Posting Title: Liaison Assistant,
G6
Job Code Title: Liaison Assistant
Organization: United Nations
Logistic Base (UNLB)
Duty Station: Brindisi, Italy
Posting Period: 27 July 2023 - 25
August 2023
Job Opening Number: 23-Political
Affairs-UNLB-214290-R-Brindisi (M)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides
critical Supply Chain, Geospatial, Information and Telecommunications
Technologies services and Training to all Secretariat Entities, Peacekeeping
and Special Political Missions, Agencies, Funds and Programmes of the UN system
worldwide.
This position is located in the United Nations Global Service Centre, Brindisi
(Italy) within the Office of the Director. The incumbent reports directly to
the Senior Liaison Assistant.
Responsibilities
Within delegated authority, the Liaison Assistant at G6
level is responsible for the following duties:
• Drafts documents and papers for any communication purposes, verbal and
written, such as meeting points, press conference, reports, social media
updates etc.
• Assist the Senior Liaison Assistant in support of the creation of conditions
for long-lasting partnerships.
• Coordinate information sharing on issues and projects of interest for the
Organization and in support of the Agenda 2030.
• Assist in the organization of outreach activities to promote UNGSC and ensure
accurate information dissemination on UNGSC role and mandate.
• Follow up on the implementation of proper mechanisms aimed at ensuring the
smooth interaction with the host country counterparts.
• Provide advice on issues connected with MOU provisions, organization’s
entitlements & UN Staff privileges and immunities.
• Liaise with military, local authorities and communities in order to implement
constructive partnerships.
• Assist the Senior Liaison and Office of the Director with sensitization
sessions and awareness campaigns.
• Produce thematic briefing papers required by the Senior Management.
• Document accurately local political, socio-economic related developments and
facilitate communication between UNGSC staff and the local communities
including by supporting accurate translation.
• Assists with the collection and analysis of data as well as preparation of
data presentations and reports for information sharing, responding to queries,
knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web
pages or brochures.
• Performs other related duties as required.
Competencies
Professionalism: Ability to perform analysis, modeling and
interpretation of data in support of decision-making. Shows pride in work and
in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
Planning and Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be
"clients " and seeks to see things from clients' point of view;
Establishes and maintains productive partnerships with clients by gaining their
trust and respect; Identifies clients' needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients'
environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or
services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Training in communication, diplomatic protocol, community
work, project preparation and monitoring, logistical, administrative issues is
required.
A relevant certificate in data analytics, business analytics or data science
programs is desirable.
Work Experience
At least seven (7) years of relevant work experience in
protocol and liaison functions or related field is required. The minimum years
of relevant experience is reduced to 5 for candidates who possess a first-level
university degree or higher.
Experience of host country legal principles and institutional framework is
desirable.
Experience in drafting official correspondence is desirable.
Experience in preparing presentation is desirable
Experience in project management is desirable.
Experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For the position advertised, fluency in English (oral and
written) is required.
Assessment
Evaluation of qualified candidates may include an assessment
exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to
staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in
the General Service and related categories must be authorized to work for the
United Nations in the duty station where the position is located. Eligible
applicants selected from outside the duty station are responsible for any
expenses in connection with their relocation to the duty station. Staff members
subject to local recruitment are not eligible for allowances or benefits
exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for
recruitment consideration in the General Services and related categories in the
United Nations Secretariat. Applicants who have not passed the GGST at the time
of application may be invited for the test after submitting an application.
Having passed the Administrative Support Assessment Test [in English] at the
United Nations headquarters, Economic Commission for Africa, Economic and
Social Commission for Western Asia, United Nations Office at Geneva, United
Nations Office at Vienna, International criminal tribunal for Rwanda or
International Criminal Tribunal for the former Yugoslavia may be accepted in
lieu of the GGST.
Qualified women that meet the requirements of this job opening are particularly
encouraged to apply and will be given full consideration in accordance with the
United Nations efforts toincrease women participation in its workforce.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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