Posting Title: Associate
Management and Programme Analyst, P2
Job Code Title: Associate
Programme Management Officer, Administration
Organization: United Nations Human
Security Unit
Duty Station: New York, United
States of America
Posting Period: 27 June 2023 - 10
August 2023
Job Opening Number: 23-Administration-HSU-210037-R-New
York (X)
Staffing Exercise: N/A
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Org. Setting and Reporting
The Human Security Unit (HSU) is responsible for raising
awareness and placing human security in the mainstream of UN activities. The
specific objectives of the Unit are to: (a) manage the United Nations Trust
Fund for Human Security (UNTFHS); (b) advance the application of human security
as a cross-cutting approach to promote peace, development and human rights at
the policy and operational levels within and outside of the United Nations; and
(c) expand political and financial support for human security and its
implementation by the UN system and the international community. The Associate
Management and Programme Analyst reports to the Resource Mobilization Officer
and the Chief of the Unit.
Responsibilities
Within delegated authority, the Associate Management and
Programme Analyst will be responsible for the following duties:
A. Programme Analysis and Support
• Participates in the development, implementation and evaluation of assigned
programmes/projects; monitors and analyzes programme/project development and
implementation; reviews relevant programme documents and reports; identifies
problems and issues to be addressed and proposes corrective actions; identifies
and tracks follow-up actions.
• Carries out basic research on selected aspects of programmes, operations and
other activities, etc., to include collecting, analyzing and presenting
statistical data and other information gathered from diverse sources; and
maintaining the information and knowledge management databases of the HSU.
• Provides substantive support for policy coordination and evaluation
functions, including the review and analysis of emerging issues and trends,
participation in evaluations or research activities and studies.
• Maintains programme files and the integrity of programme and financial
databases, assists in review and analysis of data to identify issues, trends
and best practices; prepares evaluations of the UNTFHS programme portfolio and
Unit data.
• Participates in survey initiatives; assists with design of data collection
tools; issues data collection tools, reviews, analyzes and interprets
responses, identifies problems/issues and prepares preliminary conclusions.
•Contributes to the preparation of various written outputs, e.g. draft
background papers, analytical notes, sections of reports and studies, programme
summaries, etc.
• Provides administrative and substantive support to consultative and other
meetings, conferences, etc., to include proposing agenda topics, identifying
and proposed participants, preparation of background documents and
presentations, handling logistics, etc.
• Undertakes outreach activities, including updating the HSU website; makes
presentations on assigned topics/activities; supports other communications
activities of the HSU including the preparation and distribution of the
newsletter.
B. Budget and Finance
• Coordinates activities related to budget and funding of UN Trust Fund for
Human Security programmes (budget submissions, progress reports, financial
statements and reports, financial agreements, no-cost extensions, reporting
schedules) and prepares related documents/reports (utilization rates, approval
letters, financial agreement and their related annexes, amendments, etc.)
• Supports and backstops Finance and Budget Officer, monitors expenditures and
compares with approved budget; prepares adjustments as necessary; supports
implementation of the cost plan, in terms of staff and non-staff requirements.
• Assists in preparation of Umoja Master Data, transactions and reports (Umoja
ECC and Business Intelligence) and Microsoft Power BI dashboards and excel
databases.
C. Administration
• Serves as a focal point for administrative coordination of the HSU activities
and performs other related administrative duties, as required (e.g., operational
travel programme, monitoring accounts and payment to vendors and individual
contractors for services, physical space planning and the identification of
office technology needs and maintenance of equipment, software and systems; and
regular coordination with relevant focal points as required).
• Drafts or prepares correspondence to respond to inquiries or inform key
stakeholders with respect to relevant financial, budget and programme matters.
• Performs other related duties, as assigned.
Competencies
• Professionalism: Knowledge and understanding of theories,
concepts and approaches relevant to particular sector, functional area or other
specialized field. Ability to identify issues, analyze and participate in the
resolution of issues/problems. Ability to assist with data collection using
various methods. Conceptual analytical and evaluative skills to conduct
independent research and analysis, including familiarity with and experience in
the use of various research sources, including electronic sources on the
internet, intranet and other databases. Ability to apply judgment in the
context of assignments given, plan own work and manage conflicting priorities.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results. Is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively. Listens to others,
correctly interprets messages from others and responds appropriately; asks
questions to clarify and exhibits interest in having two-way communication.
Tailors' language, tone, style and format to match audience; demonstrates
openness in sharing information and keeping people informed.
• Planning& Organizing: Develops clear goals that are consistent with
agreed strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
• Technological Awareness: Keeps abreast of available technology; understands
applicability and limitation of technology to the work of the office; actively
seeks to apply technology to appropriate tasks; shows willingness to learn new
technology.
Education
Advanced university degree (Master's degree or equivalent)
in business administration, public administration, finance, management,
political science, development studies, information technology or a related
field. A first-level university degree in combination with two additional years
of qualifying experience may be accepted in lieu of the advanced university
degree.
Work Experience
A minimum of two years of progressively responsible
experience in project or programme management, administration, budget and
financial management, or related area is required.
Experience working on human security and its application into
projects/programmes is desirable.
Experience in planning, budgeting and monitoring of programmes or projects
using results-based management or equivalent methodology is desirable.
Experience with an Enterprise Resource Planning (ERP) system, Business
Intelligence (BI) and with Microsoft Power Bi, Excel as well as other MS Office
applications is desirable.
Experience with maintaining and troubleshooting technical issues with websites
(Drupal, WordPress or other platform) is desirable.
Experience preparing written materials and/or outreach, advocacy or
communications activities is desirable.
Languages
English and French are the working languages of the United
Nations Secretariat. For this post, fluency in oral and written English is
required. Knowledge of another UN official language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment
exercise which may be followed by competency-based interview.
Special Notice
Appointment or assignment against this position is for an
initial period of one year.
The appointment or assignment and renewal thereof are subject to the
availability of the post or funds, budgetary approval or extension of the
mandate.
The United Nations Secretariat is committed to achieving 50/50 gender balance
and geographical diversity in its staff. Female candidates are strongly
encouraged to apply for this position.
For this position, applicants from the following Member States, which are
unrepresented or underrepresented in the UN Secretariat as of 31 December 2022,
are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and
Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African
Republic, China, Comoros, Cuba, Democratic People's Republic of Korea,
Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel,
Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Liberia, Libya,
Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco,
Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea,
Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the
Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia,
Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab
Emirates, United States of America, Vanuatu.
Should successful candidates refuse to participate in the placement exercise,
which includes, but is not limited to declining a position after being
selected, declining a formal written offer of appointment, withdrawing an
application in Inspira, putting an application on hold in Inspira without prior
approval from the Office of Human Resources Management, failing to respond to
e-mails or phone calls from the United Nations concerning placement exercises
within a reasonable time period or failing to make themselves available for
placement, they shall be considered to have withdrawn their candidacy from the
Young Professionals Programme and shall be removed from the roster. At the
United Nations, the paramount consideration in the recruitment and employment
of staff is the necessity of securing the highest standards of efficiency,
competence and integrity, with due regard to geographic diversity. All
employment decisions are made on the basis of qualifications and organizational
needs. The United Nations is committed to creating a diverse and inclusive
environment of mutual respect. The United Nations recruits and employs staff
regardless of gender identity, sexual orientation, race, religious, cultural
and ethnic backgrounds or disabilities. Reasonable accommodation for applicants
with disabilities may be provided to support participation in the recruitment
process when requested and indicated in the application.
At the United Nations, the paramount consideration in the recruitment and
employment of staff is the necessity of securing the highest standards of
efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and
organizational needs. The United Nations is committed to creating a diverse and
inclusive environment of mutual respect. The United Nations recruits and
employs staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may be provided to support
participation in the recruitment process when requested and indicated in the
application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the
United Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the United
Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual
abuse, or sexual harassment, or if there are reasonable grounds to believe that
they have been involved in the commission of any of these acts. The term
“sexual exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes, including,
but not limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual or
threatened physical intrusion of a sexual nature, whether by force or under
unequal or coercive conditions. The term “sexual harassment” means any
unwelcome conduct of a sexual nature that might reasonably be expected or be
perceived to cause offence or humiliation, when such conduct interferes with
work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the
termination of the perpetrator’s working relationship. Candidates who have
committed crimes other than minor traffic offences may not be considered for
employment.
Due regard will be paid to the importance of recruiting the staff on as wide a
geographical basis as possible. The United Nations places no restrictions on
the eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. The United
Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon
request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff
shall be the necessity of securing the highest standards of efficiency,
competence, and integrity. By accepting an offer of appointment, United Nations
staff members are subject to the authority of the Secretary-General and
assignment by him or her to any activities or offices of the United Nations in
accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by the
Secretary-General.
Applicants are urged to follow carefully all instructions available in the
online recruitment platform, inspira. For more detailed guidance, applicants
may refer to the Manual for the Applicant, which can be accessed by clicking on
“Manuals” hyper-link on the upper right side of the inspira account-holder
homepage.
The evaluation of applicants will be conducted on the basis of the information
submitted in the application according to the evaluation criteria of the job
opening and the applicable internal legislations of the United Nations
including the Charter of the United Nations, resolutions of the General
Assembly, the Staff Regulations and Rules, administrative issuances and
guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the
instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to
applications that have been submitted. Candidates under serious consideration
for selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m.
(New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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