Position Title: Programme
Support Unit Coordinator
Organization:
International organization for Migration (IOM)
Duty Station: Tunis,
Tunisia
Classification: Professional
Staff, Grade P3
Type of Appointment:
Fixed term, one year with possibility of extension
Estimated Start Date: As soon
as possible
Closing Date: 31 August 2023
Established in 1951,
IOM is a Related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and
advice to governments and migrants.
IOM is committed to a diverse and inclusive work
environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier
candidates, particularly qualified female candidates as well as applications
from the non-represented member countries of IOM. For all IOM vacancies,
applications from qualified and eligible first-tier candidates are considered before
those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered
first-tier candidates:
1.
Internal candidates
2.
Candidates from the
following non-represented member states: Antigua
and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook
Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati;
Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia
(Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint
Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan;
Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented
member states.
Context:
Established in 1951, IOM is the leading inter-governmental
organization in the field of migration and works closely with governmental,
inter-governmental and non-governmental partners. IOM is dedicated to promoting
humane and orderly migration for the benefit of all. It does so by providing services
and advice to governments and migrants.
Under the direct supervision of the IOM Chief of Mission
(CoM), and in close coordination with the Heads of Units, the Programme Support
Unit Coordinator will primarily be responsible for the management and coordination
of Programme Support Unit activities including project conceptualization,
proposal development, monitoring, and evaluation, and supporting internal and external
communication for IOM projects/programmes.
Core Functions / Responsibilities:
1.
Manage and oversee the day-to-day
activities of the Programme Support Unit (PSU), including supervising and
providing guidance to PSU staff in the reporting, the development of concept
notes or proposals, and monitoring and evaluation, and communications and
public information, cognizant of IOM framework, strategies, systems, and
templates as well as the requirements from various donor countries.
2.
Coordinate and provide
substantive support for fund raising efforts, including proactive donor liaison
and relationship building, overseeing mapping, and tracking of donors to
identify new funding opportunities, and the development of new programs and
projects in coordination with Heads of Units including resource management, the
Chief of Mission, the relevant program managers, the Regional Office as well as
partners’ organizations in the public/private sectors.
3.
Support the Chief of
Mission and Heads of Units on inter-agency coordination, support and ensure
coordination of the UN Network on Migration to establish IOM’s strong
leadership role in the area of migration, in coordination with the Resident Coordinator’s
Office and partner agencies.
4.
Act as the Liaison and
Policy Focal Point and respond to and/or coordinate inputs for information
requests from Headquarters, the Regional Office, other IOM missions and
external partners, such as donors, partner agencies, implementing partners, etc.
5.
Support the Resource
Management Unit to coordinate with Project Managers with donor contract management
through guiding and coordinating the administrative and budgetary aspects of new
and ongoing projects, including advising on activation, processing, endorsement,
records-keeping and submissions on PRIMA in line with specific IOM internal requirements
and procedures.
6.
Provide substantive support
to Head of Units and Programmme/Project Managers where needed on consolidating
information and inputs for requests managed by the PSU, and for liaison with
Regional Office (RO) and Headquarters (HQ) and relevant IOM country offices,
with authorities, United Nations agencies, Non-Governmental Organizations,
Government and other stakeholders.
7.
Support the Organization’s
project management actions by preparing and reviewing project funding submissions,
proposals, and appeals, as well as supporting Units and Resources Management
with submission of General Agreements (GAs), Memorandum of Understanding (MoUs),
Letter of Agreements (LoAs), and other types of contracts when necessary.
8.
Assist in ensuring on-time
and accurate planning, organization and implementation of the Reporting and
Monitoring and Evaluation (M&E) workplans by Programmme/Project Managers (PM),
including updating of the project, reporting and contract schedules for all IOM
Tunisia projects.
9.
Prepare policy briefings in
relation to the CoM’s liaison functions for the Government of Tunisia, senior
partners, visiting delegations and donors, liaising with respective programme managers
for related organizational events and partner United Nations Country Team
(UNCT) organizations.
10.
Strengthen the development
of knowledge base within the mission including working with PMs to strengthen
systems for collecting data/information needed for the drafting of regular progress
reports being submitted to the donor and Headquarters to ensure the requisite deadlines
are met.
11.
Coordinate and oversee the
development and dissemination of communications, reports, information products
(infographics, info sheets etc) and various media resources based on key messages
and concerns in the context of Tunisia.
12.
Revise and oversee the
strategic direction and implementation of the mission’s external communication
strategy, including the utilization of social media communication tools
(including but not limited to Twitter, Facebook, IOM website) to increase
awareness of IOM’s work in Tunisia, regionally and globally.
13.
Perform such other duties as
may be assigned.
Required Qualifications and Experience:
Education
•
Master’s degree in
Political or Social Science, Migration, International Relations, Law, or a related
field from an accredited academic institution with five years of relevant
professional experience; or
•
University degree in the above
fields with seven years of relevant professional experience.
Experience
•
Demonstrated experience in coordinating
projects and providing policy support;
•
Demonstrated experience in donor
liaison; and,
•
Experience in liaising with
governmental authorities, other national/ international institutions and Non-Governmental
Organisations (NGOs).
Skills
•
In-depth knowledge of the broad
range of migration-related subject areas dealt with by the Organisation; and,
•
Knowledge of UN and bilateral
donor programming.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and French is required
(oral and written).
Proficiency of language(s) required will be specifically evaluated
during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World
Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff
members must abide by and demonstrate these five values:
•
Inclusion and respect for diversity: Respects and promotes individual
and cultural differences. Encourages diversity and inclusion.
•
Integrity and transparency: Maintains high ethical standards and acts
in a manner consistent with organizational principles/rules and standards of conduct.
•
Professionalism: Demonstrates ability to work in a composed, competent
and committed manner and exercises careful judgment in meeting day-to-day challenges.
•
Courage: Demonstrates willingness to take a stand on issues of importance.
•
Empathy: Shows compassion for others, makes people feel safe, respected
and fairly treated.Core Competencies –
behavioural indicators level 2
•
Teamwork: Develops and promotes effective collaboration within and across
units to achieve shared goals and optimize results.
•
Delivering results: Produces and delivers quality results in a service-oriented
and timely manner. Is action oriented and committed to achieving agreed outcomes.
•
Managing and sharing knowledge: Continuously seeks to learn, share knowledge
and innovate.
•
Accountability: Takes ownership for achieving the Organization’s priorities
and assumes responsibility for own actions and delegated work.
•
Communication: Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies
– behavioural indicators level 2
•
Leadership: Provides a clear sense of direction, leads by example
and demonstrates the ability to carry out the Organization’s vision. Assists others
to realize and develop their leadership and professional potential.
•
Empowering others: Creates an enabling environment where staff can
contribute their best and develop their potential.
•
Building Trust: Promotes shared values and creates an atmosphere of
trust and honesty.
•
Strategic thinking and vision: Works strategically to realize the
Organization’s goals and communicates a clear strategic direction.
•
Humility: Leads with humility and shows openness to acknowledging own
shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to
be mobile.
Any offer made to the candidate in relation to this vacancy notice
is subject to funding confirmation.
This selection process may be used to staff similar positions
in various duty stations. Recommended candidates endorsed by the Appointments and
Postings Board will remain eligible to be appointed in a similar position for a
period of 24 months.
The list of NMS countries above includes all IOM Member
States which are non-represented in the Professional Category of staff members.
For this staff category, candidates who are nationals of the duty station’s country
cannot be considered eligible.
Appointment will be subject to certification that the
candidate is medically fit for appointment, accreditation, any residency or
visa requirements, and security clearances. Subject to certain exemptions, vaccination
against COVID-19 will in principle be required for individuals hired on or after
15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on
the respective closing date. No late applications
will be accepted.
How to apply:
Interested candidates are invited to submit their
applications via PRISM, IOM e-Recruitment system, by 31 August 2023 at the
latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through
the IOM e-Recruitment system. The online tool also allows candidates to track the
status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 18.08.2023 to 31.08.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment
process (application, interview, processing, training or other fee). IOM does not
request any information related to bank accounts.
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