Job Title: Procurement Clerk (5 Positions)
Organization: United Nations Volunteers (UNV)
Assignment country: Ukraine
Expected start date: 17/07/2023
Sustainable Development Goal: 16. Peace, justice and strong
institutions
Volunteer category: National UN Volunteer Specialist
DoA reserved for persons with disabilities: No
Host entity: UNDP Ukraine
Type: Onsite
Expected end date: 01/06/2024
Number of assignments: 5
Duty stations: Kyiv, Dnipro, Lviv, Mukachevo, Odesa
Details
Mission and objectives
UNDP supports strategic capacity development initiatives to
promote inclusive growth and sustainable human development. Together with
national, regional and local authorities, civil societies, private sector, UNDP
strives to support Ukraine in its efforts to eliminate poverty, develop
people’s capacity, achieve equitable results, sustain the environment, and
advance democratic governance. UNDP is in line with 2030 Agenda and the
Sustainable Development Goals (SDGs), to achieve national strategic capacity
development.
Context
This UNV assignment is part of The United Nations Recovery
and Peacebuilding Programme (UN RPP). The UN RPP has addressed priority needs
in the east of Ukraine arising since the outbreak of the armed conflict in
spring 2014. The Programme supports the economic recovery of war-torn
communities, further accelerating the decentralization and health-care reforms
in these regions and strengthening community security and social cohesion in
target communities. After the large-scale Russian invasion began on 24 February
2022, the Programme expanded its activities to the most war-affected oblasts of
Ukraine, located primarily in the east and south of Ukraine. Based on previous
experience and to support the strengthened resilience and early recovery of
war-affected communities in the selected target areas of Ukraine, UNDP and the
European Union, a long-term partner (including for UNDP’s programme in the
east), have in parallel launched the “EU4Recovery – Empowering Communities in
Ukraine” (EU4Recovery) project, which will ensure a multiplier effect by
further expanding key interventions mentioned above. UNDP Ukraine invites
applications from highly qualified, motivated and experienced Ukrainian
professionals for the post of the Procurement Clerk.
Task description
Within the delegated authority and under the supervision of
RPP Field Operations Manager or his/her designated mandated representative(s),
the Procurement Clerk will: 1. Provide technical support to procurement and
operational activities: - Support the procurement processes including
preparation of the draft versions of Terms of References (ToR), technical
specifications, memos, other supporting documentation for Request For
Quotations (RFQ) /Invitation To Bids (ITB)/Request For Proposals
(RFP)/Individual Consultants (IC) engagements after comments of RPP Procurement
Unit specialists, consolidate received quotations, bids or proposals and
supporting documents for evaluation. - Drafting of solicitation documents and
preparing negotiations at ERP “Quantum”. - Participate in the analysis of
tender documents for procurement of goods and services connected with Programme
needs, draft evaluation minutes/reports and contracts. - Contribute to the
procurement process to ensure that it is fair, competitive, transparent,
ethical and provides best value for money as well as the procurement action is
in accordance with UN rules and regulations, procedures and instructions. 2. Assist
with managing urgent procurement documentation with respect to the
administrative work, communications, workflow, and filing of all documents
related to procurement. 3. Provide written unofficial translations of documents
related to procurement process from/into English/Ukrainian/Russian.
Eligibility criteria
Age
27 - 80
Nationality
Candidate must be a national or legal resident of the
country of assignment.
Requirements
Required experience
3 years of experience in procurement/supply chain, logistics
or related areas, on the national or international level. Experience in the
usage of computers and office software packages (MS Word, Excel) and advanced
knowledge of spreadsheet and database packages, experience in handling
web-based management systems. Knowledge of public procurement principles would
be desirable.
Area(s) of expertise
Administration, Procurement and contracting, Logistics and
Inventory
Driving license
-
Languages
Ukrainian, Level: Fluent, Required English, Level: Working
knowledge, Required
Required education level
Bachelor degree or equivalent in Procurement, Logistics,
Management, Economics, Law, Business Administration, Public Administration,
Engineering or other relevant areas will be given due consideration, but it is
not a requirement. Secondary Education is required. Minimum 5 years (with
Secondary Education) or 3 years (with Bachelor’s Degree) of relevant experience
is required.
Competencies and values
• Achieve results • Think innovatively • Learn continuously
• Adapt with agility • Act with determination • Engage and partner • Enable
diversity and inclusion
Other information
Living conditions and remarks
As it is a national UN Volunteer's assignment, the volunteer
shall organize his/her accommodation by themselves. This is a full-time
assignment. The contract lasts for the period indicated in the vacancy with
possibility of extensions subject to availability of funding, operational
necessity and satisfactory performance. However, there is no expectation of
renewal of the assignment. Entitlements of National UN Volunteer Specialist:
Monthly Volunteer Living Allowance (VLA): • USD 1534 - Kyiv • USD 1268 -
Dnipro, Lviv, Mukachevo, Odesa VLA (equivalent in UAH) is provided monthly to
cover housing, utilities and normal cost of living expenses. This includes
Well-Being Differentials for the period while the ICSc applies hardship
classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum,
one-time payment. Medical and life insurance: • Medical insurance: The UN
Volunteer and eligible PFU dependents will receive UNV provided medical
insurance coverage. Coverage for UN Volunteers begins from the Commencement of
Service and normally ceases one month after the last day of the UN Volunteer
Contract date. • Life Insurance: UN Volunteers are covered by life insurance
for the duration of the UN Volunteer assignment. If a UN Volunteer dies during
the UN Volunteer assignment, the eligible designated beneficiaries will be entitled
to receive a life insurance lump sum. Leave entitlements: • Annual leave: UN
Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed
month of the UN Volunteer assignment. Unused accrued Annual Leave up to a
maximum of 30 days is carried over in case of a contract extension within the
same UN Volunteer assignment. Unused accrued Annual Leave may not be carried
over in case of reassignment or a new assignment. • Learning leave: Subject to
supervisor approval and exigencies of service, UN Volunteers may request up to
ten working days of Learning Leave per consecutive 12 months of the UN
Volunteer assignment, starting with the Commencement of Service date, provided
the Learning Leave is used within the contract period • Certified Sick Leave:
UN Volunteers are entitled to up to 30 days of certified sick leave based on a
12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick
Leave: UN Volunteers receive seven days of uncertified sick leave working days
in a calendar year. This amount will be reset at the established interval
period. You can check full entitlements at the duty station at
https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service
is available at https://explore.unv.org/cos
Inclusivity statement
United Nations Volunteers is an equal opportunity programme
that welcomes applications from qualified professionals. We are committed to
achieving diversity in terms of gender, care protected characteristics. As part
of their adherence to the values of UNV, all UN Volunteers commit themselves to
combat any form of discrimination, and to promoting respect for human rights
and individual dignity, without distinction of a person’s race, sex, gender
identity, religion, nationality, ethnic origin, sexual orientation, disability,
pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid-19) in line with the applicable host entity policy
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