Job Title: Logistics Associate (Invoicing)
Organization: United Nations Volunteers (UNV)
Host entity: UNICEF
Assignment country: Nigeria
Expected start date: 02/10/2023
Sustainable Development Goal: 3. Good health and well-being
Volunteer category: National UN Volunteer Specialist
Type: Onsite
Duration: 6 months (with possibility of extension)
Number of assignments: 1
Duty stations: Abuja
Details
Mission and objectives
UNICEF is responsible for providing humanitarian and
developmental aid to children worldwide. UNICEF Health program is designed to
support national health priorities with focus on programs that will positively
impact on the lives of the most disadvantaged children, such as the prevention
and treatment of diseases through establishing community-level efforts and
services to promote the health and well-being of children. In line with this
strategy, UNICEF supports immunization and health prevention programs for
childhood diseases and funding for sustainable health services. UNICEF programs
have been guided by the Convention on the Rights of the Child (1989), which
affirms the right of all children to “the enjoyment of the highest attainable
standard of health and to facilities for the treatment of illness and
rehabilitation of health.” UNICEF is committed to realizing the rights of all
children to help them build a strong foundation and have the best chance of fulfilling
their potential. We believe that ensuring a happy and healthy child begins
before birth: from ensuring his/her mother has access to good neonatal care and
delivering in a clean, safe environment to reaching adulthood as a responsible,
healthy and informed parent to the next generation. This journey relies on a
child having access to shelter, good nutrition, clean water and sanitation,
healthcare and education.
Context
UNICEF works in some of the world's toughest places to reach
the world's most disadvantaged children. To save their lives. To defend their
rights. To help them fulfil their potential. Across 190 countries and
territories, we work for every child, everywhere, everyday, to build a better
world for everyone and we never give up. The fundamental mission of UNICEF is
to promote the rights of every child, everywhere, in everything the
organization does - in programs, in advocacy and in operations. The equity
strategy, emphasizing the most disadvantaged and excluded children and
families, translates this commitment to children's rights into action. For
UNICEF, equity means that all children have an opportunity to survive, develop
and reach their full potential, without discrimination, bias or favoritism.
There is growing evidence that investing in the health, nutrition, education
and protection of a society's most disadvantaged citizens - addressing inequity
- not only will give all children the opportunity to fulfil their potential but
also will lead to sustained growth and stability of countries. Therefore the
focus on equity is so vital. It accelerates progress towards realizing the
human rights of all children, which is the universal mandate of UNICEF, as
outlined by the Convention on the Rights of the Child, while also supporting
the equitable development of nations.
Task description
Within the delegated authority and under the supervision of
the Supply & Logistics Officer, Abuja or his/her designated mandated
representative(s), the UNV Logistics Associate will carry out the following
responsibilities - i. Maintain and update as needed, records and checklists for
the certification of logistics invoices for payment to customs clearance
agents, service providers or transport providers. ii. Organize and safely
control movement of documents shared by UNICEF Sections for invoice processing
and submission of relevant documents for compliance to enable processing. iii.
Create cost estimates for freight based on LTA's, subject to request shared by
the UNICEF Sections. iv. Provide thorough reviews of logistics invoices in a
timely manner ensuring that all invoiced items are consistent with contracted
modalities and rates, including third party tariffs and payments. v. Manage a
tracker of logistics invoice reviews, (including for example) statuses of Received,
Under Review, Awaiting Feedback, Reviewed, Approved, Escalated, etc. vi.
Provide expert knowledge to the Operations team in the escalation of invoices
for management's review including clear documentation of inconsistencies and
recommendation for next steps in analysis or feedback from the third-party.
vii. Conduct verification field visits to the point of service or relevant
locations, as needed. viii. Attend relevant meetings with partners, physical
and/or virtual when required. ix. Progressively review the compliance of the
new capitation of vaccines into number of cold boxes by assisting the physical
operations (e.g packing of cold boxes and loading of trucks). x. Any other
related tasks as may be required or assigned by the supervisor.
Eligibility criteria
Age
27 - 80
Nationality
Candidate must be a national or legal resident of the
country of assignment.
Requirements
Required experience
3 years of experience in Supply Chain Operations,
specifically logistics management or accounts management or a commercial
context is required at the national level. Experience working with the UN or
other international NGO or development organization is an asset. Other
desired/mandatory technical knowledge required a. Excellent oral and written
skills; excellent drafting, formulation and reporting skills; b. Accuracy and
professionalism in document production and editing; c. Excellent interpersonal
skills; culturally and socially sensitive; ability to work inclusively and
collaboratively with a range of partners, including grassroots community
members, religious and youth organizations and authorities at different levels;
familiarity with tools and approaches of communications for development; d.
Ability to work and adapt professionally and effectively in a challenging
environment; ability to work effectively in a multicultural team of
international and national personnel; e. Solid overall computer literacy,
including proficiency in various MS Office applications (Excel, Word etc) and
email/internet; familiarity with database management and office technology
equipment; f. Self-motivated, ability to work with minimum supervision; ability
to work with tight deadlines; Desirable: - Valid national driver's license and
proven ability to drive manual gear 4x4 over rough terrain; - Sound security
awareness; - Have affinity with or interest in diversity and inclusion with its
workforce, irrespective of gender, nationality, religious and ethnic
backgrounds, including persons living with disabilities, volunteerism as a
mechanism for durable development, and the UN system.
Area(s) of expertise
Administration, Logistics and Inventory, Business management
Driving license
-
Languages
English, Level: Working knowledge, Required
Required education level
Bachelor degree or equivalent in Supply Chain, Business
Administration, Contract/Commercial Law, Economics or other relevant technical
field.
Competencies and values
i. Professionalism: Demonstrated understanding of operations
relevant to UNICEF; technical capabilities or knowledge relevant or
transferrable to UNICEF procedures and rules; discretion, political
sensitivity, diplomacy and tact to deal with clients; ability to apply good
judgement; ability to liaise and coordinate with a range of different actors,
especially in senior positions; where appropriate, high degree of autonomy,
personal initiative and ability to take ownership; resourcefulness and
willingness to accept wide responsibilities and ability to work independently
under established procedures; ability to manage information objectively,
accurately and confidentially; responsive and client-oriented; ii. Integrity:
Demonstrates the values and ethical standards of the UN and UNICEF in daily
activities and behaviours while acting without consideration of personal gains;
resist undue political pressure in decision-making; stand by decisions that are
in the organization's interest even if they are unpopular; take prompt action
in cases of unprofessional or unethical behaviour; does not abuse power or
authority; iii. Teamwork and respect for diversity: Ability to operate
effectively across organizational boundaries; excellent interpersonal skills;
ability to establish and maintain effective partnerships and harmonious working
relations in a multi-cultural, multi-ethnic, mixed-gender environment with
sensitivity and respect for diversity; sensitivity and adaptability to culture,
gender, religion, nationality and age; commitment to implementing the goal of
gender equality by ensuring the equal participation and full involvement of
women and men in all aspects of UN operations; ability to achieve common goals
and provide guidance or training to colleagues; iv. Commitment to continuous
learning: Initiative and willingness to learn new skills and stay abreast of
new developments in area of expertise; ability to adapt to changes in work
environment. v. Planning and organizing: Effective organizational and
problem-solving skills and ability to manage a large volume of work in an
efficient and timely manner; ability to establish priorities and to plan,
coordinate and monitor (own) work; ability to work under pressure, with
conflicting deadlines and to handle multiple concurrent projects/activities;
vi. Communication: Proven interpersonal skills; good spoken and written
communication skills, including ability to prepare clear and concise reports;
ability to conduct presentations, articulate options and positions concisely;
ability to make and defend recommendations; ability to communicate and
empathize with staff (including national staff), military personnel,
volunteers, counterparts and local interlocutors coming from very diverse
backgrounds; capacity to transfer information and knowledge to a wide range of
different target groups; vii. Flexibility: Adaptability and ability to live and
work in potentially hazardous and remote conditions, involving physical
hardship and little comfort; to operate independently in austere environments for
protracted periods; willingness to travel within the area of operations and to
transfer to other duty stations within the area of operations as necessary.
viii. Genuine commitment towards the principles of voluntary engagement which
includes solidarity, compassion, reciprocity and self-reliance; and commitment
towards UNICEF's mission and vision, as well as to the UN Core Values.
Other information
Living conditions and remarks
Abuja is both the Federal Capital Territory within the
nation of Nigeria and a city within that territory which serves as the nation's
capital. Abuja has a population of over one million. Both the city and the
Federal Capital Territory have undergone a huge population growth - with some
areas around Abuja growing at a rate of up to 30 percent each year. However, it
is a very beautiful and peaceful city. There is constant supply of electricity
and their drainage systems are well built. Abuja is a beautiful city, filled
with interesting people. The cost of accomodation in Abuja is typically well
beyond the average professional wages and majority of rental contracts are only
available on an annual year lease. As this is a national UN Volunteer
assignment, the UN Volunteer will be responsible for arranging his/her own
housing and other living essentials.
Inclusivity statement
United Nations Volunteers is an equal opportunity programme
that welcomes applications from qualified professionals. We are committed to
achieving diversity in terms of gender, care protected characteristics. As part
of their adherence to the values of UNV, all UN Volunteers commit themselves to
combat any form of discrimination, and to promoting respect for human rights
and individual dignity, without distinction of a person’s race, sex, gender
identity, religion, nationality, ethnic origin, sexual orientation, disability,
pregnancy, age, language, social origin or other status.
Reasonable accommodation
UNICEF offers reasonable accommodation for UN Volunteers
with disabilities. This may include, for example, accessible software, travel
assistance for missions or personal attendants. We encourage you to disclose
your disability during your application in case you need reasonable
accommodation during the recruitment process and afterwards in your assignment.
Note on Covid-19 vaccination requirements
In addition to duty station-specific vaccine requirements,
appointments are subject to confirmation of fully-vaccinated status against
SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine,
which must be met prior to taking up the appointment. It does not apply to UN
Volunteers who will work remotely and are not expected to work on or visit
UNICEF premises, programme delivery locations or directly interact with
communities UNICEF works with, nor to travel to perform functions for UNICEF
for the duration of their contracts.
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