Requisitions Officer

Posting Title: Requisitions Officer, FS6 (Temporary Job Opening)

Job Code Title: Requisitions Officer

Organization: United Nations Investigative Team for Accountability of Da’esh/ISIL

Duty Station: Baghdad, Iraq

Posting Period: 26 July 2023 - 02 August 2023

Job Opening Number: 23-Logistics and Supply Chain-UNS-SPM UNITAD-214731-J-Baghdad (X)

Staffing Exercise: N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located within the United Nations Investigative Team to promote accountability for crimes committed by Da'esh / ISIL (UNITAD) and will be based in Baghdad. Iraq. The incumbent will report to Chief Acquisition Planning and Requisition Unit.

UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da'esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by ISIL (Da'esh) in Iraq.

Responsibilities

Within delegated authority, the Requisitions Officer will be responsible for the following duties:

• Supervises the requisitioning of diverse services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, constructions and building maintenance materials, furniture and fixtures, stationery and office supplies, forensic equipment etc.) within the mission and prepares complex requisitions for the assigned categories;
• In collaboration with the Acquisition Planning Unit, Mission Support Center, and Centralized Warehousing Section, prioritizes requisition, preparations as per Mission Priority Projects while taking into accounts changing priorities and emergencies, resulting into an optimal delivery schedule to meet mission’s requirements;
• Implements procedures to ensure that requisitions for services and commodities are properly prepared and reviewed such that they are issued in a timely manner to ensure appropriate procurement action and reliable flow of supply for the mission;
• Ensure that internal orders are raised timely for items to be supplied from existing inventory of Strategic Deployment Stock (SDS) or surplus stock in other missions.
• Ensures that correct items are selected from the Material Master when raising shopping carts to buy from catalogues related to global or regional systems contracts;
• Works in close collaboration with internal stakeholders, such as the technical units within Service Delivery and Supply Chain Services/Sections, and assists in the preparation of the technical specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR), etc. for various services and commodities not available from existing stock or systems contracts and ensure maximum standardization is used in requisitions;
• Ensures that all requisitions for goods have accompanying requisitions for freight forwarding, as appropriate, and include guidelines for suppliers for detailed packing instructions and delivery plan by destination;
• Ensures adequate lead times from requisitioning so that realistic foreseen delivery dates are duly inserted in the requisitions; also ensures that all requisitions are in compliance with contract terms and agreed delivery schedules;
• In collaboration with Acquisition Planning Officers, ensures that service contracts requirements and maintenance plans are duly requisitioned with standardized terms and conditions;
• Performs local market searches for immediately required goods and services, obtains the same through accepted procurement procedures, gathers relevant information for further processing;
• Ensures implementations of mission’s policies and procedures, including Standard Operating Procedures (SOPs), guidelines and instructions, governing the requisitioning and procurement process. Ensures the periodic review and maintenance of same;
• Develops the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hard copy records for quality control purposes and ensure proper audit trail;
• Oversees individual yearly work plans and supervises staff of the Requisitioning Unit; establishes priorities and sets performance goals for staff; recommends and coordinates training programs; actively engages in management performance duties and ensures the provision of guidance development, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility;
• Provides strategic guidance to the Chief Acquisition Planning Section on quality control issues related to requisitioning of the Mission Priority Projects;
• Participates in the formation, implementation and monitoring of the UNITAD Demand Plan;
• Performs other duties as required.

Competencies

•Professionalism: Knowledge of the substantive field of work in the area of supply chain management, in particular acquisition planning, logistics and requisitioning processes, with good understanding of field support operations, program/contract execution and administration. Good understanding of internal procurement policies, practices, and procedures. Conceptual analytical and evaluative skills to conduct independent research and analysis as well as review and edit the work of others. Knowledge of and ability to apply various United Nations rules, regulations policies and guidelines, in particular procurement related policies and practices, in work situations. Ability to provide technical and procedural advice on a broad range of supply chain management areas. Demonstrated ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High School Diploma (or equivalent) is required. A technical or vocational certificate in at least one of the following areas is required: logistics, supply chain management, business administration and procurement.

The minimum year of relevant experience is reduced to five (5) years for candidates who possess a first level university degree.

Work Experience

A minimum of ten (10) years of progressively responsible experience, including at least three years at the international level, in supply chain management, logistics, procurement, administration or related area, is required.

Experience with MRP (Material Requirement Planning), ERP (Enterprise Resources Planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of scheduling, procurement, and logistics processes is required.

Experience in SAP, Dashboard and Power Business Intelligence (BI) is required.

Previous work experience in the UN or a similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of Arabic is desirable.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is funded through a trust fund and temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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