Human Resources Assistant

Posting Title: Human Resources Assistant, FS4

Job Code Title: Human Resources Assistant

Organization: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic

Duty Station: Bangui, Central African Republic

Posting Period: 19 September 2023 - 03 October 2023

Job Opening Number: 23-Human Resources-MINUSCA-218394-F-Bangui (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Travel/Check-in/Check-out (CICO) Unit under the Human Resources Management Section of the United Nations Multidimensional Integrated Stabilization Mission in the Central Africa Republic (MINUSCA). The HR Assistant will be based in Bangui and report to the Chief, Travel/CICO Unit.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and Staff Selection
• Supports reviews of job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
• Assists with forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.
• Supports the supervisor with conducting preliminary review, prepares and submits recruitment cases to Field Central Review Bodies.
• Assists with the filling of posts for all categories, including initiating and following up on reference checks and academic verifications ensuring the completion of prerecruitment formalities, calculating salaries and related benefits, preparing and dispatching offers of appointments and Statement of Emoluments.
• Maintains job opening files and ensuring closure of job openings in Inspira upon completion of selection.
• Supports the preparation of recruitment status reports for use by management.

Administration of entitlements and benefits
• Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and making recommendations for resolution.
• Reviews and processes entitlements and benefits related actions in ERP/HRIS making appropriate recommendations where exception is required.
• Provides advice to staff as first point of contact regarding interpretation and application of policies, regulations and rules concerning conditions of service, entitlements and benefits.
• Administers and provides advice on salary and related benefits, travel, and social security entitlements.
• Determines and process benefits and entitlements for staff on the basis of contractual
status.
• Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.
• Process personnel related actions in HRIS and the ERP systems within authority delegated to the mission.

Performance Management and Staff Development
• Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity.
• Ensures compliance with the performance management system through preparing inputs for the supervisor's review, including inputs to the Joint Monitoring Group and Rebuttal Panels.
• Reviews complaints or grievances from staff on performance related matters and prepare background documents for the supervisor's review.
• Prepares monitoring reports on staff development and career support programmes.

Planning and Budget
• As assigned by the supervisor, prepare documentation and data related to the staffing and organizational structures as part of the mission's planning process.
• Assists with the reviewing recommendations resulting from staffing reviews and as requested, providing relevant data for the supervisor's review.
• Reviews the budget drafts of all sections of mission and compares them with the detailed staffing table by component as well as the org charts to ensure there is no discrepancy on staffing proposals; also prepares data and documentation based on the DOS guidelines on staffing aspects of the mission’s budget for review by HR Section.
• Provides assistance to the mission’s sections on the preparation of classification documentation including Job Descriptions and org charts.
• Assists with the monitoring of staffing related costs and expenditures in ERP systems in line with funds.
• Processes post management transactions in line with established standard procedures and process related transactions such as funds commitment in ERP systems to meet any shortfalls.
• Provides relevant information to managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management;
• Updates staffing table in HRIS in line with the authorized staffing table provided by DOS.

• Others
• If requested by the supervisor, researches on matters related to administration of justice and provides inputs and information required for formulation of mission response to applications by staff to MEU or UNDT;
• Updates HRIS and initiate transactions in the ERP systems.
• Provides induction to the uniformed personnel and monitors their attendance and due entitlements (MSA payments; clothing allowance, etc.);
• Reviews incoming correspondence, and drafts memorandum and faxes related to HR matters.
• Assists in preparing monthly reports on staffing compliments and post incumbency.
• Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters.
• Keeps abreast of developments in various areas of human resources.
• Performs other duties as may be assigned.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High-school or equivalent diploma is required.

Job - Specific Qualification

A technical or vocational certificate in human resources management, business or public administration, social sciences, education or related field experience is required.

Work Experience

At least 6 years of progressively responsible experience in the field of human resources
management, administration or related area is required.

Experience working in a peacekeeping mission or international organization is desirable

Experience working with uniformed personnel is desirable

Experience working in a dynamic working environment is desirable.

Experience working in the field of travel is desirable.

Experience in BI Reporting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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