Associate Movement Operations Officer

Position Title : Associate Movement Operations Officer

Organization: International organization for Migration (IOM)

Duty Station : Niamey, Niger

Classification : Professional Staff, Grade P1

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date :   As soon as possible

Closing Date :     13 August 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1.         Internal candidates

2.         Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

Under the direct supervision of the Movement Operation Officer, the Associate Movement Operations Officer will be responsible for apply basic theoretical knowledge and administrative skills in supporting the execution and coordination of the resettlement operations and work plans for Operations Assistants in Movement for timely departures of refugees and migrants to their destinations in compliance with the required procedures.

Core Functions / Responsibilities:

1.   Provide technical and administrative assistance for the timely delivery, coordination, and implementation of all operations activities in Niger.

2.   Liaise with relevant counterparts in destination countries, embassies, the United Nations High Commissioner for Refugees (UNHCR), and other local authorities on issues related to refugee processing and movement operations in Niger.

3.   Closely coordinate movements related to selection mission processing, interviews, visa processing, full pre-departure activities, and pre-departure orientation where required. Generate movement statistical and narrative reports and submit to the supervisor at the end of each activity.

4.   Review and recommend the endorsement of bills and invoices from transport contractors, and other services providers prior to payment.

5.   Draft Terms of Reference TORs, participate in the recruitment of national Operations assistant staff and participate in annual staff performance reviews in close coordination with supervisors.

6.   Investigate designated Operation business components and recommend improvements.

7.   Attend Movement Operations meetings as requested and draft updates for the supervisor.

8.   Monitor coordination of movements from camps, with the airport, transit center, medical, and other partners as needed and check if compliance and requirements are met. Follow-up for timely assignment of medical and operations escorts to preflight. Control record keeping of pro-flight files, and timely closure of files.

9.   Strictly comply with IOM Data Security and Privacy guidelines.

10.              Track and follow up on the timely preparation and signature of loan fund forms (Transportation Warrants, Promissory Notes) as applicable in the Unit.

11.              Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

•  Master’s degree in Law, Project Management or Travel, Transport and Logistics or a related field from an accredited academic institution of relevant professional experience; or

•  University degree in the above fields with two years of relevant professional experience.

Experience

•  At least two years of work experience at the Airline or travel agency in the area of operations and coordinating the work of others.

•  Previous working experience with NGOs or international organizations, is an added advantage.

Skills

•  Knowledge of Canadian, European and US IOM resettlement procedures is an advantage.

•  Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross-cultural facilitator.

•  Accuracy in handling and reporting data, with attention to processes and detail.

•  Mature individual and able to work on overtime, when requested and independently.

•  Strong computer skills - Word, Excel and Internet; past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a distinct advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

•  Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

•  Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•  Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•  Courage: Demonstrates willingness to take a stand on issues of importance.

•  Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

•  Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•  Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•  Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

•  Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

•  Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

•  Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

•  Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

•  Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

•  Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

•  Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date.   No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 13 August 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 31.07.2023 to 13.08.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

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