Job Title: Logistics Specialist
Organization: UNICEF
Job no: 566213
Contract type: Fixed Term Appointment
Duty Station: Bamako
Level: P-3
Location: Mali
Categories: Supply Management
UNICEF works in some of the world’s toughest places, to
reach the world’s most disadvantaged children. To save their lives. To defend
their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every
child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child,
How can you make a difference?
Mali is a Sahelian landlocked west African country with an
estimated population of 20,5 million people in 2020 (INSTAT, 2022) with
more than half of them (57.3%) living in rural areas. Its economy is classified
as low income with half of the population (50.3%) living below poverty line and
a low human development index of 0.434 (UNDP, 2022) positioning
the country on a rank of 184 out of 189 countries and territories of the world.
Under the direct guidance of the Supply and Logistics
Manager, the incumbent manages the logistics operations of a complex emergency
with significant impact on program delivery, services, supply and logistics,
processes, and systems, requiring advanced professional technical mastery and
expertise in support of operations and program objectives. Accountable for
effective planning, contracting, procurement, distribution, inventory
management of UNICEF's supplies, in support of the Country Programs
How can you make a difference?
Key function, accountabilities, and related duties/tasks
1. Provide rapid and
relevant responses to evolving logistics needs and situations facing children
and families, including emergency situations, with a priority on achieving
value for money.
1.1 Responsible for logistics and supply planning
through coordination with Operations and Programme Sections. Provides
technical advice on specifications, supply and logistics arrangements
facilitating cost-effective, efficient procurement, customs clearance,
inventory management and distribution of supplies and equipment, in support of
the country programme implementation.
1.2 Develops logistics component of the country’s
emergency response, including systems for storage and distribution of supplies
to all project sites.
2. Ensure sound, accurate
logistics management systems, procedures and documentation as well as regular,
accurate reporting to maintain the highest level of integrity, standards and
accountability.
2.1 Establish and maintain contacts with the Supply
Division in Copenhagen on supply procurement and shipping policies.
Interprets and advises the country office on policies and procedures impacting
on offshore and local procurement and delivery. Maintains links with
Copenhagen on transnational shipments, deliveries, claims and appropriateness
of supplies.
2.2 Act as secretary and adviser to the CRC.
Establish and maintain a system of contacts with customs and port/airport
immigration authorities at national ports of entry on the clearance of UNICEF
supplies, in keeping with established protocol.
2.3 Oversee the overall preparation of appropriate
documentation: cash and supply requisitions, purchase orders, long term
arrangements, CRC submissions etc.
2.4 Ensure preparation of the supply status reports
required for donor reports, budget reviews, programme analysis, annual reports,
appeals, etc.
2.5 Regularly create and communicate accurate
inventory tracking, inventory aging and incoming supplies information.
3. Ensure that effective support
UNICEF and Government capacity-building efforts are provided in order to
enhance efficient, effective and timely supply delivery,
3.1 Plan, design and conduct training for UNICEF's
staff/consultants and counterparts in supply management, customs clearance,
distribution and inventory management of supplies and equipment in order to
maximize supply delivery. Provide effective coaching to the staff/consultants
as required.
4. Supervise and manage
effective procurement, local and/or offshore, with a goal to attain lowest cost
without sacrificing quality.
4.1 Conduct local procurement through issuance of
tenders, bid adjudication and contract management.. Conduct market
research, identify and recommend potential local suppliers. Gather and
maintain data on and evaluate local supply sources' overall performance,
(competitive pricing, cost-effectiveness, product quality and timely
delivery,). Monitor and assess supply operations and control mechanisms
and advises on appropriate actions to take.
4.2 Monitor progress of offshore and/or regional
procurement through regular contacts with the Action Office(s).
4.3 Communicates and reports quality issues with
respect to supplies and/or service agreements.
5. Collaboration and
Partnership
5.1 Coordinate with the Programme Section on
logistical planning, providing technical advice on transport specifications and
supply administration as well as providing advice on supply requirements in the
development of the supply component of the Country Programme.
5.2 Provide advice to the Country Office and
Government on offshore and/or local procurement policies and procedures,
delivery and utilization of UNICEF supplies and equipment; coordinate with the
Supply Division, Copenhagen, on supply policy and/or activities.
5.3 Team with the Programme Section and other members
of the Operations Section to facilitate procurement as well as efficient
customs clearance, storage and distribution of supplies and equipment.
5.4 Develop and maintain partnership and collaborative
relations with UNICEF, Government, UN, and bilateral counterparts in supply and
logistics activities including distribution, monitoring supply inputs, and
inventory.
5.5 Inform Programs of slow-moving inventory, upcoming
field distributions or deliveries, incoming materials and quality issues to
ensure maximum use of available transportation, warehousing space, manpower and
other resources.
KEY ACCOUNTABILITIES and DUTIES & TASKS
Within the delegated authority and under the given
organizational set-up, the incumbent may be assigned the primarily, shared, or
contributory accountabilities for all or part of the following areas of major
duties and key end-results.
- Rapid
and relevant responses provided to evolving supply needs and situations,
including emergency situations, with a priority on achieving value for
money.
- The
highest level of integrity, standards and accountability maintained by
implementing sound, accurate supply/logistics management systems,
procedures and documentation as well as regular and accurate reporting.
- Technical
leadership, support, coaching and training provided to capacity-building
in order to enhance efficient, effective and timely delivery of supplies.
- Effective
procurement conducted to attain best overall value while maintaining
product quality.
- Effective
collaboration and partnership in
supply/procurements/purchasing/contracting/logistics with internal and
external counterparts developed and maintained through better
coordination, communication, and networking.
To qualify as an advocate for every child you will have…
- An
advanced university degree ( Master) is required in Business
Administration, Management, Economics, Supply Chain Management, Logistics,
Procurement, Contract/Commercial Law, International Development,
Health.
- A
minimum of five (5) years of relevant experience, at the national and
international levels, in supply, logistics, procurement, contracting,
administration and/or other directly related technical fields is required.
Understanding of development and humanitarian work. Emergency experience
an advantage. Health supply chain management experience an advantage.
- Developing
country work experience and/or familiarity with emergency is considered an
asset.
- Fluency
in English and French is required. Knowledge of another official UN
language (Arabic, Chinese, Russian or Spanish) or a local language is an
asset
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust,
Accountability and Sustainability (CRITAS) underpin everything we do and how we
do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are...
(1) Builds and maintains partnerships(2) Demonstrates
self-awareness and ethical awareness(3)Drive to achieve results for
impact(4)Innovates and embraces change(5) Manages ambiguity and
complexity(6)Thinks and acts strategically(7)Works collaboratively with others8
(Nurtures, leads and manages people)
During the recruitment process, we test candidates following
the competency framework. Familiarize yourself with our competency framework
and its different levels: competency
framework here.
UNICEF is here to serve the world’s most disadvantaged
children and our global workforce must reflect the diversity of those
children. The
UNICEF family is committed to include everyone, irrespective of their
race/ethnicity, age, disability, gender identity, sexual orientation, religion,
nationality, socio-economic background, or any other personal characteristic.
We offer a wide
range of benefits to our staff, including paid parental leave,
breastfeeding breaks and reasonable
accommodation for persons with disabilities. UNICEF strongly encourages the
use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UNICEF, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. UNICEF is committed to promote the protection and safeguarding
of all children. All selected candidates will, therefore, undergo rigorous
reference and background checks, and will be expected to adhere to these
standards and principles. Background checks will include the verification of
academic credential(s) and employment history. Selected candidates may be
required to provide additional information to conduct a background check.
Remarks:
Mobility is a condition of international professional
employment with UNICEF and an underlying premise of the international civil
service.
UNICEF appointments are subject to medical clearance.
Issuance of a visa by the host country of the duty station, which will be
facilitated by UNICEF, is required for IP positions. Appointments are also
subject to inoculation (vaccination) requirements, including against SARS-CoV-2
(Covid). Government employees that are considered for employment with UNICEF
are normally required to resign from their government before taking up an
assignment with UNICEF. UNICEF reserves the right to withdraw an offer of
appointment, without compensation, if a visa or medical clearance is not
obtained, or necessary inoculation requirements are not met, within a
reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to
the next stage of the selection process.
Eligible UNICEF International Professional (IP) Staff
Members on fixed-term, continuing or permanent contracts applying to a
Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able
to retain a lien and their fixed-term entitlements. The conditions
of the temporary assignment will vary depending on the status of their post and
their current tour of duty, and relocation entitlements may be limited as per
the relevant policies.
** Bamako is a Category D, Non-Family duty station.
The Rest and Recuperation Cycle is 8 weeks.
Advertised: 27 Sep 2023 Greenwich Standard
Time
Deadline: 08 Oct 2023 Greenwich Standard Time
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