Staff Welfare Assistant

Posting Title: Staff Welfare Assistant, FS5 (Temporary Job Opening)

Job Code Title: Staff Welfare Assistant

Organization: United Nations Mission in the Republic of South Sudan

Duty Station: Juba, South Sudan

Posting Period: 20 July 2023 - 07 August 2023

Job Opening Number: 23-Human Resources-UNMISS-214482-J- (M)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is in the Welfare Unit of the United Nations Mission in South Sudan (UNMISS), Headquarter in Juba. Classified in the "E" category and as a non-family duty station. The Staff Welfare Assistant reports directly to the Chief Staff Welfare Unit.

Responsibilities

Within delegation of authority, the Staff Welfare Assistant at this level will be responsible for the following duties:

• Assists in developing programmes designed in improving staff members’ living and working conditions within the mission area.
• Assists in creating a caring and stress-free environment whereby staff members feel that their well-being is given due importance.
• Increases staff awareness and information about social and recreational opportunities available of resources to them in the mission through contributing to the induction training of new staff, by producing a guide to the local amenities, regularly updating information posted on the intranet system, and developing links with local resources as appropriate.
• Improves the recreational and social opportunities for staff by convening representative staff welfare committees.
• Assists in developing regular recreational activities for staff (such as outings, film nights and other social events) and works in partnership with administration to secure a staff recreation space and gym.
• With the chief of unit, facilitates increased welfare initiatives in the Field Offices and Team sites through offering support to committees and fostering the development of new committees.
• Provides assistance in developing the expertise, profile, and capacity of the Welfare Unit by identifying funding opportunities.
• Assists in assessing the welfare needs within the mission and provides a focal point for welfare initiatives within the mission.
• Assists in managing Welfare contracts (PX, Cafeterias, etc) and ensures that they meet performance expectations.
• Monitors stock of welfare owned equipment in the storage locations at MHQ and Field Offices including preliminary actions for stock replenishments.
• Assists Receipt and Inspection Unit with the inspection of welfare goods and ensure compliance with specifications of purchase orders.
• Provide technical advice to Chief Welfare, FAOs, and Welfare Committees on all matters related to welfare owned equipment.
• Participate in the preparation and performance of welfare acquisitions measures (drafting description of preliminary technical specifications for requirement, evaluation criteria, goods inspection, submission of deficiency reports, performing technical evaluations)
• Performs any other duties as assigned.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma and advanced skills are required.

Work Experience

At least eight (8) years of experience in planning recreational and welfare events is required, in which at least 4 years within a field operation.

Experience in organizing conferences, corporate events or management of leisure facilities is desirable.

Experience in Contract Management is desirable.

Experience in maintaining welfare-related technical equipment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for six months, possibility of extension subject to availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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