Job Title: Contracts Specialist, FT, P3, East Jerusalem,
State of Palestine, #125399
Organization: UNICEF
Job no: 564337
Contract type: Fixed Term Appointment
Duty Station: East Jerusalem
Level: P-3
Location: State of Palestine (SoP)
Categories: Supply Management
UNICEF works in some of the world's toughest places, to
reach the world's most disadvantaged children. To save their lives. To defend
their rights. To help them fulfil their potential.
Across 190 countries and territories, we work for every
child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a voice
UNICEF in the State of Palestine works to uphold the rights
of children to access services and protection, from early childhood through to
adolescence. Our objective is to ensure that every child in the Gaza Strip and
the West Bank, including East Jerusalem, irrespective of background or
circumstance, has an equal chance to fulfill their potential. We are working
for every child and young person in the State of Palestine.
How can you make a difference?
The Contracts Specialist (P3) will provide technical
leadership in the implementation of the procurement and/or contracts strategy
for services based on informed risk assessment analysis and assumptions; they
will ensure that a contract plan of action is established and implemented
(establishment of relevant LTAs and frame agreements).
There are a variety of risks faced during the procurement
process (cross-cutting risks and risks in every phase and stage of the process)
which need involvement in risk assessment and planning practical management and
operational measures. To manage and ensure the best value for money and
mitigate risks, creation of a Contracts Specialist is needed as there is a
clear trend and strategic shift from donor funding for delivery of goods to
demand for more complex and high-value infrastructural projects, and/or highly
technical institutional services in the new ADP document.
As the works for procuring services are more complex than
supplies such as sourcing service providers, defining clear TOR including clear
technical evaluation criteria, appropriate pricing, setting pre-bid meeting,
evaluation, awarding contract, monitoring the progress of contract and timely
response to individual case for dispute.
As an advocate for children, you will have the following
duties/tasks:
- Provide
rapid and relevant procurement support and guidance, with a priority on
achieving value for money, to internal customers from Country Office
- Establish
close collaboration with programme sections through involvement in
programme planning, and preparation for implementation of supply
components as well as monitoring and evaluation. Establish accountability
framework with programmes, for delivery of results for children.
- Analyze
supply spend and establish procurement strategies based on category
management to focus on strategic, essential supplies and services that
contribute to results for children, including establishment of long-term
agreements (LTAs) where relevant
- Provide
continuous and updated guidance on procurement for services activities to
all internal customers as required and advise on the most appropriate
procurement strategy.
- Support
procurement planning through coordination with internal customers. Provide
technical support in preparation of appropriate documents, and input on
specifications, on procurement of fundraising services, facilitating
cost-effective and efficient procurement.
- Provide
proactive procurement support, review ongoing and future procurement
requirements. Analyze supply dashboards, implementation rates of key
performance indicators and supply information/data from various systems
and conduct root cause analysis of supply chain bottlenecks and
challenges, with a view to drive improvements and ensure efficient and
effective supply chains for children.
- Collaborate
efficiently and effectively with all members of the procurement team to
maximize the outputs of the team and achieve the unit’s objectives.
- Ensure
appropriate vendor management practices e.g., supply performance reviews
are established and applied.
- Participate
in high-level emergency coordination, implementation and monitoring
meetings with internal and external partners and establish close
collaboration with Procurement Working Group.
- Develop
tender strategies, with a goal to achieve best value for money in
contracting for goods and services for the organization.
- Compile
lists of possible sources of procurement.
- Prepare
and issue international tenders, manage 2-stage RFP evaluation process and
tabulate results in a comparison matrix. Manage bidding processes using
UNICEF web tendering tool, and orienting service providers/suppliers on
the use of the tool.
- Prepare
Contracts Review Committee (CRC) submissions for orders above the CRC
threshold and present the cases to the CRC committee for review and
approval.
- Develop
and prepare complex contracts for procurement of both once-off and
long-term requirements for routine and non-routine services.
- Effectively
manage ongoing long-term contracts for provision of goods and services to
ensure that service provider/supplier’s performance is within stated
service levels.
- Proactively
initiate renewal of contracts before their expiry.
- Assist
in the identification of new service providers/suppliers.
- Carry
out other procurement related tasks as requested by the Supply Manager.
- Secure
compliance with established UNICEF Financial rules & regulations to
maintain the highest level of integrity, standards, and accountability.
- Ensure
a procurement plan is prepared and updated for each Section.
- Ensure
that contracts are in place because of competitive bidding exercises, in a
timely manner and in accordance with UNICEF Financial rules &
regulations and procurement guidelines and processes.
- Maintain
effective working relations and contact with the Supply Division,
Copenhagen, to confer on procurement policies, procedures, and guidance.
Advise the internal customers on policies and procedures.
- Ensure
that effective support to UNICEF and Government capacity-building efforts
are provided to enhance efficient, effective and timely supply delivery,
- Plan,
design and conduct training for UNICEF's staff/consultants and
counterparts in supply management, customs clearance, distribution and
inventory management of supplies and equipment in order to maximize supply
delivery.
- Provide
effective coaching to the staff/consultants as required.
- Promote/drive
supply chain strengthening and change management initiatives with
governments and partners, to ensure efficient and effective supply chains
for children.
- Promote
critical thinking, innovative approaches, and good practices on supply
chain management within the organization as well as with externals to
ensure effective and efficient supply chains for children
- Collaboration
and Partnership
- Provide
advice to the Country Office, Government and implementing partners on
offshore and/or local procurement policies and procedures, delivery and
utilization of UNICEF supplies and equipment; coordinate with the Supply
Division, Copenhagen, on supply policy and/or activities.
- Provide
supply input to donor dialogue, and support development of supply of cash
services components of proposals to donors including budgeting and use of
innovative financing mechanisms for supplies and services.
- Support
assessment of and collaboration with implementing partners including civil
society, establishment of Programme Cooperation Agreements (PCAs), and
monitoring of supply components under Harmonized Approach to Cash
Transfers (HACT).
- Develop
and maintain partnership and collaborative relations with Government, UN
organizations and bilateral counterparts in contracting for services
activities including harmonized and collaborative procurement.
To qualify as a Champion for every child you will
have:
- Advanced
university Degree in Business Administration, Management, Economics,
Supply Chain Management, Logistics, Procurement, Contract/Commercial Law,
International Development, Health or related social science field, or
relevant first-level university degree (Bachelor’s) in conjunction with a
valid relevant professional certification is required.
- A
minimum of five (5) years of relevant experience, at the national and
international levels, in supply, logistics, procurement, contracting,
administration and/or other directly related technical fields is required.
Understanding of development and humanitarian work. Emergency experience
an advantage. Health supply chain management experience an advantage.
- Fluency
in English is required. Knowledge of another official UN language is
an asset.
For more information on the specific technical expertise
needed, kindly visit the below JD.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and
Accountability and Sustainability (CRITAS) underpin everything we do and how we
do it. Get acquainted with Our Values Charter: UNICEF Values
The functional competencies required for this post are:
- Formulating
strategies and concepts (II)
- Analyzing
(II)
- Applying
technical expertise (II)
- Learning
and researching (II)
- Planning
and Organizing (II)
Core Competencies
- Nurtures,
Leads and Manages People (2)
- Demonstrates
Self Awareness and Ethical Awareness (1)
- Works
Collaboratively with others (1)
- Builds
and Maintains Partnerships (1)
- Innovates
and Embraces Change (1)
- Thinks
and Acts Strategically (1)
- Drive
to achieve impactful results (1)
- Manages
ambiguity and complexity (1)
During the recruitment process, we test candidates following
the competency framework. Familiarize yourself with our competency framework
and its different levels: competency
framework here.
UNICEF is here to serve the world’s most disadvantaged
children and our global workforce must reflect the diversity of those
children. The
UNICEF family is committed to include everyone, irrespective of their
race/ethnicity, age, disability, gender identity, sexual orientation, religion,
nationality, socio-economic background, or any other personal characteristic.
We offer a wide
range of benefits to our staff, including paid parental leave,
breastfeeding breaks and reasonable
accommodation for persons with disabilities. UNICEF strongly encourages the
use of flexible working arrangements.
UNICEF strongly encourages the use of flexible working
arrangements. UNICEF has a zero-tolerance policy on conduct that is
incompatible with the aims and objectives of the United Nations and UNICEF,
including sexual exploitation and abuse, sexual harassment, abuse of authority
and discrimination. UNICEF is committed to promote the protection and safeguarding
of all children. All selected candidates will, therefore, undergo rigorous
reference and background checks, and will be expected to adhere to these
standards and principles. Background checks will include the verification of
academic credential(s) and employment history. Selected candidates may be
required to provide additional information to conduct a background check.
Remarks:
This position is not considered an elevated risk role.
However, UNICEF reserves the right to conduct further vetting/assessment within
the scope of child safeguarding as appropriate.
UNICEF’s active commitment towards diversity and inclusion
is critical to deliver the best results for children. For this position,
eligible and suitable females are encouraged to apply.
Mobility is a condition of international professional
employment with UNICEF and an underlying premise of the international civil
service.
UNICEF appointments are subject to medical clearance.
Issuance of a visa by the host country of the duty station, which will be
facilitated by UNICEF, is required for IP positions. Appointments are also
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid). Government employees that are considered for employment with UNICEF
are normally required to resign from their government before taking up an
assignment with UNICEF. UNICEF reserves the right to withdraw an offer of
appointment, without compensation, if a visa or medical clearance is not
obtained, or necessary inoculation requirements are not met, within a
reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to
the next stage of the selection process.
Advertised: 25 Jul 2023 Egypt Daylight Time
Deadline: 08 Aug 2023 Egypt Daylight Time
0 comments:
Post a Comment