Supply and Logistics Assistant

Job Title: Supply and Logistics Assistant

Organization: United Nations Volunteers (UNV)

Host entity: UNICEF

Assignment country: Jordan

Expected start date: 01/09/2023

Sustainable Development Goal: 9. Industry, innovation and infrastructure

Volunteer category: National UN Youth Volunteer

Type: Onsite

Duration: 6 months (with possibility of extension)

Number of assignments: 1

Duty stations: Amman

Details

Mission and objectives

Jordan Country Office (JCO) has ongoing activities to deliver humanitarian response for all children within the country. One of the key areas of intervention is the timely delivery of supplies that are supported by the Supply and logistics Section. There is significant growth and demand for services and supplies from all program and operations sections. The section at the moment is understaffed and requires the temporary support of an additional Supply Assistant, to perform administrative support to ensure the smooth running of the section and ultimately contribute to the overall programmatic objectives of the office. The deployment of a National UN Youth Volunteer would be an ideal opportunity to support the administrative activities and to ensure completeness and adequacy of supporting activities/documents.

Context

The assigned UN Volunteer will work in close collaboration with the Contract Specialist and Supply and Logistics Manager to exchange information and ensure consistent service delivery. Additional information: National UN Youth Volunteers in Jordan are entitled to: • Monthly Volunteer Living Allowance (VLA) at the amount of JOD 854.8; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms. For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Task description

Under the direct supervision of the Supply and Logistics Manager, UN Volunteer will support a range of activities related to the supply chain. Below is the list of tasks to be performed in full compliance with the UNICEF rules, regulations, and procedures: - Provide administrative support to the Supply and Logistics Section and work in close collaboration with the Programme Sections, as per the guidance received from the Supply and Logistics Manager - Assist and administrative support with RFQ/ITB/RFP tenders and arrange for meetings with vendors as required. - Assist with the administration work for establishment LTAs. - Support the sections of JCO and the RO with hotel reservations and administration arrangements for workshops, conferences, meetings, etc - Assist with several reports such as LTAs, contracts, Purchase Orders (POs), OSC, etc. Regularly extracts dashboard reports and coordinates to ensure necessary supply action is taken in a timely manner in support of UNICEF Programmes. - Update and maintain electronic filing for the necessary procurement and logistics documents for RFQ/ITB/RFP tenders, LTAs, CRC, NFR, Report, etc., and store them in the relevant shared point - Any other clerical duties assigned by the supervisor.

Eligibility criteria

Age

18 - 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

2 years of experience in administrative experience is required at the national or international level. - Understands the main processes and methods of work regarding the position. - Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (Supply and procurement). - Strives to keep job knowledge up-to-date through self-directed study and other means of learning. - Demonstrates good knowledge of information technology and applies it in work assignments. - Demonstrates in-depth understanding and knowledge of the current guidelines, and utilizes these regularly in work assignments. - Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients. - Responds to client needs promptly. - Ability to work effectively in a multicultural team of international and national personnel. - Excellent oral and written skills; excellent drafting, formulation, and reporting skills. - Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Area(s) of expertise

Administration, Logistics and Inventory, Procurement and contracting

Driving license

-

Languages

English, Level: Working knowledge, Required Arabic, Level: Working knowledge, Required

Required education level

Secondary education

Competencies and values

•Care • Respect • Integrity • Trust • Accountability • Demonstrates Self Awareness and Ethical Awareness • Works Collaboratively with others • Builds and Maintains Partnerships • Innovates and Embraces Change • Thinks and Acts Strategically • Drive to achieve impactful results • Manages ambiguity and complexity

Other information

Living conditions and remarks

Amman, the capital, is a peaceful city with over four million residents. People are friendly to visitors. Services in terms of banking, transportation, health and communications are easily available. Though Arabic is the official language, English is widely spoken among the majority of the population, especially in Amman. Road network is good both in terms of spread and quality of the roads. Public transportation in Amman is limited. Taxis are relatively cheap and easily available. There are a number of shopping malls, restaurants, gyms, and cinemas. A large variety of accommodation options can be found; however, it is worth noting that prices in Amman have generally increased in the past few years. There are no specific security threats. Amman is a very easy city in which to live; large, many amenities, very modern and serviced by an international airport with direct flights to most capital cities. According to the assessment of the UN Department of Safety & Security (UNDSS) Jordan is a family duty station (category A hardship). As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the insurance plan.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

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