Business Administrator - 00136702

Primary Location: ZA-Gauteng

Job Type: Permanent/Regular

Posting Range: 15 Jan 2014 - 30 Jan 2014

Description

PURPOSE OF THE JOB

To implement sufficient budget and compliance control within the department inclusive of financial administrative tasks, business assurance checklist management, business continuity management and administrative responsibilities linked to the department

RESPONSIBILITIES

Monitor of departmental expenses and action of corrective measures

Consolidate of corporate card claims, pool vehicle statements, training expenses, social club and unallocated accounts

Compile the variance report per budget

Review and update they financial and departmental mandates

Consolidate corporate claims submitted to card division

Complete and forward reporting on operational deliverables

Maintain and update communication gateway distribution lists and departmental contact list

Consolidate training and implementation workshop attendance data received

Track attendance of training and implementation related broadcasts

Capture IT related requests submitted

Design and implement administrative templates and schedules

Administer and manage departmental meetings

Maintain and compile a distribution and contact list

Manage office supplies in terms of stationary, printing and refreshment supplies

Coordinate department travel and accommodation requests

Assist with diary management and provide an administrative support function to the Regional Manager

Conduct monthly payment of office accounts after authorization was obtained

Administer claims and payments

Maintain a hard copy filing system of necessary documentation

Implement necessary measure to ensure efficiency with regards to general administrative responsibilities

Manage monthly back up of information on shared server and maintain

Compile monthly report on Risk Indicators

Submit completed Risk Indicator report

Monitor compliance training undertaken

Adhere to regulatory requirements

Update the Business Continuity Tool

Assist management in the appointment of a Health and Safety representative

Create awareness amongst team members and team leaders

Manage access and parking allocations and collect necessary items from employees leaving the department

Manage all project documentation

Capture project related issues on the prescribed resolution template

Follow up and ensure that issues logged on the Issue and Resolution log are solved

Essential/Basic Qualifications

MINIMUM REQUIREMENTS

Grade 12 or equivalent NQF level 4 qualification or higher qualification

Three (3) years Retail Banking experience

Two (2) years administration experience

Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet

No criminal record

Preferred Qualifications

PREFERRED REQUIREMENTS

One (1) year National Diploma in Project Management or equivalent NQF level 5 qualification or higher qualification

Two (2) years Project Administration experience

Two (2) years Financial Administration Experience

Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status

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