Logistics Officer

Posting Title: Logistics Officer, FS6 (Temporary Job Opening)

Job Code Title: Logistics Officer

Organization: United Nations Office to the African Union

Duty Station: Addis Ababa, Ethiopia

Posting Period: 04 July 2023 - 01 August 2023

Job Opening Number: 23-Logistics and Supply Chain-UNOAU-213093-J-Addis Ababa (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This post is located under Administration and Support Section within the United Nations Office to the African Union (UNOAU).
The incumbent will be based in Addis Ababa and reports to the Administrative Officer.

Responsibilities

Within delegated authority and under the overall supervision of the administrative officer will be responsible for the following duties:
• Act as the Focal Point for Supply chain and service delivery end-to-end performance including property management issues.
• Provide advice on all matters related to the policy and procedures governing the management of the United Nations Property; Contribute to the development of mission-specific standing operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DFS Directive on Property Management and specific guidelines and SOPs from Supply Chain management and Service Delivery Division.
• Coordinate the Supply Chain planning and Service Delivery activities in UNOAU and report to the Supply Planning and Service Delivery Team in UNHQ as requested.
• Ensure accountability and proper tracking mechanisms to conform to the organizational Supply Chain and Service Delivery performance management framework standards and goals.
• Analyze and monitor the effectiveness of execution of internal control procedures in the UNOAU.
• Lead the implementation of the monitoring and control of UNOAU, Property Management Results-Based Budgeting (RBB) index; Monitor implementation of the key management actions and meeting the organizational targets in the discipline of property management; identify and implement solutions to problematic areas of the Supply Chain performance and continuous improvement.
• Ensure that an effective support organization for the Inventory Management system and internal controls for UN property is sustained.
• Oversee activities related to reviewing and updating fixed assets register for additions and disposals, accumulated depreciation.
• Closing accounts at year-end and supporting reconciliation of accounting balance of fixed assets.
• Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors queries and/or recommendations.
• Ensure activities related to maintaining fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately.
• Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies; Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures.
• Oversees Acquisition Planning for the technical Units.
• Facilitate UNOAU events management by the office including hosting in facilities of other Organization such as AUC or UNECA.
• Oversee assembling of new furniture and repair old furniture such as desks, chairs, tables, shelving units and bookcases; detach, attach and hang pictures for offices, work areas, conference rooms, and supply rooms, etc., as part of the building maintenance.
• Identify requirements and shortfalls within the unit take necessary logistics operations requirements.
• Manages logistics operations including management of logistics assets, material, contracts, and personnel.
• Ensures timely, accountable and cost-effective delivery of cargo and personnel.
• Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Administer and supervise supply chain performance management and Business Intelligence (BI) unit activities and resources to ensure that clients’ needs are met, and that users and business needs and requirements are adequately reflected in the design, integrated and automatic reporting solutions.

Competencies

•PROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

Education

High school diploma or equivalent is required.

Work Experience

Minimum of 10 years of progressively experience in supply chain, service delivery, property management, facilities management or related field is required

Experience in carrying out programmatic/administrative tasks necessary for the functioning of the Unit, including preparation of cost estimates/budgets, reporting on budget/programmed performance, contracting vendor services is required

Thorough knowledge of Enterprise Resource Planning (ERP) applications and the ability to maintain databases and generate reports is required.

Experience in Supply Chain Management operations and Service Delivery in an international environment is desirable.

Experience in IPSAS accounting is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

• This position is temporarily available for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
• While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• The expression "Internal candidates" shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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