Job Title: Human Resources Assistant
Organization: United Nations Volunteers (UNV)
Host entity: MINUSCA COD
Assignment country: Central African Republic
Expected start date: 10/08/2023
Sustainable Development Goal: 16. Peace, justice and strong
institutions
Volunteer category: International UN Volunteer Specialist
Type: Onsite
Duration: 11 months (with possibility of extension)
Number of assignments: 1
Duty stations: Bangui
Details
Mission and objectives
Concerned with the security, humanitarian, human rights and
political crisis in the Central African Republic and its regional implications,
the Security Council authorized in April 2014 the deployment of a United
Nations multidimensional stabilization peacekeeping operation, MINUSCA. The
Mission is mandated to ensure the protection of civilians, support the peace
process, including the implementation of the ceasefire and the Political
Agreement for Peace and Reconciliation (APPR-RCA), facilitate the full, safe
and unhindered delivery of humanitarian assistance, and the protection of the
United Nations. Its other tasks include the promotion and protection of human
rights, assist the preparation and delivery of peaceful local elections,
support the extension of State authority, the deployment of security forces, and
the preservation of territorial integrity, security sector reform, disarmament,
demobilization, reintegration and repatriation processes, and support for
national and international justice, the fight against impunity, and the rule of
law. MINUSCA has an authorized 14,400 military personnel and 3,020 police
personnel, and 1,671 civilian personnel. See
https://peacekeeping.un.org/en/mission/minusca and
https://minusca.unmissions.org/en/about. The UNV Office in MINUSCA is in charge
of the administrative, financial and contractual management of almost 300 UN
Volunteers serving with the Mission, of whom 50 National UN Volunteers.
Context
This UN Volunteer position is located in the
Travel/Check-in/Check-out (CICO) Unit under the Human Resources Management Section
of the United Nations Multidimensional Integrated Stabilization Mission in the
Central Africa Republic (MINUSCA). The HR Assistant will be based in Bangui and
reports to the Chief, Travel/CICO Unit. The assignment is renewable on an
annual basis (1 July - 30 June) up to a maximum of 4 years. There is no
expectation of automatic renewal. Contract renewals are granted based on
Mission mandate, availability of budget, operational necessity and satisfactory
performance. The duty station can change in the course of an assignment based
on operational necessity; UN Volunteers may be required to work and travel
anywhere in the area of operations of the host organization, including in
remote locations.
Task description
Within delegated authority, the Human Resources Assistant
will be responsible for the following duties: Recruitment and Staff Selection •
Supports reviews of job openings in consultation with hiring managers, ensuring
that the evaluation criteria and responsibilities are in line with the approved
or classified documents; • Assists with forecasting and identifying vacancies,
preparing job openings, reviewing and screening of candidates; • Supports the
supervisor with conducting preliminary review, prepares and submits recruitment
cases to (Field) Central Review Bodies; • Assists with the filling of posts for
all categories, including initiating and following up on reference checks and
academic verifications ensuring the completion of prerecruitment formalities,
calculating salaries and related benefits, preparing and dispatching offers of
appointments and Statement of Emoluments; • Maintains job opening files and
ensuring closure of job openings in Inspira upon completion of selection; •
Supports the preparation of recruitment status reports for use by management.
Administration of entitlements and benefits • Receives and reviews grievances
and complaints related to entitlements and benefits, assessing and evaluating
merit of each case and making recommendations for resolution; • Reviews and
processes entitlements and benefits related actions in ERP/HRIS making
appropriate recommendations where exception is required; • Provides advice to
staff as first point of contact regarding interpretation and application of
policies, regulations and rules concerning conditions of service, entitlements
and benefits; • Administers and provides advice on salary and related benefits,
travel, and social security entitlements; • Determines and process benefits and
entitlements for staff on the basis of contractual status; • Inducts newly
recruited staff members by briefing them on administrative formalities,
conditions of service, entitlements and benefits; • Process personnel related
actions in HRIS and the ERP systems within authority delegated to the mission.
Performance Management and Staff Development • Provides support in advising
managers and staff on performance management to ensure effectiveness,
compliance and equity; • Ensures compliance with the performance management
system through preparing inputs for the supervisor's review, including inputs
to the Joint Monitoring Group and Rebuttal Panels; • Reviews complaints or
grievances from staff on performance related matters and prepare background
documents for the supervisor's review; • Prepares monitoring reports on staff
development and career support programmes. Planning and Budget • As assigned by
the supervisor, prepare documentation and data related to the staffing and
organizational structures as part of the mission's planning process; • Assists
with the reviewing recommendations resulting from staffing reviews and as
requested, providing relevant data for the supervisor's review; • Reviews the
budget drafts of all sections of mission and compares them with the detailed
staffing table by component as well as the org charts to ensure there is no
discrepancy on staffing proposals; also prepares data and documentation based
on the FPD guidelines on staffing aspects of the mission’s budget for review by
HR Section; • Provides assistance to the mission’s sections on the preparation
of classification documentation including Job Descriptions and org charts; •
Assists with the monitoring of staffing related costs and expenditures in ERP
systems in line with funds; • Processes post management transactions in line
with established standard procedures and process related transactions such as
funds commitment in ERP systems to meet any shortfalls; • Provides relevant
information to managers on loaning of posts between sections and movement of
posts and staff between locations based on the SOP on Staffing table and Post
Management; • Updates staffing table in HRIS in line with the authorized
staffing table provided by FPD. Other • If requested by the supervisor,
researches on matters related to administration of justice and provides inputs
and information required for formulation of mission response to applications by
staff to MEU or UNDT; • Updates HRIS and initiate transactions in the ERP
systems; • Provides induction to the uniformed personnel and monitors their
attendance and due entitlements (MSA payments; clothing allowance, etc.); •
Reviews incoming correspondence, and drafts memorandum and faxes related to HR
matters; • Assists in preparing monthly reports on staffing compliments and
post incumbency; • Assists in preparing policy papers, position papers and
briefing notes on issues related to human resources management matters; • Keeps
abreast of developments in various areas of human resources; • Performs other
duties as may be assigned.
Eligibility criteria
Age
27 - 80
Nationality
Candidate must be a national of a country other than the
country of assignment.
Requirements
Required experience
3 years of experience in the field of human resources
management, administration or related area. Experience working in a
peacekeeping mission or international organization is desirable. Experience
working with uniformed personnel is desirable.
Area(s) of expertise
Administration, Business management, Human resources
Driving license
-
Languages
English, Level: Fluent, Required French, Level: Working
knowledge, Desirable
Required education level
Technical/vocational diploma in in human resources
management, business or public administration, social sciences, education or
related field experience is a requirement.
Competencies and values
Professionalism: Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter. Is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women and
men in all aspects of work. Client orientation: Considers all those to whom
services are provided to be “clients” and seeks to see things from clients’
point of view. Establishes and maintains productive partnerships with clients
by gaining their trust and respect. Identifies clients’ needs and matches them
to appropriate solutions. Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems. Keeps clients
informed of progress or setbacks in projects. Meets timeline for delivery of
products or services to client. Teamwork: Works collaboratively with colleagues
to achieve organizational goals. Solicits input by genuinely valuing others’
ideas and expertise; is willing to learn from others. Places team agenda before
personal agenda. Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position. Shares credit
for team accomplishments and accepts joint responsibility for team
shortcomings.
Other information
Living conditions and remarks
The Central African Republic is a non-family duty station
with a difficult security and working environment. Security instructions from
the UN Department of Safety and Security (UNDSS) need to be strictly complied
with in all duty stations. The country security level is 4, restricting
movement to official travel only. Currently a curfew applies from 10 pm to 5
am. The country is landlocked, with very limited travel possibilities, and
surrounded by countries with volatile and security problems (Cameroon, Chad,
DRC, Sudan, South Sudan). There is an unstable socio-political situation and social
unrest and grievance, in particular in the capital city Bangui, with frequent
civil servant strikes causing interruption of health, education and civil
service, due to years of unpaid salaries. Power cuts are a norm, causing
insecurity in the city. The population in Bangui, including the expatriates, is
concerned about increasing crime as a direct result of the March 2013 coup by
the SELEKA, a coalition of rebel groups, and events in December 2013 that
carried the country into chaos, and the recent creation of the Coalition of
Patriots for Change, regrouping some existent armed groups. The country is
entirely dependent on the Cameroon seaport, situated 1500 km away, causing
regular shortage of basic domestic goods. Travel time for a truck from Douala in
Cameroon to Bangui averages a week because of bad roads and roadblocks along
the way. This situation puts tremendous stress on personnel. There are very
limited medical infrastructures and services do not function properly. Living
conditions are difficult due to the high cost of living and the scarcity of
basic products and food. Supermarkets having a variety of food and consumer
goods are available, but are costly. Fresh vegetables and fruits are available
in the market. There is no MINUSCA guesthouse in Bangui. Private accommodation
possibilities are limited and getting a house that is compliant with UN
security measures can take several weeks. UN personnel in Bangui live on the
local economy by renting apartments and houses. In comparison to a few years ago,
more accommodation is available now, but at high cost. Sharing accommodation is
recommended. Currently all serving UN Volunteers have access to decent
accommodation ensuring minimum standards of comfort. The average monthly cost
for accommodation varies from around 1000 USD for a small apartment with basic
furniture, but no power generator and interrupted running water supply, to
2,000+ USD with all commodities. Accommodation in all CAR duty stations outside
of the capital Bangui is mandatorily inside the MINUSCA camps. In most cases,
this is in the form of containerized accommodation with an individual bathroom,
with 24/7 running water, electricity and wifi. This costs US$ 200 per month and
is automatically deducted through the monthly payroll. When no self-contained
accommodation is available immediately upon arrival, newly arriving personnel
are housed in a container with a common bathroom until a self-contained
container frees up. A UN dispensary provides basic medical care for UN
personnel and a UN hospital has been operational since August 2014. A Level II
Hospital run by a military medical team exists as well. A Rest &
Recuperation (R&R) scheme has been re-established since August 2013 and
maintained for all CAR duty stations at a 6-week frequency. The Central African
Republic is a unique country and MINUSCA is a unique operation. It provides for
an interesting and enriching environment, but also requires a mature level of
cultural and security awareness, as well as more stamina and commitment than elsewhere
to make life comfortable and affordable. Therefore, flexibility and the ability
and willingness to live and work in harsh and potentially hazardous conditions,
involving physical hardship and little comfort, are essential.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme
that welcomes applications from qualified professionals. We are committed to
achieving diversity in terms of gender, care protected characteristics. As part
of their adherence to the values of UNV, all UN Volunteers commit themselves to
combat any form of discrimination, and to promoting respect for human rights
and individual dignity, without distinction of a person’s race, sex, gender
identity, religion, nationality, ethnic origin, sexual orientation, disability,
pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid-19) in line with the applicable host entity policy
0 comments:
Post a Comment