Supply Officer

Posting Title: Supply Officer, P4

Job Code Title: Supply Officer

Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo

Duty Station: Goma, Democratic Republic of the Congo

Posting Period: 19 July 2023 - 22 August 2023

Job Opening Number: 23-Logistics and Supply Chain-MONUSCO-208403-R-Goma (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the office of Chief Life Support Section of the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO), based in Goma. The incumbent, Supply Officer (Chief, Rations Unit), will report to the Chief of Life Support Section under the overall guidance of the Chief Service Delivery.

Responsibilities

• Operationally manages food-rations contract(s) by providing effective and timely planning, oversight management and coordination of supply support operations.
• Plan, Integrates, and monitors the implementation of supply support plans at assigned field mission.
• Responsible for responding to the queries of internal and external audits. Implements the recommendations by the Office of Internal Oversight (OIOS).
• Plans and coordinates food-rations supply support to military and police contingents in all phases of the mission, i.e. start-up, sustaining, expanding, contracting, liquidating.
• Manages a field supply operation.
• Monitors and reports on the performance of the contractor(s), specially in respect of Food safety, quality, timely delivery, compliance with contractual obligations and cost-objectives.
• Undertakes detailed research and develops formal submissions/recommendations to senior management concerning issues involving food-rations supply contract claims.
• Develops response to contractual and legal issues about claims management.
• Identifies and implements improved claims management processes and systems that directly affect all peacekeeping missions.
• Manages review of market research and best practices in contract development, identifies areas for improvement, trains staff, and adapts such practices to United Nations (UN) requirements.
• Develops reviews, evaluates, and upgrades policy and procedures for use by field supply staff.
• Authorizes requirements for commercial procurement.
• Manages budget allocation and control of all equipment and stores received, stored, and distributed by the mission.
• Supervises assigned staff.
• Performs other related work as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, supply chain management, procurement, contract management or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Certification in Food Safety Management Systems (FSMS) (ISO:22000 or equivalent) and/or HACCP principles is required.

Work Experience

A minimum of seven (7) years of progressively responsible experience in supply services, administration, logistics, project management, or related area is required.

At least five (5) years of experience in at least two of the following areas is required: (a) Food-rations Operations; (b) Food-rations Quality Management; (c) Contracts Management; (d) Supply-chain Management.

At least two (2) years of supervisory experience is required.

Experience in managing support/ Supply services in a field operation of the United Nations Common System or a comparable international organization is desirable.

Training and experience in electronic rations management systems is desirable.

Five (5) years’ experience in managing food-rations supply operations in military or police or international organization, in a conflict/post-conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This job opening is to identify the most qualified candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO). Candidates endorsed by the FCRB but not selected will be placed on the Supply Officer, P-4 roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process.

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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