ADMINISTRATION CLERK
Job description
Print out and send relevant documents to various Despatch Manager to collect information
Ensures Documents/reports are checked for accuracy and updated daily
Ensures Reports and documents are filed according to prescribed procedures for audit purposes, i.e. PODs, Trip sheets, etc for audit purposes
Schedules to attach monthly invoices are prepared according to prescribed format
Ensures Figures are calculated according to prescribed formulae
Ensures Reports are submitted timeously , according to the prescribed format
Receipts issued from numbered Receipt Book and receipt numbers recorded on Bank Deposit Voucher
Handles customer queries timeously
Invoices correctly issued and delivered as requested by customers and never duplicated
Signed invoices sent to Regional for payment
Upkeep and tidiness of offices and surroundings managed
Process payments and receipts of income and ensure that transactions are recorded accurately in the General Ledger
Forecast monthly administration costs
Monitoring of Debtors and Creditors
Produce monthly accounting reports
Providing overall support to the Finance Manager
Job description
Print out and send relevant documents to various Despatch Manager to collect information
Ensures Documents/reports are checked for accuracy and updated daily
Ensures Reports and documents are filed according to prescribed procedures for audit purposes, i.e. PODs, Trip sheets, etc for audit purposes
Schedules to attach monthly invoices are prepared according to prescribed format
Ensures Figures are calculated according to prescribed formulae
Ensures Reports are submitted timeously , according to the prescribed format
Receipts issued from numbered Receipt Book and receipt numbers recorded on Bank Deposit Voucher
Handles customer queries timeously
Invoices correctly issued and delivered as requested by customers and never duplicated
Signed invoices sent to Regional for payment
Upkeep and tidiness of offices and surroundings managed
Process payments and receipts of income and ensure that transactions are recorded accurately in the General Ledger
Forecast monthly administration costs
Monitoring of Debtors and Creditors
Produce monthly accounting reports
Providing overall support to the Finance Manager
Requirements
Accounting Degree/AAT or equivalent
Membership of an internationally recognized accountancy institution (e.g. CIMA,ACCA or ACA)
At least three (3) years work experience at supervisory level in a computerized accounting environment.
Work experience in a transport, distribution or supply chain planning environment will be an added advantage
The incumbent must be assertive, decisive with good leadership and communication skills
Applicants must have, among others: Self-motivation; good communicational and organizational skills; Good numeracy and computer literacy skills, and ability to work independently and under pressure
Company profile
Unitrans Botswana, a road freight and fuel and chemical transportation, distribution and logistical Company.
Closing date and application instructions
Applicants with CVs and certified copies of certificates, O MANG and names of two referees should give as much detail as possible, including: Dates of previous Employment and length of Service at each Employer and Salary at each position held and addressed to:
Applicants with CVs and certified copies of certificates, O MANG and names of two referees should give as much detail as possible, including: Dates of previous Employment and length of Service at each Employer and Salary at each position held and addressed to:
Human Resource Manager
Unitrans Botswana
P.O Box 426
GABORONE
Closing Date: 26th April 2019
Location: Gaborone
Company: UNITRANS
Company: UNITRANS
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