Position Title:
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Project Manager II
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Application Deadline Date:
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03 Feb 2014
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Position Location:
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TBD
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Position Start Date
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03 Mar 2014
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Region:
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South Asia & Pacific
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Position End Date:
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02 Mar 2017
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Requisition Category:
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International
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Recruitment Priority:
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Need Immediately
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Country Name:
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Philippines
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Program/Office Name:
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Finance
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City/Province:
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TBD
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Employee Type:
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Contract
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Job Grade Level:
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16
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Recruitment Status:
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Advertising in Progress
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Is this a family post?
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Family - Spouse with Children
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Requisition Num:
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2013NAMSMH-9ENQBM
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PURPOSE OF POSITION:
The Project Manager, Financial Shared Services works with the Financial Shared Service Program Manager in managing a project team to implement business critical enterprise-wide projects to the success of World Vision International (WVI) Financial Shared Services program roadmap and impacting Support Offices (SO), National Offices (NO) and Vision Fund (VFI).
Through this, he/she will provide tactical leadership into projects impacting this mission critical program towards completion of the existing roadmap. The Project Manager will work to develop and maintain existing customer relationships with the business customer, the Shared Service Program Manager, other Program Managers, Process Improvement Director, Process Transformation Lead, and the vendor, thus overall supporting and assisting in developing closer working relationships with various NO’s on a global basis, Regional Finance Directors (RFDs), WVI Controllership and Field Reporting Services Center (FRSC) team in Manila.
With all stakeholders, the Project Manager will work to ensure support, cooperation and consulting on guidance for active and potential project areas. Good working relationships and ability to influence will be a key success factor for the Project Manager. This is mainly accomplished through the Manager's oversight of his/her project team of process subject matter experts, process owners, information technology (IT) staff, vendors, senior leadership, business analysts on a national and regional basis.
To accomplish all this, the Manager will need strengths in both verbal and written communication, ability to work successfully in a virtual environment, and the ability to build/develop relationships in a global multi-cultural environment of over 97 countries. Through established field office relationships, (National Offices and Support Offices) the Project Manager will measure effectiveness of project implementations on related financial activities.
The ultimate goal of the projects and related work implemented will be to increase the effectiveness and efficiency through improvement within financial units along with project execution, coordination and communication between support and business functions. Ability to facilitate and lead collaboration across departments to design and ensure seamless implementation of systems and structures along with appropriate business process change will be critical for success.
Contribute to both short and long-term organizational planning and strategy, and serving as a knowledge source to support and drive initiatives as a member of the Financial operations team who contributes to long-term operational excellence.
Provides leadership, guidance and mentoring to Project Managers and team members.
Communicates effectively, ensuring scope, goals, milestones, budget, risk, status, change requests and critical issues are effectively communicated to the client and project team. Assesses the effectiveness of the interaction and communication with the client and project team.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
KEY RESPONSIBILITIES:
Project Planning:
- Develops,
and continually updates, project plans and schedules.
- Develops
product breakdown structures.
- Identifies
project dependencies prior to the start of the project.
- Works
with the Business Analysts and the client to define/refine the project
scope.
- Facilitates
the gathering of information required to estimate project cost, resources,
time and deliverables.
- Prepares
all project management baseline products.
- Ensures
that the project outcome reflects the goals of the client.
Conflict/Problems: - Negotiates
conflicts and resolves issues that arise.
- Acts
as a mediator between stakeholders and team members.
- Resolves
any issues and solves problems throughout the project life cycle.
Resource Management: - Determines
staffing requirements and forms project teams.
- Develops
budget requests for resources.
- Works
with resource managers in order to effectively align resources across
projects.
- Provides
work direction and leadership to assigned projects, including scheduling,
assignment of work and review of project efforts.
- Evaluates
project performance and makes recommendations for personnel actions.
Procurement Planning: - Assists
with identifying which resources need to be procured outside the
organization.
- Describes
technical or other issues that need to be considered and assists in the
development of Statement of Work (SOWs).
Vendor Management: - Determines
if external consultants or contractors will be required to complete
project plan.
- Recruits
and manages appropriate staffing resources.
- Provides
advice and counsel to the vendor relationship decision-making and contract
development processes.
- Evaluates
service provider performance.
- Approves
invoices for payment.
- Provides
an issue escalation path and resolves vendor performance disputes.
Risk Management: - Identifies
the elements of risk in a project.
- Analyses
and prioritises project risks and assesses its potential impact to the
client.
- Develops
and maintains risk plans, processes and systems in order to mitigate risk.
- Creates
action plan for risks that occur and follows through on plan.
- Maintains
issue list, proactively escalating issues to project and departmental
leadership to mitigate risk.
- Recommends
and takes action to direct analysis and solution of problems.
Budget: - Estimates
costs associated with a project including physical, financial and human
capital costs.
- Develops
a detailed cost baseline from cost estimations.
- Refines
project cost estimates and confirms funding sources.
- Monitors
and controls the actual cost of a project versus the budget.
- Reviews
bills and evaluates factors that may potentially cause cost changes.
- Conducts
in-depth root cause analysis of project budget discrepancies.
Standards, Policies and Procedures: - Utilises
established project standards, procedures.
- Contributes
to the development of new quality metrics.
Communications: - Develops
a communication plan to convey project scope, goals, milestones, budget,
risk, status, change requests and critical issues to the client and
project team.
- Assesses
the effectiveness of the interaction and communication with the client and
project team.
Coaching/Mentoring: - Coaches
or mentors less experienced personnel.
KNOWLEDGE, SKILLS & ABILITIES:
Required:
- Bachelor's
degree in business administration, finance, accounting, related field, or
equivalent.
- Broad
and deep experience in business operations; 5 or more years.
- Work
experience must include 5-7 years of IT work experience, including 2 or
more years managing projects.
- Knowledge
of Lean Sigma and/or other quality methodologies.
- Experience
with Microsoft Project.
- Previous
leadership of projects and project staff direct reports and/or in matrix
environment.
- Experience
working with virtual and/or matrix teams.
- Experience
working with cross-cultural team ideal.
- 2+
years experience leading a team of individuals.
- Willingness
and ability to travel domestically and internationally, as necessary. (25%
– 50% regional travel, 5% - 10% international).
Preferred: - MBA
desirable
- Maturity,
business acumen and skills necessary to interact with senior leadership
and executive leadership to ensure the provision of a timely and accurate
project information.
- Experience
contributing as a Subject Matter Expert (SME) developing and maintaining
Finance and Procurement processes and/or tools, helping to lead change and
future developments as required to lead towards overall best-in-class
performance.
- Experience
managing and coaching/mentoring a team of project management professionals.
- Experience
working with mind mapping tools.
- Experience
with ERP systems, Expense management tools, business intelligence
databases, workflow scan solutions ideal.
- Excellent
relational skills building relationships resulting in strong relationships
with internal customers/stakeholders who view them as a trusted partner.
- Proactive
ability to anticipate a broad range of issues and concerns developing
solutions for the organization in a win-win format.
- Ability
to translate technical information into common language so that
non-technical individuals can readily understand the information.
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