Portfolio Manager

Grade: K

Job ID: 13-7204

Location: US-VA-Arlington

# of Positions: 1

Center/Office: CPM - General

Project/Program: SIAPS

Application Due Date: None

Overall Responsibilities

The Portfolio Manager (PM) provides management support to the Country Project Director. S/he supervises field-based Country Project Directors, ensure that quality work plans and reports are delivered on time, mobilize technical and other resources, and liaise with USAID/Washington, other MSH technical units, and other partners to ensure that country programs have the required resources to achieve their goals. The PM provides support to country teams to develop and manage work plans and budgets. S/he is accountable to provide (a) effective supportive supervision to the Country Project Director; (b) mentoring and high quality technical, management and political coaching as needed to the Country Leadership Team; and (c) ensure timely mobilization of relevant, high-quality and effective technical support to the country teams.

Specific Responsibilities

1. Support the Country Project Directors in the design, implementation, and monitoring of programs to achieve the results assigned by USAID Missions and USAID/Washington.
2. Facilitate the technical review and approval of country technical strategies, work plans and budgets.
3. Ensure that all technical and operational inputs required for successful implementation of programs under PM’s responsibility are in place, that the programs run smoothly, adhere to technical quality, fulfill programmatic objectives within budgetary guidelines, and comply with contractual requirements and applicable regulations.
4. With the support of Senior Technical Advisors, ensure appropriate integration of technical approaches and tools into programs’ design and contribute to technical or management cross-fertilization within Systems for Improved Access to Pharmaceutical Services (SIAPS) and MSH.
5. Provide support to Country Project Directors to develop work plans and budgets closely aligned with programs’ technical mandate and in compliance with established standards and procedures. Monitor program implementation and use of resources. Regularly review financial reports with the Deputy Director, Country Programs and SIAPS senior management team.
6. Keep SIAPS senior management informed of project activities, challenges, strategic plans, and team dynamics through scheduled meetings.
7. Facilitate the documentation of programmatic achievements of field office activities, including USAID and other donor reporting requirements, SMS, TraiNet data, SIAPS communication materials and technical reports, and technical reviews.
8. Ensure that Field Office Leadership Team has the knowledge, skills, experience, attitudes and behaviors needed to execute its job, and support Country Project Directors to develop and implement appropriate capacity building plans to address weaknesses or gaps identified.
9. Provide supportive supervision to Country Project Directors as per MSH values, policies, guidelines, and implement an effective performance-management plan which focuses on expected results and Country Project Director accountability, and including regular check-ins, annual appraisals, rewards, training, coaching and career development support.
10. Actively coach and mentor Field Office Leadership Team, as needed to address leadership or management challenges identified, leverage team's strengths, and develop needed technical, management and political/relationship management skills.
11. Support Country Project Directors to identify and prioritize technical support needs, develop short-term technical assistance plan and budget.
12. Collaborate with SIAPS Deputy Directors and the CPM Short-term Technical Assistance Coordinator to identify and mobilize MSH Global Talent and/or external consultants as needed, and ensure timeliness, responsiveness and accountability of internal and external consultants.
13. Ensure and support effective field office participation in MSH Technical Exchange Networks, cross fertilization and south-to-south exchanges.
14. Ensure effective project collaboration, coordination and partnership with the corporate-level Country Operations Support Team, the COMU, the MSH Representative (where applicable) and other projects, Centers and Offices.
15. Contribute to performance evaluations for team members not formally under his/her supervision. Mentor Program Coordinators in the implementation and management of projects. Supervise selected SIAPS and MSH staff, as well as consultants participating in teams under his/her management, in accordance with the project’s and MSH’s norms and standards.

Qualifications

1. Graduate degree in a health-related field with specialized training and/or experience relating to Pharmaceutical Services required; physician, nurse, or pharmacist qualification preferred. MPH or MBA degree advantageous
2. At least Ten (10) years of progressively responsible, related experience is required.
3. Significant relevant experience in pharmaceutical management systems development and strengthening in developing country context required. Relevant experience in international public health with experience in pharmaceutical services and systems strengthening in developing countries strongly preferred.
4. Experience with public health programs supported by bilateral agencies such as USAID and international agencies such as WHO and World Bank preferred.
5. Demonstrated leadership, management, and supervisory abilities, particularly with senior-level colleagues. Well-honed active listening skills, combined with a desire to actively coach, mentor, and provide thoughtful feedback to colleagues, peers, and subordinates.
6. Prior experience and success directing large international donor-funded projects. Demonstrated strategic planning and visioning skills.
7. Familiarity with USG regulations and administrative procedures in the implementation of donor assisted projects.
8. Proven record of aligning diverse, multi-level teams with project mission and vision.
9. Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives and sharing credit.
10. Demonstrated ability to build and maintain relationships with senior-level colleagues, particularly interacting productively, proactively, and comfortably with government agencies, NGOs, private sector groups, USAID, CAs, and donor organizations.
11. Demonstrated strategic agility, diplomacy, conflict management, team building, written and oral communication, and negotiation skills.
12. Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
13. Excellent writing and presentation skills in English are essential.
14. Proficiency in French or Spanish is desired, as are languages of other USAID-supported countries.
15. Ability to travel internationally and domestically as required to support the progress of program activities.

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