Finance Officer

Position Title: Finance Officer (Migrant Protection, Return and Reintegration)

Organization: International Organization for Migration (IOM)

Duty Station: Dakar, Senegal

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1.         Internal candidates

2.         Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands;

Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Senior Regional Resources Management Officer in Dakar; and the direct supervision of the Regional Finance and Budget Officer (RFBO) for West and Central Africa (WCA), the Finance Officer (Migrant Protection, Return and Reintegration) will assist the Resources Management Officer (RMO) in monitoring and supporting the Emergency Trust Fund for Africa (EUTF) budget, accounts and financial reports of all the Country Offices in the Region that manage Joint Initiative (JI) Project, in addition to the Special Measures Project (SMP) and MPRR (Migrant Protection, Return and Reintegration) Project in the SLC Region.

Core Functions / Responsibilities:

1.  Assist the RMO to monitor and oversee the financial management of all activities including oversight of financial expenditure and accountability; and undertake financial analysis of all activities in the offices implementing the EU funded projects.

2.  Assist the RMO to oversee and coordinate the preparation and review of EU financial reports in accordance with IOM regulations and EU regulations and established procedures.

3.  In coordination with Project Managers, the RO Coordination Unit and RMO, prepare budget reports, proposals and revisions in Project Information and Management Application (PRIMA).

4.  Contribute to the budget control process and analyse variances between the budget and actual expenditures for all the JI projects.

5.  Contribute to the creation of draft general instructions and Standard Operating Procedures (SoPs) to be shared with all WCA IOM Offices in the areas of general administration, finance and human resources.

6.  Contribute to the capacity building initiatives to train local staff on EU and IOM’s administrative/financial policies and procedures.

7.  As assigned by the RFBO, undertake travel to offices in view to building financial management capacity of administrative and finance staff in the field.

8.  Assess monthly financial reports for all JI Projects and advise to resolve anomalies and unusual trends.

9.  Contribute to ensure compliance with all administrative and financial rules, instructions, regulations and procedures related to the EU funded project(s).

10.             Perform such other duties as may be assigned by the RFBO.

Required Qualifications and Experience:

Education

•   Master’s degree in Business Administration, Finance, Accounting, Auditing or related fields from an accredited academic institution with two years of relevant professional experience; or,

•   University degree in the above fields with four years of relevant professional experience.

Experience

•   Experience in accounting, financial management and reporting;

•   Experience in preparing clear and concise financial and management reports;

•   Experience working in and with international institutions;

•   Experience with internal control assessment, internal or external audit;

•   Previous work experience in the Region is an advantage;

•   Previous working experience in emergency operations is an advantage; and,

•   Experience with EU budgeting rules is mandatory.

Skills

•   Knowledge of International Public Sector Accounting Standards (IPSAS);

•   Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage;

•   Familiarity with financial oversight and public administration is an advantage; and,

•   Knowledge of MS Office products and good computer literacy skills are required.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written). Working knowledge of either Portuguese or any local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

•   Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

•   Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

•   Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

•   Courage: Demonstrates willingness to take a stand on issues of importance.

•   Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

•   Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

•   Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

•   Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

•   Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

•   Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date.   No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 23 July 2023 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 10.07.2023 to 23.07.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

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