Transport Officer

Posting Title: Transport Officer, FS6

Job Code Title: Transport Officer

Organization: United Nations Support Office in Somalia

Duty Station: Mogadishu, Somalia

Posting Period: 05 July 2023 - 19 July 2023

Job Opening Number: 23-Transportation-UNSOS-206825-F-Mogadishu (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in Transport Section within the United Nations Support Office in Somalia (UNSOS) and is based in Mogadishu, Somalia. The Transport Officer reports to the Chief, Transport Section.

Responsibilities

Within delegated authority, the Transport Officer will carry out the following duties:

Fleet Operations Management duties:
• Determines the overall requirements for UN-owned vehicles and associated assets in close
liaison with the Chief Transport Section.
• Develops and implements the Mission Vehicle Acquisition Plan in order to ensure that the mission fleet is optimised to meet the requirements.
• Makes recommendations as for the optimum means of vehicle acquisition, with due consideration to the unique aspects of the mission, which includes the operation of mostly armoured vehicles, and where most vehicles are operated by dispatch drivers.
• Supports the Chief Transport Management in exploring opportunities for deriving efficiencies through the pooling of mission and agency resources, with the aim of addressing possible duplication, reducing vehicle holdings, and offering shared maintenance facilities.
• Ensures that assets are received, issued and disposed according to UN regulations and rules.
• Monitors vehicle utilization through either monthly trip tickets or, in missions so equipped, through the Electronic Vehicle Monitoring System (EVMS). Install EVMS (carlogs) and training other colleagues in the carlog installation.
• Monitors the UN-owned fleet to ensure that vehicles are being efficiently utilised and makes recommendations as to the balance between UN-owned and leased vehicles based on a cost- benefit analysis. Where possible, makes arrangements for the co-operative use of vehicles and equipment with other UN agencies.
• Monitors the overall performance of fleet maintenance, taking into consideration the requirements of individual types based on the age and technical performance of each make/model.
• In close co-operation with the maintenance and supply officers, monitors vehicle maintenance costs and develops the Vehicle Procurement Plan based on the optimum disposal time for mission fleet.
• Compiles periodic reports and documentation regarding fleet status and deployment for onward transmission to UN Headquarters in order to permit budget and operational planning.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Tracks and records fleet disposition at all times in order to analyse and project future needs.
• Liaises with commercial insurers and United Nations insurance specialists to ensure that coverage is adequate.
• Provides technical expertise on safety inspections and drafts reports to the Chief Service Delivery Management on unsafe vehicle operation for onward transmission to the Chief of Mission Support.
• Manage all contracts falls under fleet ops management unit
• Supervise and manage dispatch services across mission area.
• Monitors distribution of non-expendable transport assets.
• Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Prepares Business Object Reports.
• Implements the Vehicle Replacement Policy.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides inputs for statistical report on transport fleet utilization and composition.
Somalia Sectors Motor Transport duties:
• Manages a fleet of vehicles within a specific geographic area of responsibility in the mission in accordance with the decisions of the Mission Vehicle Establishment Committee and current Department of Peacekeeping Operations/Department of Filed Support policies and directives.
• Manages timely maintenance of a multi-type vehicle fleet at multiple workshops in separate locations and delivered to clients in a timely manner.
• Ensures that standard quality control procedures are followed in the Transport Maintenance Workshops.
• Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as required.

Fleet Vehicle Inventory Unit duties:
• Monitors distribution of non-expendable transport assets.
• Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Prepares Business Object Reports.
• Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
• Implements the Vehicle Replacement Policy.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
• Provides inputs for statistical report on transport fleet utilization and composition.
• Participates in the technical evaluations of bids received from vendors through the Procurement Section.
• Ensures the constant availability of vehicles for temporary assignment in support of one- off and emergency tasks as directed by a Chief of Unit/Section, Transport.
• Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
• Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established.
procedures and guidelines.

Transport Dispatch duties:
• Ensures the routine transportation requirements are identified within the area of responsibility.
• Analyzes transportation requests and supervises route planning and reconnaissance.
• Establishes service timetables and driver rosters.
• Prepares and disseminates information regarding transport services and transport facilities available to customers.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
• Ensures the provision of regular shuttle bus services along established routes.
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
• Provides transportation briefings to incoming personnel at check-in.
• Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
• Ensures that files and documentation related to assigned duties are maintained and prepares reports for supervisors.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
• Ensures that driving test assessments are conducted for UN personnel.

Maintenance Workshop duties:
• Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer's standards.
• Conducts vehicle inspections.
• Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
• Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuellog software packages is accurate and up-to-date.
• Supervises the diagnostics activities and analyses reasons for technical faults.
• Supervises product upgrades initiated by a vehicle manufacturer.
• Liaises with the manufacturer representatives for after sales warranty and technical fault claims.
• Identifies requirements for spare parts, hand tools and workshop floor equipment and raises requisitions.
• Supervises international or local vehicle technicians responsible for one or more of the following specialized systems: automotive electrical system including Electronic Vehicle Monitoring System (EVMS); air conditioning systems; suspension systems; braking systems (including ABS systems); body work and painting.
• Supervises the international or local vehicle technicians responsible for one or more of the following specialized areas: diagnostic and fault finding; quality control/assurance; road testing; vehicle recovery.
• Assists with training and coaching of international or local vehicle technicians within his/her expertise.
• Performs other related duties as required.

Competencies

Professionalism: Knowledge of Knowledge of Fleet Operations Management. Ability to oversee both Transport Fleet and Maintenance operations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid national or international driving license is required.

Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

Work Experience

At least ten (10) years of progressively responsible experience in motor vehicle transport operations management, general maintenance of fleet or related field is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first-level University degree.

Experience in international operations in transport asset’s management, fleet maintenance and/or fleet operations in conflict or post-conflict settings is desirable.

Proven ability and experience in establishing Scope of Work (SOW), technical evaluations for third party contacts is desirable.

A minimum of 3 years of progressively responsible experience in supervising a team is desirable.

Experience in performance management, data management, performance reporting (i.e. Power Business Intelligence (BI)) is desirable.

Experience in Enterprise Resources Planning (ERP) tools (i.e. SAP, UMOJA, etc) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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