Monitoring and Evaluation Advisor

Grade: I

Job ID: 13-7200

Location : BI-Bujumbura

# of Positions: 1

Center/Office: CPM - General

Project/Program: SCMS

Application Due Date: 2014-01-31

Overall Responsibilities

The Monitoring and Evaluation Advisor (senior) will serve as a core member of the project management team and is responsible for developing the project’s M&E plan, including development of a project performance monitoring plan and reporting system to assess the impact of the project activities on health service delivery, disease control and public health. S/He will provide technical leadership and support in M&E related activities including strategic planning, metrics development, data analysis, performance reporting, tool development, communication and M&E capacity building of staff and country counterpart’s. S/he will provide support to the Project Director and Deputy Director to ensure that all necessary information from both routine reporting, as well as from ad hoc data collection efforts and prior approved surveys, is collected, analyzed and used in guiding internal project planning and informing external partners about project activities and accomplishments

In addition, the M&E advisor will develop sound indicators to track the progress of the projects, documenting and communicating the projects results to stakeholders. The M&E Advisor will also be responsible of monitoring the Project progress towards the achievement of the project’s results as stated in the Project’s performance management plan (PMP) of SCMS and Performance Monitoring Matrix as well as M&E plan of SIAPS. The M&E Advisor will provide advice on the development of new tools and approaches for M&E, consolidation of existing tools, design of special studies, data collection and analysis, and capacity building needs.  S/he will be responsible for building the capacity of staff within the CAMEBU, DPML, PNILP and the districts in the M&E and data use areas for decision-making. The M&E Advisor will also coordinate the alignment of the Projects’ inputs to other USAID data collection activities, in order to maximize the use of data in gauging progress.

Specific Responsibilities

M&E

• Support the development and implementation of appropriate plans to monitor progress, evaluate effectiveness, and disseminate achievements.
• Develop, test and finalize operational guidelines/plan for supporting M&E within Burundi
• Maintain data collection systems, ensuring that all necessary information for routine reporting are collected, analyzed and used to guide internal project planning and communicated to external partners
• Complete and submit the PMP report(s) quarterly with the support of the technical advisors.
• Ensure data and reports are regularly entered in the Newdea system
• Conduct appropriate analyses on monthly, quarterly and annual basis; including the use of complimentary data sets and secondary analysis and flag actions areas to the senior project management.
• Link and analyze resource inputs , outputs and outcomes and report on project effectiveness and efficiency
• Communicate performance results, Collect and document projects’ baseline performance, regularly monitor performance highlighting trends and propose corrective actions.
• Prepare TRAINET reports on a regular basis and discuss results with the supervisor.
• Develop and adapt M&E tools as required to complete data collection, analysis and assessment of the supply chain
• Prepare and conduct data quality audits on regular basis
• Work with the senior management team to document and publish nest practices
• Coordinate writing monthly, quarterly and annual reports and take responsibility for compilation of joint project report to the donor and partners

Capacity building

• Specifically provide capacity building through ongoing mentoring and oversight of the M&E technical team for SCMS and SIAPS the supported districts, and the MOH.
• Provide advice on the staffing and other requirements for the strengthening of the national M&E system to support the collection, collation, reporting and use of high quality and valid data.
• Develop and institutionalize appropriate systems and tools for data quality assurance.
• Support the development of staff capacity and data collection systems, ensuring that all necessary information, from routine reporting as well as from ad hoc data collection efforts and special studies, are collected, analyzed and used in guiding internal project planning and in informing external partners about project activities and accomplishments.

Communications:

• Monitor the implementation of the communications plan for SCMS & SIAPS
• Document and disseminate accomplishments of different interventions in the form of reports, publications, and oral presentations.
• Coordinate the completion of the MSH Burundi newsletter, including editing and dissemination plan. Success stories
• Provide day-to-day management and coordination of knowledge management activities, products to support communication strategy

External relationships:

• Liaise with other key stakeholders to support the harmonization of M&E systems and tools currently in use within Burundi.
• Participate in relevant meetings and stakeholders workshops, including those related to PEPFAR performance monitoring system, Strategic Planning and relevant Trainings, serve as a resource that will promote and advocate for the policies and needs to support M&E development within SCMS, SIAPS, MOH and at the district level.
• Perform any other duty assigned by the supervisor. 

Qualifications

1. Masters’ degree in Project Management, Development, in public health, demography, epidemiology, program evaluation,  Socio-Anthropology, or a related field
2. Minimum 4 years work experience in the M&E field with development projects and, international organizations. Experience with PEPFAR, PMI or other US Government development programs preferred
3. High level of skill in different techniques for field work, conducting surveys, data collection and analysis, metrics, including evaluation research, experimental and quasi-experimental design and methods for measuring project and organizational performance against identified goals.  Demonstrated ability to triangulate data from different sources to describe the achievements of different interventions.
4. Extensive practical field experience across a broad range of programmatic areas in development, including, HIV/AIDS, Malaria case management, Supply Chain, and access to pharmaceuticals, project management. .
5. Excellent interpersonal skills and demonstrated ability to interact professionally and build capacity among colleagues from culturally diverse backgrounds and in different settings.
6. Excellent oral and written communication skills. Fluency in English and French is a must
7. Experience in field work, and ability to undertake extensive domestic travel to the supported districts and provinces to harness the culture of data is strongly required. Flexibility and sound judgment are required professional attitudes.

Background Information

Management Sciences for Health (MSH) is a non-profit organization with a mission to close the gap between what is known about public health problems and what is done to solve them, particularly in developing and transitional countries. The USAID-funded Supply Chain Management System (SCMS) and Systems for Improved Access to Pharmaceuticals and Services (SIAPS) projects, both managed and implemented by Management Sciences for Health (MSH) in Burundi, are a comprehensive program of technical assistance, providing technical support to the Burundi health sector.

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