Programme Support Officer

Position Title: Programme Support Officer (Programme Support Unit (PSU))

Organization: International Organization for Migration (IOM)

Duty Station: Kyiv, Ukraine

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date:   As soon as possible

Closing Date: 16 August 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1.         Internal candidates

2.         Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM), and the Program Coordinator (Partnership and Programme Development) and direct supervision of Project Development Officer (Monitoring and Evaluation) and in close collaboration with the thematic programme unit management, the Programme Support Officer will support the Mission’s resource mobilisation and external liaison functions by providing technical inputs as well as administrative and logistical support for project development, reporting and fundraising actions, internal co-ordination and the development of strategies that respond to new and emerging challenges for IOM Ukraine, (Under L3 Emergency).

Core Functions / Responsibilities:

1.   Provide technical inputs and information to support the design and development of new programmes/projects based on solid results frameworks responding to emerging priorities, in close coordination with the D/CoMs, Regional Office, Headquarters, Programme Managers, as well as with Government and donor counterparts and relevant partners.

2.   Maintain up-to-date knowledge of all projects and programmes implemented by IOM Ukraine.

3.   Provide budget and administrative support for the coordination of new and ongoing projects, including for aspects related to activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures. Liaise between IOM financial officials and Programme Managers to help ensure that the latter are observant of IOM and Donors’ financial requirements.

4.   Consolidate and analyse data on programme implementation and indicators and co-ordinate with Programme Managers to assist with the preparation of regular progress reports to be submitted to donors, partners and IOM Regional and Headquarters.

5.   Support the effective implementation of projects by contributing to results-based reporting in line with IOM internal guidance and policies and donor requirements, using IOM corporate tools such as Project Information and Management application (PRIMA), and other tracking mechanisms.

6.   Support fundraising actions by liasing with donor counterparts, organising and attending meetings and field visits, compiling and providing information to donors, and producing or contributing to the preparation of information products, overviews, talking points and briefing packs.

7.   Provide technical and administrative information and guidance on relevant and thematic fundraising strategies, and actively contribute to the mission's fundraising efforts by compiling and analysing information on strategic migration-related initiatives, donor policies and priorities, recommending new funding opportunities in close coordination with Program Managers.

8.   Support integration with Monitoring and Evaluation (M & E) frameworks and resources in partnership with the Monitoring, Evaluation, Accountability and Learning (MEAL) Unit Manager.

9.   Provide or coordinate inputs for information requests from Headquarters, the Regional Office (RO), other IOM Country Office (CO) and external partners, such as donors, government, partner agencies, and implementing partners.

10.              Participate in training sessions and workshops to support capacity development of new and existing team members, particularly in relation to reporting and project development, and including team members from program units where applicable, and emphasise training on internal systems and donor protocols.

11.              Keep accurate and pertinent records of correspondence, project development and reporting files and administration, including maintaining tools such as the Project Tracking Matrix, SharePoint, and PRIMA.

12.              Provide technical inputs to help support reporting or project development functions for issues relating to United Nations Country Team (UNCT) or United Nations Country Team/Humanitarian Country Team (UNHCT) internal planning, programming, and other IOM and UN core Working Groups or frameworks.

13.              In close collaboration with the Information Management Unit, maintain up-to-date knowledge of project and programme results implemented in Ukraine; maintain a database tracker of projects and key information to assist in rapidly responding to questions and updates for donors and talking points.

14.              Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

•   Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies or a related field from an accredited academic institution with two years of relevant professional experience; or

•   University degree in the above fields with four years of relevant professional experience.

Experience

•   Previous experience working in an international organization and knowledge of the UN is essential;

•   Previous experience with and knowledge of foreign government funding mechanisms is essential;

•   Experience in project development, implementation and/or support, including in relation to reporting, fundraising and donor relations, project monitoring and evaluation activities, is required;

•   Previous work in relevant issues such as migration, displacement, humanitarian, recovery and stabilisation issues across Ukriane is desired.

Skills

•   Ability to supervise, coach, and direct staff and manage operations in transitional contexts;

•   Good knowledge of programme management cycle;

•   Project development and report writing skills, including for developing results matrices and logframes, and critical analysis;

•   Proven and demostrated computer skills and knowledge of, Microsoft applications, spreadsheets, word processing etc. is essential;

•   Excellent communication, coordination and time management skills are required.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

•   Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

•   Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•   Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•   Courage: Demonstrates willingness to take a stand on issues of importance.

•   Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

•   Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•   Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•   Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

•   Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

•   Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date.   No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 16 August 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 03.08.2023 to 16.08.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

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