Product Data Manager

Job Title: Product Data Manager 

Organization: World Health Organization (WHO)

Grade: P3

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): 1 year

Closing Date: Aug 11, 2023, 12:59:00 AM

Primary Location: Hungary-Budapest

Organization Unit: HQ/SUP Procurement and Supply Services BOS

Schedule: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

The Department of Procurement and Supply Services aims to ensure high-quality, consistent and responsive supply services through a collaborative approach that supports the efficient delivery of WHO programmes.

DESCRIPTION OF DUTIES

Inventory coding: Codification of new inventory items:

• Respond to requests for Creation/Coding of items for all warehouses.
• Review and analyse the inventory lists of new warehouse locations, in coordination with the Assets Management Team, and prepare an inventory list for uploading into the Inventory Module, in coordination with IMT.
• Liaise and collaborate with Regional focal points, warehouse managers and associated technical units to obtain all required data.
• Define and codify all components in kits to allow disassembly and reassembly in the Inventory Module.
• Create new items in accordance with existing codification rules and naming convention for item descriptions.
• Emergency items coding: Liaise with Emergency teams to ensure creation of codes and descriptions of the “Emergency list of items”, and encoding of the associated specifications (weight, volume, etc.).

Business Management System - Contribution to the data readiness for development of the future ERP project:

• In line with the project data strategy, clean up existing data, and with the project architect, prepare for the export to the new system.
• Provide expert input to the future coding data system, research on industry best practice for product categorization, warehouse/inventory, asset tagging, naming conventions for medical and non-medical supplies.
• Codify and rename all items that need to be added or migrated to new ERP inventory list, historical purchase list or standard list, following the methodology described in the “Items naming and coding convention” or any new standard to be adopted.
• Provide expert input in the design of the future supply chain data format (if any digital data standardization foreseen).

Catalogue coding: Codification of items for catalogue:

• Respond to requests for Creation/Coding of all items for the WHO eCatalogue.
• Liaise with relevant staff and technical unit for creation of items for catalogue purpose and to obtain all required data.
• Liaise with Procurement team for tender activities, to define list of items and specifications to be included in the list of items to tender.
• Contribute to the development of non-medical products specifications.

Supply Chain Standardization of items:

• Respond to requests for Creation/Coding of all items for the Supply Chain Standardization exercise.
• Maintain and produce reports on the Standard Items database.

Corporate Procurement reporting:

• Produce official corporate Procurement reports for Donors and Inter-agencies committee.

Other tasks:

• Documentation of Standardization, Creation/Coding process.
• Creation of Item Management SOPs.
• Other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: A first university Degree in Logistics, Supply Chain Management, Information Systems, Business Administration, Engineering or related field.

Desirable: Training in procurement, CIPS, SCOR, or equivalent would be considered as an asset.

Experience

Essential:

• At least 5 years of professional experience in the area of data management within the supply chain area of which at least 2 years in the UN system.
• Proven experience in product data management and item coding, including transitioning to a new ERP system.

Desirable: Experience as data analyst or similar function, with proven experience in a business analyst function within the supply chain area.

Skills

• A sound knowledge of best practices of procurement and/or category management, and inventory management, warehousing.
• Technical knowledge of the different types of goods and respective coding systems.
• Ability to work independently and especially under pressure when working with emergency contexts.
• Ability to take a leadership role and work independently.
• Persuasive and clear communication and interpersonal skills.

WHO Competencies

• Teamwork
  Respecting and promoting individual and cultural differences
  Communication
  Producing results

Use of Language Skills

Essential:

• Expert knowledge of English.
• Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2698 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

)are strongly encouraged to apply for WHO jobs.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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