Administrative Officer

Posting Title: Administrative Officer, P3

Job Code Title: Administrative Officer

Organization: Office of the United Nations Special Coordinator for the Middle East Peace Process

Duty Station: Jerusalem

Posting Period: 27 July 2023 - 25 August 2023

Job Opening Number: 23-Administration-UNSCO-213305-R-Jerusalem (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the Office of the United Nations Special Coordinator for the Middle East Peace Process (UNSCO) in Jerusalem.

The incumbent reports to the Chief Mission Support of UNSCO (political) and UNTSO (peacekeeping). As part of the integrated Front Office of the Chief Mission Support, the incumbent supports both missions’ programme of work in multiple duty stations across six countries. The incumbent contributes to the implementation of the missions’ mandates by providing professional, logistical, and administrative support.

The Special Coordinator represents the Secretary-General and leads the UN system in all political and diplomatic efforts related to the peace process, including in the Middle East Quartet. He serves as the Secretary-General’s Personal Representative to the PLO and the Palestinian Authority and as his Envoy to the Middle East Quartet. UNSCO, under the guidance of the Special Coordinator and Deputy Special Coordinator/Resident and Humanitarian Coordinator. UNSCO also coordinates the humanitarian and development work of UN agencies and programs in the Occupied Palestinian Territory, in support of the Palestinian Authority and the Palestinian people. The first United Nations Special Coordinator was appointed and the office of UNSCO established in June 1994 following the signing of the Oslo Accord. UNSCO is a field office under the auspices of the Department of Political and Peacebuilding Affairs and works in close consultation with its relevant counterparts. Learn more about the mission's mandate at http://www.unsco.org/about.asp

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

Human Resource Management
• Effectively coordinates actions relative to the administration of human resources activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.


Budget and Finance
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the program plan. Coordinates the production of programme reports.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.

General Administration
•Oversees work related to procurement, billing and receipt of income from various services, operational travel program, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
•Reviews adequacy of departmental space requirements.
•Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
•Supports the HoMs and CMS in UN Management reform initiatives related to operations, including formulating policy guidance for the organization, management, and implementation of overall strategies, policies, in the areas of administration, enterprise risk management, audit management, delegation of authority framework, inter-agency cooperation.
•Acts as an intermediary with military component , UN common system, national authorities, and UNHQ counterparts.
•Undertakes ongoing review of all service providers and services arrangements with a view to strengthen partnerships and improve services.
•Collects and analyzes data to identify trends or patters; provides insights through graphs, charts, tables and reports to enable data-driven planning and decision-making.
•Performs other related work as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensures the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field.
• A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At least five (5) years of progressively responsible experience in human resources, budget, finance or general administration is required.

Experience in handling complex organizational issues at the international level in the Middle East in political and/or peacekeeping settings or comparable international organization is required.

Hands-on experience with UN administrative policies and practices, data analysis, audit, enterprise risk management and delegation of authority framework is required

Experience in supporting the military component, liaising with UN common system entities, national authorities, UNHQ counterparts and service providers is required.

Experience in drafting reports and guidance documents, policies, and standard operating procedures is required.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 June 2023, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, Chad, China, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya, Liechtenstein, Luxembourg, Madagascar, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Mozambique, Myanmar, Namibia, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Apply Now