Job Title: Vehicle and Spare Parts Acquisition Planning
Assistant
Organization: United Nations volunteers (UNV)
Host entity: MONUSCO
Assignment country: Democratic Republic of the Congo
Expected start date: 02/10/2023
Sustainable Development Goal: 16. Peace, justice and strong
institutions
Volunteer category: International UN Volunteer Specialist
Type: Onsite
Duration: 12 months
Number of assignments: 1
Duty stations: Goma
Details
Mission and objectives
MONUSCO/MONUC was established in 1999 under the auspices of
the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests
MONUSCO to support efforts of the Government of DRC towards the protection of
civilians, through a comprehensive approach involving all components of
MONUSCO, including through reduction of the threat posed by Congolese and
foreign armed groups and of violence against civilians, including sexual and
gender-based violence and violence against children to a level that can be
effectively managed by the Congolese justice and security institutions; and to
support Stabilization through the establishment of functional, professional,
and accountable state institutions, including security and judicial
institutions. The project aims at a better understanding of the most serious
violations of human rights law and international humanitarian law in DRC and
supports the leadership of the Mission through informed policy and decision
making on future vetting of security forces through risk assessment and
mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.
Context
Assignment is non-family (GOMA)
Task description
Within the delegated authority, the Vehicle and Spare Parts
Acquisition Planning Assistant will be responsible for the following duties and
participate in the business processes for the acquisition of various services
and commodities (e.g., vehicle spare parts, workshop tools, and equipment), in
accordance with the section acquisition plan, to support the Transport Section
and the Mission mandate. She/he will assist to monitor the overall supply chain
plan and perform acquisition planning activities to ensure resources are used
in an optimal way to meet customer requirements. • Assists in the preparation
of the annual (draft) acquisition plan prior to the budget formulation as part
of the mission logistics planning process based on section priorities. • Assist
in the reporting analyses by using IT/Computer skills and develop analytical
charts. • Develop and maintain local database to keep records/logs in ways that
optimize performance. • Monitors section requisitions of the assigned
categories to ensure purchase requests are based on the forecasted acquisition
plan. • Maintains proper and complete records of administrative documents of
all related to the acquisition transactions, purchase order, petty cash invoices,
and proformas for accountability and easy reference. • Assist in preparations
of distribution plan for vehicle spare parts, batteries, tires and workshop
tool / equipment and communicate the same with SCM and MOVCON to ensure final
delivery. • Assist in obtaining quotations from the local market for spare
parts, tires and batteries etc, whenever required considering the best value
for money BVM. • Implements the mission policies and procedures, Standard
Operating procedures (SOPs), guidelines and instructions governing the
acquisition planning and requisitioning process. • Prepare fleet and assets
management reports, customized reports, gathered information on all fleet
assets and provided in-depth reports periodically and when requested. • Assist
in providing fleet status report for the preparation of the sections budget,
raising and or following up acquisition of vehicles and spare parts, shipping,
receiving, inspection, numbering/ registration, pre-delivery service and
warranty registration. • In coordination with Sector Transport Officers conduct
annual physical verification exercise of all MONUSCO Transport Section assets,
ensured that follow-up actions are implemented, and a timely report is produced
on the results as per the year-end instructions from the mission. • Generate
assets reports from the database and analyze statistical information, identify
trends and developments in fleet-related matters that will assist in decision
making. • Assist in the implementation of the Mission Vehicle and spare parts
Acquisition Plan to ensure that the mission fleet is optimized to meet the
requirements. • Prepare asset disposal plan on a regular basis and report to
the Head of the Unit to ensure that vehicles and spare parts which meet
write-off criteria are regularly disposed of and arranged with the support and
guidance from the Property Management Unit. Furthermore, UN Volunteers are
required to: • Strengthen their knowledge and understanding of the concept of
volunteerism by reading relevant UNV and external publications and take active
part in UNV activities (for instance in events that mark International
Volunteer Day); • Be acquainted with and build on traditional and/or local
forms of volunteerism in the host country; • Reflect on the type and quality of
voluntary action that they are undertaking, including participation in ongoing
reflection activities; • Contribute articles/write-ups on field experiences and
submit them for UNV publications/websites, newsletters, press releases, etc.; •
Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote
or advise local groups in the use of online volunteering, or encourage relevant
local individuals and organizations to use the UNV Online Volunteering service
whenever technically possible.
Eligibility criteria
Age
27 - 80
Nationality
Candidate must be a national of a country other than the
country of assignment.
Requirements
Required experience
5 years of experience in the following fields: Acquisition
planning, software/application management, UMOJA, spare parts and inventory
management, transport operations, and experience as a vehicle mechanic is
desirable. Experience in other UN Missions or AFPs is an advantage. Advance
computer knowledge and working experience with the MS Office programs such as
MS Word. MS Excel and MS Access are mandatory, word and Outlook
Area(s) of expertise
Transport, Logistics and Inventory, Transport
Driving license
Yes Required
Languages
English, Level: Fluent, Required French, Level: Working
knowledge, Required
Required education level
Bachelor degree or equivalent in in transport and inventory
(High school diploma or equivalent is required) A valid driving license and
certificate of safe driving record are required.
Competencies and values
• Integrity and professionalism: demonstrated expertise in
area of specialty and ability to apply good judgment; high degree of autonomy,
personal initiative and ability to take ownership; willingness to accept wide
responsibilities and ability to work independently under established procedures
in a politically sensitive environment, while exercising discretion,
impartiality and neutrality; ability to manage information objectively,
accurately and confidentially; responsive and client-oriented. •
Accountability: mature and responsible; ability to operate in compliance with
organizational rules and regulations. • Commitment to continuous learning:
initiative and willingness to learn new skills and stay abreast of new
developments in area of expertise; ability to adapt to changes in work
environment. • Planning and organizing: effective organizational and
problem-solving skills and ability to manage a large volume of work in an
efficient and timely manner; ability to establish priorities and to plan,
coordinate and monitor (own) work; ability to work under pressure, with
conflicting deadlines, and to handle multiple concurrent projects/activities. •
Teamwork and respect for diversity: ability to operate effectively across
organizational boundaries; ability to establish and maintain effective
partnerships and harmonious working • relations in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity and gender;
• Communication: proven interpersonal skills; good spoken and written
communication skills, including ability to prepare clear and concise reports;
ability to conduct presentations, articulate options and positions concisely;
ability to make and defend recommendations; ability to communicate and
empathize with staff (including national staff), military personnel,
volunteers, counterparts and local interlocutors coming from very diverse
backgrounds; ability to maintain composure and remain helpful towards the
staff, but objective, without showing personal interest; capacity to transfer
information and knowledge to a wide range of different target groups; •
Flexibility, adaptability, and ability and willingness to operate independently
in austere, remote, and potentially hazardous environments for protracted
periods, involving physical hardship and little comfort, and including possible
extensive travel within the area of operations; willingness to transfer to
other duty stations within area of operations as may be necessary. • Genuine
commitment towards the principles of voluntary engagement, which includes solidarity,
compassion, reciprocity, self-reliance, and commitment to the UN core values.
Other information
Living conditions and remarks
The Democratic Republic of Congo is the second largest
country in Africa, and as a result is quite diverse. Living conditions
therefore vary between MONUSCO duty stations, with all usual amenities present
in the capital Kinshasa, but only very basic conditions in remote duty stations
in the provinces, where, for instance, there may be no guarantee of public
power supply nor running water. The ability to live and work in difficult and
harsh conditions of developing countries is essential. Accommodation is very
expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large
towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive
(as everything is imported). For food, local markets offer a much cheaper
alternative. All MONUSCO duty stations are considered non-family duty stations,
except for Kinshasa, Lubumbashi and Entebbe which are now considered family
duty stations, and most are currently under UN Security Phase III (“relocation
phase”: internationally-recruited staff are temporarily concentrated or
relocated to specified sites/locations). In addition to insecurity related to
the relatively volatile political situation as well as various conflict
situations, certain places are subject to increasing street and residential crime,
including in Kinshasa and Goma. Some degree of medical service is provided in
all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO
personnel to enter the DRC, while others are compulsory for all other incoming
persons. It is possible for incoming MONUSCO personnel, including UN
Volunteers, to be asked to provide proof of some or all vaccinations, though
this is unlikely. All UN Volunteers must ensure that they are up-to-date with
all appropriate vaccinations, which should be clearly and properly endorsed in
the International Certificate of Vaccination (“carte jaune”). Malaria is
present virtually throughout the DRC, and it is therefore recommended to take
prophylaxis. The unit of currency is the Congolese Franc. The US dollar is the other
preferred currency. It may be impossible to exchange traveller’s checks away
from the capital city. Credit cards are usually accepted in major hotels only
in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu,
Kisangani), UN Volunteers are recommended to open US Dollar bank accounts,
while in other places, banks may be absent (including ATMs) and VLA payments
will be processed in cash. UN Volunteers have the possibility to send part of
their allowances to a bank account abroad. In addition to French, there are
four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and
Swahili.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme
that welcomes applications from qualified professionals. We are committed to
achieving diversity in terms of gender, care protected characteristics. As part
of their adherence to the values of UNV, all UN Volunteers commit themselves to
combat any form of discrimination, and to promoting respect for human rights
and individual dignity, without distinction of a person’s race, sex, gender
identity, religion, nationality, ethnic origin, sexual orientation, disability,
pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid-19) in line with the applicable host entity policy
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