Job Title: Business Management Analyst
Organization: UN Women
Location : New York, United States of America
Application Deadline : 21-Jul-23 (Midnight New York,
USA)
Type of Contract : TA International
Post Level : P-2
Languages Required : English
Expected Duration of Assignment : 364 days
UNDP is committed to achieving workforce diversity in terms
of gender, nationality and culture. Individuals from minority groups,
indigenous groups and persons with disabilities are equally encouraged to
apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment,
including sexual harassment, and discrimination. All selected candidates will,
therefore, undergo rigorous reference and background checks.
Background
UN Women, grounded in the vision of equality enshrined in
the Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security. Placing women's
rights at the center of all its efforts, UN Women leads and coordinates United
Nations system efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. UN is expected to
provide strong and coherent leadership in support of Member States' priorities
and efforts, building effective partnerships with civil society and other relevant
actors.
The Division of Management and Administration (DMA) is
responsible for the planning, allocation and management of financial, human and
administrative resources including information communications and technology,
the effective and efficient delivery of essential operations services in UN
Women, continuous development and improvement in operations, policies and
methods to align with UN Women and stakeholders’ evolving business needs and
advisory support to the Executive Director in the formulation and
implementation of the UN Women overall mission, strategy and plans of actions.
The Business Management Analyst reports to the Director and
Deputy Director, DMA. The Business Management Analyst will provide timely
analytical information, coherent policy advice, coordination and liaison
support to the Director and Deputy Director in the strategic management of the
Division as well as technical support to DMA activities related to the
coordination of Enterprise Risk Management and Fraud Risk Management for the
Division as well as support to DMA’s input to the work of the Joint Inspection
Unit. The person will have a proven ability to work and act under pressure and
with discretion in a sensitive and challenging environment. The duration
of the assignment is 364 days. Whereas an external candidate will be offered a
temporary appointment, subject to release agreements, staff members in UN
Women may be administered as a temporary assignment and staff members in the UN
Common system may be administered under a loan arrangement.
Duties and Responsibilities
Provide coordination, liaison support and technical
support to the Director and Deputy Director in the strategic management of the
Division
- Liaise
closely with in-house Divisions, sections and field offices as well as key
partners and stakeholders on workplans, DMA commitments and deliverables;
assist in developing the DMA Strategic Note and AWP;
- Support
the Director and Deputy Director at meetings, including standing meetings
with the Programme Division and Regional and Country Office Operations
Managers;
- Process
and/or prepare the Director’s and Deputy Director’s participation in
meetings and missions/key events;
- Assist
in the follow-up to meetings and corporate initiatives, including the
preparation of relevant notes as appropriate;
- Provide
support to external and internal audit exercises, as well as consolidation
and input to audit management responses
- Coordinate
efforts to meet deadlines related to internal and external organizational
reporting, including for intergovernmental bodies and interagency for
ensuring the required quality standards are observed;
- Provide
sound policy inputs on issues as appropriate, to facilitate the Director’s
and Deputy Director’s decision making and representation with UN Women
staff and external partners;
- Identify,
research, analyze, prepare and/or organize information and briefing
materials for the Director and Deputy Director to facilitate
decision-making and leadership in management strategic planning/review;
- Draft
talking points and/or design presentation materials (including
multi-media) for delivery by the Director and Deputy Director in key
events, meetings and other external fora;
Provide support to Director and Deputy Director at
interagency mechanisms, including UN System Reform
- Coordinate
DMA participation in the Business Innovations Group (BIG) and related
working groups;
- Prepare
briefing materials, including analysis, talking points, and presentations
for interagency meetings on UN System Reform;
- Conduct
data collection, review, and analysis related to UN Women’s participation
and presence in common services and common premises as well as the
efficiency agenda;
- Perform
outreach activities to the Programme Division and field offices as
required.
Provide support to Director and Deputy Director on the
Internal Controls and Delegation of Authority Framework
- Provide
guidance on the Internal Control Framework (ICF) and the Delegation of
Authority Framework Divisions, sections and field offices as required;
- Assist
in ensuring that the ICF and the Delegation of Authority Framework
are up to date and changes are reflected timely;
- Assist
in reviewing proposed Quantum approval roles and thresholds.
Support the Risk Management and Fraud Risk Management
functions
- Support
the management of DMA’s risk register. Within DMA coordinate the
information collection of updated Risks to be updated in RMS;
- Assist
in ensuring timely follow-up to and implementation of risk validation
reports and mitigating actions across all sections in DMA;
- Support
the roll-out and further institutionalization of fraud risk assessments
pertaining to DMA’s areas of work;
- Support
the preparation of risk management reports at various levels in order to
provide an analysis of key risks identified DMA Management decision
making;
- Draft
presentations and talking points for corporate reporting exercises to the
Senior Management Team, Audit Advisory Committee, and other oversight
bodies, as necessary;
Coordinate UN Women’s interactions with the Joint
Inspection Unit (JIU) and onter inter-agency mechanisms
- Within
DMA Coordinate the information collection, questionnaires, interviews, and
related follow up between DMA management and technical experts and the JIU
Inspectors;
- Monitor
DMA related JIU reports and management letters and ensure action is taken
by management as appropriate;
- Prepare
DMA input to the annual reporting to the JIU, HLCM, QCPR, UN
Women’sExecutive Board, and Audit Advisory Committee (AAC);
- Prepare
responses to donors and external stakeholders on DMA related
implementation of JIU recommendations and action taken in response to JIU
reports as required.
Perform other official duties and special assignments
which may be requested by the Director and Deputy Director.
Key Performance Indicators
- Timely
and quality coordination and support is provided to ensure DMA
deliverables are met
- Quality
and timely reporting
- Strong
stakeholders such as sections and field offices
- Regular
and timely monitoring of assigned projects and activities
Competencies
Core Values:
- Respect
for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness
and Sensitivity Regarding Gender Issues
- Accountability
- Creative
Problem Solving
- Effective
Communication
- Inclusive
Collaboration
- Stakeholder
Engagement
- Leading
by Example
Please visit this link for more information on UN Women’s
Core Values and Competencies:
Functional Competencies:
- Affinity
with UN Women mandate on Gender equality and women’s empowerment
- Ability
to work in cross functional team
- Knowledge
of the UN rules and regulations
- Detailed
oriented
- Strong
analytical skills
- Team
player
Required Skills and Experience
Education:
- Master’s
degree (or equivalent) in business or public administration, international
relations, political science, or other related fields.
- A
first-level university degree in combination with two additional years of
qualifying experience may be accepted in lieu of the
advanced university degree.
Experience:
- A
minimum of 2 years of progressively responsible relevant experience
in management and administration within the international and/or corporate
organizations preferably in the United Nations system and its
organizations is required;
- Experience
in drafting reports and analyzing data or information are required;
- Experience
in one or more of the following areas are desirable: procurement,
budgeting, audit and risk management;
- Experience
related to the UN System Reform efforts is desirable.
Language Requirements:
- Fluency
in English, both oral and written, is required;
- Knowledge
of another UN official language is an asset.
Application:
All applications must include (as an attachment) the
completed UN Women Personal History form (P-11) which can be downloaded
from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc.
Kindly note that the system will only allow one attachment. Applications
without the completed UN Women P-11 form will be treated as incomplete and will
not be considered for further assessment.
Note:
In July 2010, the United Nations General Assembly created UN
Women, the United Nations Entity for Gender Equality and the Empowerment of
Women. The creation of UN Women came about as part of the UN reform agenda,
bringing together resources and mandates for greater impact. It merges and
builds on the important work of four previously distinct parts of the UN system
(DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality
and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and
inclusive environment of mutual respect. UN Women recruits, employs, trains,
compensates, and promotes regardless of race, religion, color, sex, gender
identity, sexual orientation, age, ability, national origin, or any
other basis covered by appropriate law. All employment is decided on the basis
of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your
participation in the recruitment and selection process, please include this
information in your application.
UN Women has a zero-tolerance policy on conduct that is
incompatible with the aims and objectives of the United Nations and UN Women,
including sexual exploitation and abuse, sexual harassment, abuse of authority
and discrimination. All selected candidates will be expected to adhere
to UN Women’s policies and
procedures and the standards of conduct expected of UN
Women personnel and will therefore undergo rigorous reference and background
checks. (Background checks will include the verification of academic
credential(s) and employment history. Selected candidates may be required to
provide additional information to conduct a background check.)
Click here for important information for US Permanent Residents ('Green Card' holders).
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