Logistics Assistant

Posting Title: Logistics Assistant, FS5

Job Code Title: Logistics Assistant

Organization: United Nations Logistic Base (UNLB)

Duty Station: Brindisi, Italy

Posting Period: 31 July 2023 - 29 August 2023

Job Opening Number: 23-Logistics and Supply Chain-UNLB-214385-R-Brindisi (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.

This position is located in the United Nations Global Service Centre, Brindisi, Italy within the Innovation & Infrastructure Support, Solution Factory Cell, Supply Chain Service.

This position reports directly to the Chief, Innovation and Infrastructure Support.

Responsibilities

Within delegated authority, the Logistics Assistant will be responsible for the following duties:

LOGISTICS SUPPORT AND COORDINATION
• Identifies all routine logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifeline commodities and services such as fuel and rations in coordination with the mission logistics supply section/unit.
• Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients.
• Reviews Mission's logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission location.
• Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods.
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Documents requirements and background information used for data analysis.

TRANSPORT/MOVEMENT MANAGEMENT
• Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes, and troop deployment/rotations.
• Coordinates and ensures assignments for the cooperative use of vehicles and equipment with contingents and other UN agencies.
• Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required.
• Prepares documentation for review of mission asset holdings including vehicle, for senior management review and decision making.
• Completes periodic reports and documentation regarding provision of logistics support.
• Ensures regions are fully supported with all parts and materials as needed in coordination with the other support sections and regional hubs as necessary.

ASSET MANAGEMENT
• Ensures proper storage of items in warehouse or transit.
• Ensures timely issuance and delivery of material spare parts needed for mission clients.
• Conducts regular inventories of assets under their responsibility.
• Assists in the process of assets disposal, including hazardous waste, through applicable methods, in compliance with all UN international and local regulations, rules and requirements.

Competencies

• PROFESSIONALISM: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is required.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in remote logistics operations, supply, supply-chain management, or large-scale fleet management or asset management or related area is required.

Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment of the information submitted in the application according to the evaluation criteria of the job opening, and it may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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