analyse the form and content of source and target texts.
• Proofread translated text to eliminate possible errors in spelling or grammar.
• Communicate with the originator if necessary, in order to ensure that the message of the source text has been accurately conveyed in the target text.
• Ensure that the translation is both accurate and stylistically appropriate.

Function 4 (incl. Expected results)
Carries out terminological research related to texts being translated and to meeting documentation, achieving results such as:
• Clarify the meaning of terms and expressions with the text originator.
• In collaboration with the Section Chief and the Terminology Officer, conduct terminological research using appropriate tools, search engines and modern software and systems.
• Ensure terminological consistency and cross-cultural equivalence between the translation and the source texts.
• Help develop, in coordination with the originator, the Section Chief, the Terminology Officer, and/or subject matter experts, new terminology for use where terminological equivalents do not exist in the target language.
• Alert the Terminology Officer of any new terminology or gaps in terminology databases and make recommendations to fill the gaps.
• Pro-actively provide input to the development of translation databases.

Function 5 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Very good knowledge of interpretation rules and procedures and practices; ability to grasp the meaning of concepts and terminology and to provide rapid, accurate and idiomatically-correct interpretation services; well-developed translation skills; a good background of general culture; considerable experience in translating from English and Spanish into French, preferably technical or legal texts of a difficult and complex nature; a very good degree of understanding of a wide range of technical or legal subjects. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education

Essential
• A first-level university degree, preferably with emphasis on modern languages, or on technical, legal or scientific studies.
• A diploma from an internationally recognized interpretation school or programme or, alternatively, proven work experience as an interpreter.

Desirable
• Successful completion of United Nations Competitive Examination for French Interpreters or admission to the UN Global Language Roster (GLR) for French interpreters.
• A first-level university degree (Bachelor or equivalent) from a recognized translation school or programme or, alternatively, proven work experience as a translator.

Work Experience

• At least five (5) years of experience in conference interpretation from English and Spanish into French, for a government, an international organization (preferably in the United Nations Common System) or a large-scale private organization is required.

• At least two (2) years of experience in translation from English and Spanish into French, preferably technical or legal texts of a difficult and complex nature is desirable.

Languages

Essential
A complete command of French as the mother tongue or the language used for the purpose of education is essential, along with a thorough knowledge of its syntax and stylistics. The incumbent must also have excellent knowledge of English and Spanish.

Desirable
Basic knowledge of one or more of the other three languages of the Organization (Arabic, Chinese, Russian).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration: Level P-3 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $64,121 USD $33,343
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Apply Now

Field Operations Officer

Posting Title: Field Operations Officer, P3

Job Code Title: Technical Officer

Organization: International Civil Aviation Organization (ICAO)

Duty Station: Montreal, Canada

Posting Period: 07 July 2023 - 12 August 2023

Job Opening Number: 23-Aviation-ICAO-213393-R-Montreal (R)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Field Operation Section (FOS) is responsible for the development, execution, monitoring, reporting and closure of projects contained in the Technical Cooperation Programme (TCP) as well as for the implementation of other TCB products. The TCP provides advice and assistance to ICAO Member States in regards to the ICAO Strategic Objectives, in accordance with ICAO’s related Standard and Recommended Practices and Procedures (SARPs) and ICAO’s Regional Plans.

FOS executes the TCP by developing and implementing projects under the “One-Single Process” (OSP) approach, which is aligned with project management practices. The OSP consists on a seamless and results-based end-to-end methodology for the management of projects by enhancing its service orientation and providing greater value to Member States and related stakeholders. All this, ensuring its adherence to ICAO policies and regulations and TCB Quality Management System (QMS) certified under ISO9001:2015.

As FOS Field Operations Officer in aviation and environmental protection, the incumbent will act as the Project Manager (PM) for TCB projects under the TCP, being in charge of their respective assigned set of projects, leading the respective Project Teams set up to this effect following the “One Single Process approach”. Project teams are composed of other TCB Sections’ and Units’ personnel. Supported by the Project Team, the Field Operations Officer will be responsible for the TCB project development, implementation and closing. She/he will be responsible to ensure that the projects under her/his responsibility produce the required outputs within the specified tolerances of time, cost, quality, scope, risk, and benefits. The incumbent also participates actively in the preparation of the different types of project progress reports, as well as in the identification of lessons learned and best practices.

The incumbent reports directly to the Head of her/his respective Operations Unit, with whom she/he consults on complex issues, when required. The incumbent supervises staff members directly assigned by FOS under her/his direct responsibility to support him/her in project management, providing coaching and guidance if necessary. She/he also prepares performance evaluations, delegates and assigns tasks, and decides priorities. The incumbent coordinates directly with the State, project team members and focal points assigned by Sections.

Responsibilities

Function 1 (incl. Expected results)
Identifies, develops and implements capacity-building activities related to aviation and environmental protection, achieving results such as:
• Research, analyse and synthesize information in support of developing a TCB strategy in aviation and environmental protection.
• Identify States that require assistance in relation to aviation and environmental protection.
• Identify consultants and experts available to aviation and environmental protection projects and related activities.
• Promote the sustainability and ensure the proper execution of the different initiatives in aviation and environmental protection.
• Draft and review project progress reports and outputs, elaborate project proposals, project budgets and financial reports, project work plans, and participate in the qualification of project experts.
• Develop, maintain and strengthen effective work relations with international and regional organizations and, when necessary, prepare and coordinate cooperation agreements to support the TCB strategy on aviation and environmental protection.
• Identify sources of donor funds to support implementation of the TCB strategy on aviation and environmental protection.
• Organize and coordinate meetings with donors.
• Liaise with donors in the development and execution of projects. Conduct research for current, potential and future donor capacity-building projects in the area of aviation and environmental protection.

Function 2 (incl. Expected results)
Manages the initiation and start-up of projects for States/Organizations in accordance with TCB procedures, achieving results such as:
• Interface with the State regarding new project opportunities and information about State’s action plans and requirements.
• Coordinate with the corresponding ICAO Marketing Officer responsible to promote TCB activities regarding new opportunities.
• Manage the information flow and communication with States, at the appropriate level, regarding new requests.
• Prepare framework agreements and submit for their approval and countersignature.
• Perform technical assessments and analyses of States’ needs and develop an implementation approach to address them in a prioritized manner.
• Develop project documents and project revisions, ensuring that they indicate the desired project scope, cost, timescale, quality, risk, and benefits to meet States’ requirements.
• Coordinate relevant inputs to the project, for example the Technical Quality Assurance process for TCB projects outputs, with the Regular Programme (Air Navigation Bureau –ANB, Air Transport Bureau –ATB, and Regional Offices –RO) if necessary.
• Interface with ANB, ATB, ROs and the Legal Bureau (LEB) and Finances (FIN) at the appropriate level, regarding new project opportunities in relation to USOAP/USAP audit results and the development of project documents, as appropriate.
• In coordination with TCB Sections and through their designated focal points for the respective project teams, develop terms of reference, job descriptions, project budget, timelines, performance criteria and project work plans, in accordance with TCB procedures.
• Address impediments that arise during the project development, and escalate issues to the Head of the Unit, balancing responses with an acceptable level of quality in a timely manner.
• In consultation with the Head of Unit, set priorities for her/his project team to provide timely responses to key stakeholders, resulting in the overall successful development of the project.
• Ensure that as a PM, relevant documentation during the project cycle is managed diligently; ensuring proper documentation and records are filed, in compliance with ICAO Regulations and TCB procedures.

Function 3 (incl. Expected results)
Manages, in accordance with TCB procedures, the implementation of projects, achieving results such as:
• Lead the implementation of projects’ progress, controlling subsequent phases, managing the outputs/products delivery and the different stage boundaries. If required, prepare, review, and finalize additional project documentation. Ensure that the project implementation phase process is in compliance with TCB key performance indicators.
• Oversee project work plan; in coordination with field staff, manage project monitoring and control, ensuring that projects are implemented within the specified tolerances of time, cost, quality, scope, risk, and benefits, as agreed in the project document.
• Supported by field staff, manage the production of the required project outputs, taking responsibility for overall progress and use of resources and initiating corrective actions where necessary. Ensure lessons learned are communicated to management and incorporated in new project stages.
• Act as the designated responsible focal point for the provision of information and inputs related to the management of the project.
• Prepare, plan and oversee project monitoring, and prepare annual mission plans and conduct missions.
• Coordinate periodic maintenance of project budgets to ensure proper analysis of expected implementation as well as monitor contributions ensuring proper project funding.
• Coordinate the processing of project requests (local and international recruitment, local and international missions, fellowships, etc.), following ICAO-TCB policies and procedures. In the case of project procurements, coordinate with the Procurement Section and the Technical Support Unit, the preparation and implementation of project acquisition plan(s) ensuring that local and international services and goods are processed on time and fulfilling counterpart’s expectations.
• Provide briefing to experts and training to recruited national field personnel as necessary, following TCB procedures.
• Provide information on projects (i.e. project progress reports, project expected implementation, State briefings, statistics on active projects, among others), as may be requested.
• Coordinate and address issues that may arise during the project implementation phase, and escalate issues to the Head of the Operations Unit, balancing responses with an acceptable level of quality in a timely manner.
• Coordinate with other TCB Units, ICAO Bureaux and Regional Offices, as described in the ICAO/TCB procedures, the Regional Office Manual and the Quality Assurance processes, when applicable.
• Review and provide advice to the field staff and States’ counterparts on the draft technical project deliverables, in coordination with the Regular Programme before their subsequent clearance where necessary.
• Ensure that project risks are identified, assessed and controlled throughout the entire project lifecycle, using the Risk Management Plan for the project.

Function 4 (incl. Expected results)
Manages the closure of projects, achieving results such as:
• Recommend the closure of projects.
• Coordinate all steps required to close a project, in accordance with TCB procedures.
• In coordination with appropriate stakeholders, review project execution against project objectives to identify best practices and lessons learned. Ensure lessons learned are communicated to management and incorporated in new projects.

Function 5 (incl. Expected results)
Supports the administrative aspects of the Section, Unit, and meetings, achieving results such as:
• Support, upon request, the development and implementation of TCB’s products and services (i.e. projects, IPAV, iPACKs, GAT training packages, and others), as well as participating in its enhancement, when necessary.
• Contribute to the implementation of the FOS Operating Plan, as required.
• Ensure her/his contributions comply with the KPI set in TCB and FOS Operating Plans.
• Contribute to the organization and attend regional or international workshops, conference and seminars as required.
• Act as focal point in various ICAO working groups, conferences, committees, etc. as required.
• Prepare, review, and finalize working papers, information papers, and/or presentations in her/his area of responsibility for regional meetings, as required.
• Provide input supporting continuous improvement, on policies, processes, ISO procedures and concepts as required.
• Ensure Performance and Competency Enhancement (PACE) Reports of the staff assigned, are completed on time.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.

Competencies

Professionalism: Good knowledge of ICAO and the aviation and environmental protection Standard AR Practices; ability to formulate concrete recommendations that are practical to needs of the Member States in terms of environment; good knowledge of ICAO and the Technical Cooperation Programme; good knowledge of the Chicago Convention, its Annexes and relevant technical ICAO documents; sound knowledge in project management techniques, and familiarity with ISO 9001 Quality Management System; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

A first-level university degree in environment, engineering, aviation, management, business administration, or in a related field is required.

Job - Specific Qualification

Project Management Certification (e.g. PRINCE2, PMP) is desirable.

Work Experience

• A minimum of six (6) years’ experience, at progressive levels of responsibility in the area of environment and aviation, with evidenced experience in project management, professional services, and administration of technical assistance/cooperation within a civil aviation authority and/or international organization and/or a relevant industry is required.

• Experience in project management practices is required.

• Experience working in an aviation environment or a relevant industry is desirable.

• Experience in an international setting such as the United Nations Common System Organization is desirable.

• Experience working with global or regional organizations or donor/financial institutions for resource mobilization and for the provision of technical assistance is desirable.

• Experience working with Quality Management Systems is desirable.

Languages

Fluent reading, writing and speaking abilities in English is required.
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”

Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-3 Rate : Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD 64,121 USD 32,253
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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