Warehouse Officer

Job Title: Warehouse Officer

Organization: united Nations Volunteers (UNV)

Host entity: UNVMC

Assignment country: Colombia

Expected start date: 01/10/2023

Sustainable Development Goal: 16. Peace, justice and strong institutions

Volunteer category: National UN Volunteer Specialist

Type: Onsite

Duration: 3 months (with possibility of extension)

Number of assignments: 1

Duty stations: Bogota

Details

Mission and objectives

The United Nations Verification Mission in Colombia is a Special Political Mission established in 2016 by the UN Security Council to verify the Final Peace Agreement's implementation and assist Colombia in its commitment to ending the conflict and building peace. The Mission verifies the implementation of five points of the 2016 Final Peace Agreement between the Government of Colombia and the FARC-EP. The UN Mission supports Colombians' efforts to resolve conflicts through dialogue and, in that framework, verifies the implementation of the ceasefire between the Government and the Ejército de Liberación Nacional-ELN, also mandated by the Security Council. The United Nations Verification Mission in Colombia (UNVMC) verifies the implementation of five sections of the 2016 Final Agreement: section 1 on comprehensive rural reform; section 3.2 on the reintegration of former combatants of FARC-EP in economic, social, and political matters; section 3.4 on security guarantees for individuals in the process of reintegration and communities and organizations across the country; section 5.1.2 on the restorative sentences imposed by the Special Jurisdiction for Peace (SJP); and section 6.2 on the Ethnic Chapter of the Final Agreement. The United Nations Verification Mission in Colombia verifies the Temporary National Bilateral Ceasefire, CFBNT, between the Government of Colombia and the Ejército de Liberación Nacional-ELN: Verifies compliance with the Temporary National Bilateral Ceasefire, CFBNT, between the Government and the ELN. At the parties' request, it is part of the Monitoring and Verification Mechanism together with the Colombian Episcopal Conference, the Government and the Ejército de Liberación Nacional-ELN.

Context

The Centralized Warehousing Unit (CWU), currently under the Supply Chain and Service delivery pillar of United Nations Verification Mission in Colombia comprised of Cells for Receiving and Inspection (R&I), Warehouse Operations, Stock Control and Property Disposal (PDU) functions. These Cells perform all processes of receiving, inspecting, storing, picking, packing, shipping, and disposing of materials in support of all customers and clients. The management, operations and accountability of Assets and materials from several Units such as Field Information Technology, Life support, Engineering, Medical and Transport are under the overall supervision of the CCWU and carried out by CWU. Umoja is used to implement both Inventory Management and Warehouse Management solutions as well as to integrate with financial accounting to enable financial posting (Umoja Inventory transactions).

Task description

The UNV Warehousing Officer under the direct supervision of the Chief, Centralised Warehousing Team and will be responsible for the following duties: • Support the warehouse operations. Assist in storage control, Movement and receipts/issue of inventory. • Match physical quantities against receipt/release documents and ensure that inventory records match physical inventory. • Update and track inventory files and shipping documents, ensure proper filing routines. • Control the storage conditions (general condition and cleanness, etc.) • Control that the stacking of items is appropriate and safe. • Check the quality of the inventory, if the bottom layer is elevated from the floor and if items are damaged. • Check that the Layout & Storage plan is updated and matches the physical placement of inventory in the storage area. • Check the completeness of documents, handling and filing routines, in the storage area and in the warehouse office (receipt, signatures, updating, etc.) • Ensure the correctness of documents, such as Incoming/Outgoing Shipment reports and follow up on pending purchase order. • Report inventory discrepancies. • Inspect the general condition of the warehouse premises. • Assist in the disposal process of written off equipment. • Security and safety checks. • Assist in the production of the weekly/monthly Stock Reports with relevant stakeholders in the office as per the office instructions/procedures. • Undertake quarterly physical verification exercise of inventories and counting and controlling. • Updates all physical verification records and data entry in Umoja.

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

3 years of experience in Logistics and Inventory Management, Warehousing and/or Administration with national or international organisations. Experience working with ERP system or similar application/platform is desirable. • Excellent interpersonal skills, culturally and socially sensitive. • Ability to work inclusively and collaboratively with others. • Willing to travel to different locations without a problem. • Ability to work and adapt professionally and effectively in a challenging environment. • ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Area(s) of expertise

Administration, Logistics and Inventory

Driving license

B Required

Languages

Spanish, Level: Fluent, Required English, Level: Fair, Required

Required education level

Secondary education

Competencies and values

• Professionalism • Accountability • Teamwork • Client orientation

Other information

Living conditions and remarks

Colombia is a unique country, and UNVMC is a unique (humanitarian) operation. Bogota is a family duty station classified as A by ICSC and it provides an exciting and enriching environment but also requires a mature level of cultural awareness and more stamina and commitment than elsewhere to make life comfortable and affordable. Therefore, flexibility, the ability, and willingness to live and work in harsh and potentially hazardous conditions involving physical hardship and little comfort are essential.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Apply Now