Job Title: Programme Assistant
Organization: United Nations Volunteers (UNV)
Assignment country: Côte d’Ivoire
Expected start date: 01/09/2023
Sustainable Development Goal: 17. Partnerships for the goals
Volunteer category: National UN Volunteer Specialist
Host entity: UNV CIV
Type: Onsite
Duration: 4 months
Number of assignments: 1
Duty stations: Abidjan
Details
Mission and objectives
The United Nations Volunteers (UNV) programme is the UN
organization that contributes to peace and development through volunteerism
worldwide. Volunteerism is a powerful means of engaging people in tackling
development challenges, and it can transform the pace and nature of
development. Volunteerism benefits both society at large and the individual
volunteer by strengthening trust, solidarity and reciprocity among citizens,
and by purposefully creating opportunities for participation. UNV contributes
to peace and development by advocating for recognition of volunteers, working
with partners to integrate volunteerism into development programming, and
mobilizing an increasing number and diversity of volunteers, including
experienced UN Volunteers, throughout the world. UNV embraces volunteerism as
universal and inclusive, and recognizes volunteerism in its diversity as well
as the values that sustain it: free will, commitment, engagement and
solidarity.
Context
UNDP is committed to achieving workforce diversity in terms
of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence. UNDP
does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks. The UNV Field
Units (FU) are mainly accountable for the mobilization and placement of UN
Volunteers in UN Agencies, Funds, and Programmes focused on peace, development
and humanitarian needs. The UNV Field Units represent and position UNV in the
respective countries and bring UNV’s services and solutions closer to its partners
from governments, UN entities, civil society, and private sector. Under the
supervision of the Programme Analyst, the Programme Assistant provides
administrative and operational assistance in the UNV Field Unit, in support of
volunteer mobilization and deployment.
Task description
Under the supervision of the Programme Analyst, the UN
Volunteer will undertake the following tasks: Volunteer mobilization and
deployment support: - Effective and efficient support of the Country
Coordinator and UN partners in advocacy and outreach campaigns, such as the
International Volunteer Day (IVD), presentation of promotional information with
Host Entities, local volunteer organizations, etc.; - Support onsite and online
volunteer mobilization that increases the number of volunteers; - In
consultation with the Online Volunteering (OV) Programme Assistant in the
respective Regional Office, act as a focal point for online volunteers and
accreditation of OV service organizations, focusing on supporting host entities
with developing OV opportunities through advocacy engagements and promoting the
concept of OV; - Support the deployment and assignment management of all UN
Volunteer modalities; - Support the recruitment of national UN Volunteers,
including updating and maintaining a national UN Volunteers local candidate
talent pool in coordination with the Volunteer Services Centre (VSC); -
Maintain files of all UN Volunteers assigned to the country, ensuring that all
correspondence and periodic reports are properly kept in the respective
volunteer management platform, and that related matters requiring action are
brought to the attention of his/her supervisor; - Monitor and keep records of
the contractual status of all serving UN Volunteers and flag to VSC follow-up
actions; - Maintain up-to-date volunteer leave records and ensure that all UN
Volunteers manage absences as per the UN Volunteer Conditions of Service; -
Maintain up to date contact records of all serving UN Volunteers, including
their recognized dependents; - Ensure that initial contract documents,
beneficiary forms and inventories of personal effects of UN Volunteers are
up-to-date, and submitted to UNV headquarters, VSC (through the respective
volunteer management platform) in a timely manner, in accordance with the
relevant provisions included in the UN Security Handbook as well as in the UN
Volunteer Conditions of Service; - Assist on the logistical and travel
arrangements of arriving UN Volunteers and his/her recognized dependents; -
Facilitate government clearance and entry visas of incoming UN Volunteers and
their recognized dependents; - Provide the necessary support to UN Volunteers
upon arrival, to open bank accounts as well as to complete forms required to
obtain visas, residence permits, etc.; - Undertake tasks for the local support
of the UN Volunteers and recognized dependents in the country including in the
cases of medical evacuation, security evacuations or the death of a UN
Volunteer; - Assist UNV HQ in ensuring all conditions are met before the payment
of final entitlements to UN Volunteers at the end of their assignment.
Administrative and logistical support: - Maintain inventories of all
UNV-supplied, non-expendable equipment, and ensure records of all items
purchased for UNV-executed projects are submitted to UNV headquarters; -
Maintain general office files and keep information and reference material in a
manner that allows easy reference and retrieval; - Act as focal point
communication in consultation with communication Unit of regional office. - Perform
other administrative duties as may be required.
Eligibility criteria
Age
27 - 80
Nationality
Candidate must be a national or legal resident of the
country of assignment.
Requirements
Required experience
3 years of experience in administration and/or programme
support services. Technical/Functional Competencies: Office Administration
Ability to manage day-to-day office activities (including but not limited to
travel management, facilities and asset management, policy and procedures
maintenance) to meet operational needs Operational Efficiency Ability to
identify and execute opportunities to improve operational efficiency Quality
Assurance Ability to perform administrative and procedural activities to ensure
that quality requirements and goals are fulfilled Relationship Management
Ability to engage and foster strategic partnerships with other parties,
inter-agency coordination and forge productive working relationships Project
Management Ability to plan, organize, motivate, and control resources, procedures
and protocols to achieve specific goals Knowledge Management Ability to
capture, develop, share and effectively use information and knowledge
Experience using computers and office software packages (ERP, MS Word, Excel,
PowerPoint, etc.); Experience in handling of web-based management systems is
highly desirable.
Area(s) of expertise
Administration, Communication, Volunteer management
Driving license
-
Languages
English, Level: Fluent, Required French, Level: Fluent,
Required
Required education level
Bachelor degree or equivalent in Administration, accounting
or finance is desirable.
Competencies and values
Core Competencies: Innovation Ability to make new and useful
ideas work Leadership Ability to persuade others to follow People Management
Ability to improve performance and satisfaction Communication Ability to
listen, adapt, persuade and transform Delivery Ability to get things done while
exercising good judgement
Other information
Living conditions and remarks
As this is a national UN Volunteer assignment, the UN
Volunteer will be responsible for arranging his/her own housing and other
living essentials.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme
that welcomes applications from qualified professionals. We are committed to
achieving diversity in terms of gender, care protected characteristics. As part
of their adherence to the values of UNV, all UN Volunteers commit themselves to
combat any form of discrimination, and to promoting respect for human rights
and individual dignity, without distinction of a person’s race, sex, gender
identity, religion, nationality, ethnic origin, sexual orientation, disability,
pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid-19) in line with the applicable host entity policy
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