Administrative Officer

Job Title: Administrative Officer

Organization: united Nations Volunteers (UNV)

Host entity: UNMISS

Assignment country: South Sudan

Expected start date: 01/11/2023

Sustainable Development Goal: 16. Peace, justice and strong institutions

Volunteer category: International UN Volunteer Specialist

Type: Onsite

Duration: 8 months (with possibility of extension)

Number of assignments: 1

Duty stations: Yei

Details

Mission and objectives

Under Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

Context

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022). this Position aims to provide Administrative and Logistics Support to the field office under MSD

Task description

Under the direct supervision of Head of Field Office and Area Security Coordinator (HoFO), the UN Volunteer will undertake the following tasks: • Responsible for the management of the Yei Field Office • Overseeing the provision of administrative and logistical support within the Area of Responsibility (AOR) in Central Equatorial State • Coordinate and monitor the provision of all administrative/contracted services within the Yei-COB field office ensuring timely delivery, cost effectiveness and professionalism. • Supervises and guide Individual Contractors (ICs), national and international contractors executing projects in Yei-COB • Serves as the focal point for official contact and negotiation pertaining to support related issues with local authorities, NGOs and local vendors • Coordinating and administering human resources management in accordance with UN and UNMISS directives, policies, rules and regulations • Updates organigrams, staffing lists, coordinates and facilitates staff recruitments, responsible for IC administration, including interview, onboarding and payroll • Follow up of day-to-day support issues and sharing of information with support units through email correspondence and extension • Briefs new arrivals and visiting staff members on SR administrative procedures and local customs • Assists with the preparation of monthly reports and other correspondence related to the administration of the Yei field office • Undertake special assignments related to the overall management of the Yei field office to augment its support commitments • Responsible for the coordination, organization and arrangements of all high-level visits to the region • Represents MSD on departmental panels, boards, committees and at meetings in Yei field office. Participates in joint working groups. • Serves as a member of the Yei welfare committee • Serves as a member of the Yei occupational health & safety committee • Brings to the attention of appropriate Juba field office unit matters of concern affecting health and hygiene of Yei-COB staff • Brings to the attention of appropriate Juba field office unit matters of concern affecting morale and staff welfare • Any other related responsibilities or tasks as directed by HoFO and MSC/ORMS Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote capacity development activities and transfer of skills to national personnel during the assignment. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Eligibility criteria

Age

27 - 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

3 years of experience in Administration and logistics. Prior experience in administrative and logistics related activities in peacekeeping or other field operations is desirable. Experience in project management is desirable. Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System Has a sound security awareness mindset.

Area(s) of expertise

Administration, Business management, Logistics and Inventory

Driving license

Manual Transmission Required

Languages

English, Level: Fluent, Required Arabic, Level: Working knowledge, Desirable

Required education level

Bachelor degree or equivalent in Business or Public Administration

Competencies and values

• Integrity and Professionalism • Accountability • Commitment to continuous learning • Teamwork and respective for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently.

Other information

Living conditions and remarks

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba. All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict. Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care. The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

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