Project Coordinator - Regional Statistics Project

Job Title: Project Coordinator - Regional Statistics Project  (Botswana)

Organization: Southern Africa Development Community (SADC)

Reference Number: SADCP001

Work Level: Skilled

Job Type: Contract

Salary: 46,530.00 - 50,823.00

Duration: 1 - 2 Years

EE Position: No

Location: Botswana

Job Description

Main Purpose

Under the direct supervision of the Senior Officer – Research and Statistics, the Project Coordinator shall lead the implementation and coordination of the SADC Regional Statistics Project.

Duties of the Project Coordinator

The main responsibility of the Project Coordinator is to ensure the effective implementation of the Project Component including Administration, Financial Management, Procurement, Monitoring & Evaluation, cross-component learning, and Activities Management, in consultation and coordination with the World Bank and SADC Statistics Unit to make sure that the project achieves its intended objectives.

Specifically, the Project Coordinator shall undertake the following:

• Prepare annual project plan with budget and report on progress as per the SADC results-based planning and monitoring & evaluation framework;
• Assist in the implementation of the project activities listed in the project work plans, oversee the implementation of financial and audit procedures, procurement plans, and ensure alignment with the provisions outlined in the Financing Agreement and the guidelines of the Project Operations Manual;
• Review, coordinate and ensure the effective implementation of the project procurement processes as per the Annual Procurement Plan and in line with the Project Procurement Strategy and World Bank procurement procedures;
• Ensure timely and effective financial management reporting of the Project activities as per the SADC financial and audit procedures for the Project;
• Ensure the administrative and logistics preparations required for implementation of the Project activities are undertaken timely and effectively;
• Prepare Project progress reports in line with the Project and SADC reporting requirements and in compliance with the SADC Project Management System;
• Maintain a high-level project internal control and facilitate the annual Project Audits for the project;
• Responsible for the coordination and reporting of the measures and actions of the Project Environmental and Social Commitment Plan (ESCP) as per stipulated timeframe;
• Prepare technical documents and ensure planning and execution of Steering Committee Meetings for the Project;
• Review, implement and update the Project Stakeholder Engagement Plan (SEP);
• Develop, implement and report on Output and Impact Key Performance Indicators (KPIs) for project implementation activities and on policy instruments guiding regional statistical activities;
• Capacitate Member States in results-based planning and monitoring & evaluation to align national statistical strategies to regional policy instruments on statistics;
• Establish robust project monitoring and evaluation systems and lead the mid-term and external project evaluation;
• People management responsibility through supervision of Project Implementation Unit (PIU) officers;
• Coordinate periodic (twice a year) virtual/hybrid meetings with other Project PIUs to exchange experiences on project implementation; and
• Carry out any other duties as delegated by Management.

Requirements

Qualifications and Experience

Education

A first degree and a master’s degree in Economics, Statistics, or other relevant social sciences from an internationally recognised institution.

Professional Certification

Professional Certification in monitoring & evaluation and project management will be an added advantage

Specialised knowledge

• Development and implementation of results-based framework
• Project Management
• Proficient in use of ICT hardware and software relevant to the position
• Advanced skills in written and verbal communication 
• Excellent ability to analyse, summarise and synthesise discussions from Meetings in a coherent way in reports

Experience

• At least 7 years’ experience in development and implementation of results-based monitoring and evaluation systems of policy frameworks and of project activities
• Experience as a Project Coordinator in coordination and implementation of relevant activities with administrative, procurement and financial management responsibilities
• Experience as Project Coordinator, preferably a Project funded by a multilateral bank/institution.

Skills Requirements

• Conflict management skills
• Decision-making skills
• International relations skills
• Interpersonal skills
• Leadership skills
• Negotiation, persuasion, advocacy, networking, relationship building and stakeholder management skills
• Organisational skills (planning, budgeting, work prioritisation, time management)
• Research, analytical and problem-solving skills
• Strategy and policy development skills
• Team building skills
• Excellent communication skills in written and spoken English; French and / or Portuguese knowledge would be an advantage.
• Planning and priority setting

Competency Requirements

• Capable of maintaining quality whilst working under pressure and adhering to deadlines
• Conceptual and practical thinking
• Customer focused
• Decisive
• Organisational awareness with an understanding of how to engage the organisation to get things done
• Maintain confidentiality and is respectful of sensitive situations
• Methodical and organised, and able to look at the big picture without losing the attention to details
• Professionalism and adherence to good work ethics
• Resilience and personal drive, self-motivation
• Results and performance driven
• Visionary, thinks and acts strategically

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