COMPLIANCE, GRANTS & PROGRAM SUPPORT COORDINATOR

Work Location:	Jordan - Amman
Other Possible Locations:
Expected Travel:	up to 30%
Language Requirement:
Employee Duration:	Active Full-Time
Type of Post:	Unaccompanied
Funding:	Approved
*For U.S.-based positions, applicants who are not currently employed by CARE must be U.S. citizens or authorized to work in the United States.
Our diversity is our strength; we encourage people from all  backgrounds and experiences, particularly women, to apply.
DESCRIPTION
CARE is currently seeking a Compliance, Grants and Program Support Coordinator. The Compliance, Grants and Program Support Coordinator is the technical and professional lead on compliance, grant and contract management, as well as associated policy knowledge management for the Syria humanitarian response in the region.   This position will assist Country Offices responding to the Syria crisis to strengthen management and accountability and reduce risk in all areas of Program Support.  This position will support Country Offices in all areas of Program Support, including procurement, asset management, finance, administration, information technology and human resources. The position will oversee the execution of policies and procedures for Program Support developed by CARE HQ. S/he will also identify, record, and share best practices in the area of Program Support. Responsibilities: Proposal Development and Budgeting Support proposal development processes through the provision of technical guidance in respect to agreement formulation and due diligence; Assist in developing concept papers and proposals in collaboration with CD, ACD Program and others.   Conduct research and gather materials required for proposal development, for new proposals or extensions of current projects and support the Program teams in their identification of new funding opportunities.  Documentation of lessons learnt, evaluation/monitoring results, project reports and consolidating information from different projects to inform design of new initiatives and improve existing projects. Ensures that proposal budgets/budget amendments are in line with donor regulations; Recommend or facilitate opportunities to help build staff and partner capacity in budget formulation/management; Contract Management As appropriate coordinate with other key staff in the review of IPIA’s and advise of actual or potential risks, missing or erroneous information.    Review all donor grant, sub-grantee, and contracts and ensure that all concerned staff are aware of associated rules, regulations, reporting requirements.  Ensure awareness of, and communicate all policy changes to concerned staff and partners.  Promptly update CO guidelines/manuals as appropriate for SMT review, approval and dissemination. Support the ACDs, as appropriate, in the preparation of certain donor communications regarding grants and contracts intended for donors, CARE USA, or partners. Ensure that all CO grants and contracts are maintained and updated; ensure all grant/contractual information is securely archived—yet readily accessible by authorized parties if required.  Ensure grant and contract documentation and files complies with CARE’s retention policy and procedures. Advise the Country Directors and/or SMTs of gaps in contract compliance; propose solutions, and work with the country teams to strengthen compliance and enhance the CI code. Provide Support for program staff to improve program quality and monitor program progress and preparation reporting forms for SMT approval.   Ensure that a CO donor reporting schedule is maintained and work with Finance and Program Teams to ensure quality and timeliness of all donor report submissions.  Ensure PMs are familiar with Pamodzi reporting tools. Share relevant tools, guidance and budget and financial monitoring in matters such as budget proposal writing Provide analysis of application of current cost recovery policy and maximization of charges to restricted grants To capture and share creative ways to develop positions, sharing across other projects and leverages to maximize cost recovery, efficiency and value for money Identify gaps in budgeting processes and analysis if the current budgets can support the structures in place Take the lead in ensuring that CO’s are in full compliance with applicable Sub-Agreement Management Policies Program support oversight and staff capacity building  Support COs in the implementation of CARE Program Support policies and procedures. Review CO P/S (procurement, inventory, IT, HR, transport, HR, etc.) structure, processes and staffing and work with COs to address any weaknesses identified Work with COs to make required adjustments to structures and work processes in P/S area. Assist COs and partners in identifying, assessing, training and retaining appropriate staff in finance and P/S positions  Engage, support and when designated manage compliance initiatives as prioritized by the Region, CARE Lead members and other CI members Conduct ongoing needs assessment of compliance shortcomings within country offices and their staff, and advise CARE Lead members and other CI Members, as applicable, of compliance needs (subject matter, training, technical assistance, tools development, etc.).  Based on CO visits and audit and financial reviews, identify areas for improvement that are common across several COs Review all audit reports of all COs in the region and work with CO to remedy weaknesses identified. Requirements: A University degree in appropriate field or in social sciences 5 years of work experience in grants management, contracts compliance project development and coordination, documentation and reporting, project monitoring and evaluation, media and public relations and development of promotional materials Excellent command of English Language (spoken/written), Arabic language is plus Proposal preparation skills including research Excellent Writing skills Computer skills (Spread sheets, Word processing, Power Point, and the Internet).  Budget development and monitoring skills

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