Drivers

Job Title: Drivers

Organization: UNDP

Job Identification: 11799

Location: Accra, Tamale, Ghana

Apply Before: 07/14/2023, 07:00 AM

Job Schedule: Full time

Grade: G2

Vacancy Type: Fixed Term

Practice Area: Governance

Contract Duration: 1 Year with Possibility for extension

Education & Work Experience: High School certificate

Other Criteria: Valid Driver’s license

Required Languages: English

Vacancy Timeline: 2 Weeks

Mobility required/no mobility: no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

The United Nations Human Settlements Programme (UN-Habitat) is the United Nations agency responsible for human settlements, mandated to promote socially and environmentally sustainable towns and cities, with the goal of providing adequate shelter for all; within the overall objective of the United Nations to reduce poverty and promote sustainable development. UN-Habitat in Ghana works with partners within the framework of Government-UN Sustainable Development (UNSDP) which responds to Ghana’s development priorities and Sustainable Developments (SDGs) for People, Planet, Peace and Partnerships by 2030.

UN-Habitat contributes to the achievement of Ghana’s Coordinated Programme of Economic and Social Development Policies (2017-2024) and the Ghana Beyond Aid Charter towards Ghana@100 (2057). 

An agile UN-Habitat in Ghana that is working and co-creating with partners and communities to accelerate sustainable urban development seeks to engage the services of a Driver.

Under the overall guidance of the Head of Office and the direct supervision of the Programme Associate, the Driver is responsible for providing efficient driving and clerical duties for the running of the Office. The Driver promotes a collaborative, client-oriented approach consistent with UN rules and regulations.

Position Purpose 

The Driver assists in the effective and efficient management of the office by providing driving and administrative support to management. The driver applies and promotes a client-oriented approach consistent with UN-Habitat rules and regulations, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. 

Duties and Responsibilities

SUMMARY OF FUNCTIONS 

• Ensures provision of reliable and safe driving services     
• Ensures cost-savings through proper use of vehicle
• Ensures proper day-to-day maintenance of the assigned vehicle
• Ensures availability of required documents/supplies
• Provides of Administrative support

1.) Ensures provision of reliable and safe driving services, focusing on the following achievements:

• Driving project vehicle for the transport of authorized personnel and delivery and collection of mail, documents and other items, 
• Meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required

2.) Ensures cost-savings through proper use of vehicle, focusing on the following achievements:

• Accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports

3.) Ensures proper day-to-day maintenance of the assigned vehicle, focusing on the following achievements:

• Timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4.)   Ensures availability of all the required documents/supplies, focusing on the following achievements:

• Monitoring of vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle are in place and updated
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents

5.)   Provides administrative support, focusing on the following achievements:

• Provides administrative support to operational activities such as front counter support.
• collect and deliver pouch, delivery of mail, issue purchase orders to vendors, collect supplies, put up UN-Habitat flag.
• Performs any other duties with the functional profile as assigned and deemed necessary for the efficient functioning of the office as directed.
   

Supervisory/Managerial Responsibilities: Not Applicable
 

Competencies

Core

Achieve Results  

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 

Think Innovatively  

 LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously  

 LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 

Adapt with Agility 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  

Act with Determination  

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 

Engage and Partner   

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships 

Enable Diversity and Inclusion  

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  
 

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Direction	Effective Decision Making	Ability to take decisions in a time and efficient manner in line with one’s authority, area of expertise and resources
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Business Management	Customer Satisfaction	Ability to anticipate client's upcoming needs and concerns
Ethics	Ethics Education and Training	Ability to provide education and training on ethics, values, and standards and promote staff awareness of ethical behaviour and ethical decision making;
Administration & Operations	Vehicle management	Knowledge of policy & procedures on fleet management
Administration & Operations	Registry & correspondence management	Ability to collect, register, maintain and deliver mail and UN- Habitat  pouch; ability to manage archives

Required Skills and Experience
The Driver should provide reliable and secure driving services to and from any destination. He/she should also be knowledgeable of the proper use of a vehicle and is responsible for its maintenance and upkeep. The driver should be cautious and drive safely to ensure the safety of the passengers and/or items. He/she should also be prompt and timely to ensure that there is no delay for the passengers or the delivery of important items.

Education:

Education 

Secondary Education,    Valid Driver’s license.    

Experience:

• Must be a professional driver who might have worked with an international organization or within the UN system with a safe driving record;
• A minimum of 3 years work experience as a driver including experience driving others. 
• Experience driving high profile dignitaries is an added advantage.
• Knowledge of driving rules and regulations and skills in minor vehicle repair.
• Knowledge of protocol and customs issues

Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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