Programme Budget Specialist

Job Title: Programme Budget Specialist

Organization: UNICEF

Job no: 565344
Contract type: Fixed Term Appointment
Duty Station: Kabul
Level: NO-3
Location: Afghanistan
Categories: Programme Management

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, "A Future"

https://www.youtube.com/watch?v=mbkJiMmvKqk

The purpose for the job

Under the supervision of Programme Budget Specialist, provide professional technical assistance and support for successful fundraising, contribution management, programme planning and knowledge management of programme/project activities in support of the achievement of country programme goals and objectives.

III. Key functions, accountabilities and related duties/tasks

        Summary of key functions/accountabilities: 

• Monitor programme financial implementation progress and compliance. Monitor compliance to ensure key performance indicators, objectives and targets as per CPMP/AMP are met and achieved. Monitor the allocation and disbursement of programme funds, making sure that funds are properly coordinated and monitored and.
• Takes appropriate recommendations or actions to optimize the use of programme funds. Lead contribution management activities to ensure the successful administration of received funding. Supports the Resource Mobilization and Partnerships Unit in the development of financial proposals and donor reports for submission to donors and the government in accordance with UNICEF policies.
• Review and Analyse reports and recommend actions to be taken to maximize the efficiency of the office’s fund utilization. Assist management and programme staff in allocation and reallocation of funds and liaise with the programme staff to support grant monitoring.
• Conduct regular review and reconciliation of grants; provide analysis by using the management indicators. Carry out annual budget adjustments as required. Alert the management and Chiefs on low utilization and recommend budget reallocation based on trend analysis. Bring key issues to the attention of the senior management.
• Participate and provide technical support in programme planning, coordination, management, monitoring of the country programme, particularly to bring coherence, synergy and added value to the programming planning and design processes using results-based management and equity approaches to programme design.
• Conduct the annual salary planning exercise and ensure that the payroll for national and international staff is done on time every month.
• Support in the development and formulation of the country programme budgets, alignment of UNICEF’s financial plans with UNSFA and developing related annual budgetary frameworks. Provide financial planning guidance to annual/multiyear work plan development, and annual development of budgets for the Humanitarian Action for Children.
• Undertake funding gap analysis by Output to support resource mobilization efforts, and other analysis of the overall funding levels against the country programme document ceilings and utilization position of the office on a monthly and ad hoc basis to inform management decision-making.
• Provide technical assistance and support in planning and organizing training programmes for the purpose of capacity building and programme sustainability. Undertake capacity development initiatives to train staff and promote the efficient use of corporate systems including financial management/reporting systems for performance monitoring, review and reporting of programme implementation.

IV. Impact of Results

Makes decisions on appropriate reporting strategies, layout, and ensures these are in line with UNICEF guidelines and branding policy. Timelines for various activities are of essence, and timely delivery will affect the achievement of country programme goals.

The type and clarity of the data analysis can affect the decision taken by senior management.

Makes recommendations on reporting requirements and supports the modification of monitoring plans.

Lack of understanding of programme activities and insensitivity to political and cultural realities of the country could result in inappropriate communications, which could cause serious damage to UNICEF’s overall relations, credibility and image in the country.

Incumbent is expected to perform independently and take the initiative to inform or consult with the Supervisor on problem areas and major constraints. Incumbent receives guidance from the Chief P&M.

To qualify as an advocate for every child you will have…

• An advanced university degree in Management, Public Administration, Demography, Statistics or a related discipline to Donor Relations and Contribution Management.
• A minimum of five years progressively responsible experience in programme design, administration, monitoring and evaluation or related field.   
• Specific experience in data analysis and information presentation for decision-makers in a social development organization. Incumbents should have good English writing skills.                                                   
• Knowledge of grants management, preferably in an international development context. Should be familiar with financial management processes (disbursement, forecasting and budgeting) and financial monitoring and reporting.
• Proven skills in report writing, proposal development, communication, networking, advocacy and negotiation.
• Proven skills in data analysis, data presentation, and information management.
• Ability to organize and implement training, including the development of curricula and methodologies.
• Ability to express clearly and concisely ideas and concepts in written and oral form.
• Computer skills, including internet navigation, and various office applications.

         

• Fluency in English is required knowledge of a local language.

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Females are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. 

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Advertised: 28 Aug 2023 Afghanistan Standard Time
Deadline: 11 Sep 2023 Afghanistan Standard Time

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