Posting Title: Procurement
Officer, P3 (Temporary Job Opening)
Job Code Title: Procurement
Officer
Organization: United Nations
Logistic Base (UNLB)
Duty Station: Brindisi, Italy
Posting Period: 19 July 2023 - 07
August 2023
Job Opening Number: 23-Procurement-UNLB-214382-J-Brindisi
(M)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides
critical Supply Chain, Geospatial, Information and Telecommunications
Technologies services and Training to all Secretariat Entities, Peacekeeping
and Special Political missions, Agencies, Funds and Programmes of the UN system
worldwide.
This position is located in the Procurement Unit, within Central Service at the
United Nations Global Service Centre, Brindisi, Italy.
The incumbent will report to the Chief Procurement Officer.
Responsibilities
Within delegated authority and depending on location, the
Procurement Officer may be responsible for the following duties:
•Plans, develops and manages all procurement and contractual aspects of
projects of significant complexity related to worldwide procurement of diverse
services and commodities (e.g. information technology, electronic equipment and
instruments, vehicles, medicines, foodstuffs, building maintenance materials,
office supplies, construction, furniture, etc.), taking into account local
economic and other conditions.
•Advises requisitioning units and recipient entities on the full range of
procurement issues, providing support and guidance at all stage of the
procurement cycle.
•Prepares/oversees preparation and distribution of invitations to tender and
manages/conducts all aspects of bid/proposal evaluations.
•Formulates strategies and designs innovative solutions to resolve
issues/conflicts for complex procurement projects.
•Establishes and maintains work program and schedule for ongoing contracts and
newly-planned ones.
•Participates in negotiations with senior supplier representatives; signs
procurement orders up to the authorized limit, and, in cases where the amount
exceeds authorized signature authority, prepares submissions to the Contracts
Committee for review and subsequent approval by the authorized official.
•Conducts market research to keep abreast of market developments; researches
and analyzes statistical data and market reports on the world commodity situation,
production patterns and availability of good and services.
• Identifies new technologies, and products/services, evaluates and recommends
potential supply sources and participates in the incorporation of research
results into the procurement program.
•Oversees adherence to contractual agreements, recommends amendments and
extensions of contracts, and advises concerned parties on contractual rights
and obligations.
•Prepares a variety of procurement-related documents, contracts,
communications, guidelines, instructions, etc.
•Provides guidance to, and may supervise, new/junior staff.
Competencies
• PROFESSIONALISM: Knowledge of internationally recognized
procurement standards and of all phases of international procurement techniques
and operations used in contracting for a diverse range of goods and services.
Knowledge of contract law and expertise in handling complex contract issues.
Knowledge of quantitative methods to measure supplier capacity systems and
ability to identify sources of supply, market trends and pricing. Ability to
shape and influence agreements with requisitioning units and vendors. Ability
to apply technical expertise to resolve a range of issues/problems. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours
commitments; delivers outputs for which one has responsibility within
prescribed time, cost and quality standards; operates in compliance with organizational
regulations and rules; supports subordinates, provides oversight and takes
responsibility for delegated assignments; takes personal responsibility for
his/her own shortcomings and those of the work unit, where applicable.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be
"clients" and seeks to see things from clients' point of view;
establishes and maintains productive partnerships with clients by gaining their
trust and respect; identifies clients' needs and matches them to appropriate
solutions; monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services
to client.
Education
Advanced university degree (Master's degree or equivalent)
in business administration, public administration, commerce, engineering, law
or a related field is required. A first-level university degree in combination
with two additional years of qualifying experience may be accepted in lieu of
the advanced university degree.
Job - Specific Qualification
CIPS Level 4 Diploma in Procurement and Supply or equivalent
is desirable.
Work Experience
A minimum of five years of progressively responsible
experience in procurement or contract management is required.
A minimum of two years experience in conducting international tender exercises
to award contracts is required.
Experience in managing and supervising procurement teams is required.
Experience in the use of procurement information management systems (Enterprise
Resource Planning) is desirable.
Experience in public sector procurement processes and procedures is desirable.
Experience managing construction and engineering-related Procurement is
desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For the post advertised, fluency in English (both oral and
written) is required.
Assessment
Evaluation of qualified candidates may include an assessment
exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available until 30 June 2024
with possibility of extension. If the selected candidate is a staff member from
the United Nations Secretariat, the selection will be administered as a
temporary assignment.
• While this temporary assignment may provide the successful applicant with an
opportunity to gain new work experience, the selection for this position is for
a limited period and has no bearing on the future incumbency of the post.
• This temporary job opening is advertised to fill a vacant position during the
absence of the regular incumbent on assignment to another entity/mission. The
regular incumbent has a lien and has a right of return to the position. If the
regular incumbent exercises the right to return, the appointment or temporary
assignment of the candidate selected for this temporary job opening will not be
renewed or extended. Secretariat staff members selected for this position in
the United Nations Global Service Centre (UNGSC) will retain his/her current
contractual status and right to return to their current/parent office.
• Subject to the funding source of the position, the eligibility for this
temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have
been recruited through a competitive examination administered according to
staff rule 4.16 or staff selection process including the review of a central
review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will
reach the mandatory age of separation or retirement within the duration of the
current temporary need period are not eligible to apply. Submitting an
application or selection for the current temporary job opening does not delay
or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for
the current temporary job opening must indicate the reason for their last
separation as "retirement." Such retirees shall not be employed by
the Organization, unless (a) the operational requirements of the Organization cannot
be met by staff members who are qualified and available to perform the required
functions; and (b) the proposed employment would not adversely affect the
career development or redeployment opportunities of other staff members and
represents both a cost-effective and operationally sound solution to meet the
needs of the service.
• The United Nations Secretariat is committed to achieving 50/50 gender balance
in its staff. Female candidates are strongly encouraged to apply for this
position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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